Meeting Agenda
I. CALL TO ORDER
II. APPROVAL OF AGENDA
III. CONSENT AGENDA
III.A. APPROVE MINUTES OF THE WORK SESSION AND REGULAR BOARD MEETING ON JULY 20, 2026 AND THE SPECIAL MEETINGS ON AUGUST 3, 2026 AND AUGUST 14, 2026
III.B. APPROVE PAYMENT OF BILLS FOR JULY 2026
III.C. APPROVE PERSONNEL RECOMMENDATIONS
III.D. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
III.E. APPROVE EXTENDED FIELD TRIPS
III.F. APPROVE FUNDRAISING ACTIVITIES
III.G. APPROVE FIRST READING OF DISTRICT POLICIES
III.H. ADOPT DISTRICT POLICIES
III.I. APPROVE SCHOOL DISTRICT AGREEMENTS
III.J. ADOPT 2026-2027 LEADERSHIP HANDBOOK
III.K. APPROVE 2026-2027 SUPERINTENDENT GOALS
III.L. APPROVE THE 2026-2027 E LEARNING PLAN
IV. REPORTS/DISCUSSION ITEMS
IV.A. SUMMER PROGRAMMING UPDATE
IV.B. MTSS UPDATE
V. ACTION ITEMS
V.A. APPROVE 2026-2027 OPERATIONAL PLAN
V.B. APPROVE SUBSTITUTE STAFF PAY RATES
V.C. APPROVE WORK AGREEMENT
V.D. APPROVE SUBMISSION OF GRANT APPLICATION 
VI. COMMUNICATION ITEMS
VI.A. ADMINISTRATIVE TEAM
VI.B. SCHOOL BOARD MEMBER REPORTS
VI.C. SCHOOL BOARD COMMITTEE REPORTS
VI.D. ADDITIONAL FINANCIAL INFORMATION
VII. DELEGATIONS AND INDIVIDUALS
VIII. ADJOURNMENT
Agenda Item Details Reload Your Meeting
Meeting: August 17, 2026 at 7:00 PM - Regular Meeting
Subject:
I. CALL TO ORDER
Subject:
II. APPROVAL OF AGENDA
Subject:
III. CONSENT AGENDA
Presenter:
Rick Sansted
Subject:
III.A. APPROVE MINUTES OF THE WORK SESSION AND REGULAR BOARD MEETING ON JULY 20, 2026 AND THE SPECIAL MEETINGS ON AUGUST 3, 2026 AND AUGUST 14, 2026
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following pages provide a copy of the minutes from the July 20, 2026 work session and regular board meeting and the special board meetings on August 3, 2026 and August 14, 2026.
 

RECOMMENDATION:

The administration recommends the board approve the minutes as printed.
 
Subject:
III.B. APPROVE PAYMENT OF BILLS FOR JULY 2026
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

Because of the many year-end accounting adjustments and entries that need to be made, the financial reports for July 2026 will be presented when the number accurately reflects fiscal year 2025-2026 activities.

The listing of bills for payment is the last attachment to this agenda.


RECOMMENDATION:

The administration recommends the board approve the payment of bills for July 2026.
 
Subject:
III.C. APPROVE PERSONNEL RECOMMENDATIONS
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:

Personnel recommendations are made monthly. The conditional offers of employment are subject to successful completion of a criminal background check and I-9 Employment Eligibility Verification, and where applicable, the issuance of the required license.


RECOMMENDATION:

The administration recommends the board approve the personnel recommendations as presented on the following pages.
 
Subject:
III.D. ADOPT RESOLUTION TO ACCEPT DONATIONS AND GRANTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

As per district policy, the board is required to approve the submission and acceptance of donations and grants to the district that exceed $1,000.


RECOMMENDATION:

The administration recommends the school board approve the attached resolution accepting grants and donations to the school district.
Subject:
III.E. APPROVE EXTENDED FIELD TRIPS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

As per district policy, the board is required to approve all extended field trips that involve one or more overnight stays.


RECOMMENDATION:

The administration recommends that the school board approve the following extended field trip:
  • The AAHS Band program is requesting permission to travel to Chicago, IL on April 22-25, 2027 to participate in a clinic with a nationally recognized university, perform for a Chicago audience and attend a professional music event.
Subject:
III.F. APPROVE FUNDRAISING ACTIVITIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

As per district policy, the board is required to approve all fundraising activities.


RECOMMENDATION:

The administration is recommending that the school board approve the following fundraisers:
  • The Football Team will sell Cardinal Cards from August 17-28 to help offset costs for transportation upgrades, tshirts, food and equipment for the program.
  • The AAHS music students will solicit donations from friends and family through a giving pledge to help raise funds for field trips, guest artists and other student-centered opportunities.
  • The FFA Team will host a pork chop feed on September 4 for free will donations, with proceeds supporting scholarships through the FFA program.
  • The 2026-2027 elementary school fundraising activities are attached.
Subject:
III.G. APPROVE FIRST READING OF DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following pages provide suggested policy additions or policy revisions for first reading.  Administration will review the policies at the meeting.
 
  • Policy 420/540 - Students and Employees with Sexually Transmitted Infections and Diseases and Certain Other Communicable Diseases and Infectious Conditions
  • Policy 528 - Student Parental, Family and Marital Status Notification
  • Policy 529 - Staff Notification of Violent Behavior by Students
  • Policy 530 - Immunization Requirements
  • Policy 531 - The Pledge of Allegiance
  • Policy 532 - Use of Peace Officers and Crisis Teams to Remove Students with IEPs from School Grounds
  • Policy 533 - Wellness
  • Policy 534 - School Meals
  • Policy 535 - Service Animals in Schools
  • Policy 806 - Crisis Management

The Curriculum/Policy Committee reviewed the policies at their committee meeting and supports the additions and revisions.


RECOMMENDATION:

The administration recommends the board approve the first reading of the policies listed above.
 
Subject:
III.H. ADOPT DISTRICT POLICIES
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The following policies received a first reading at the July 2026 board meeting:
 
  • Policy 413 - Harassment and Violence
  • Policy 453/524 - Internet, Technology and Cell Phone Acceptable Use and Safety
  • Policy 506 - District-Wide Student Discipline
  • Policy 514 - Bullying Prohibition
  • Policy 524.5 - Personal Electronic Communication Devices
  • Policy 721 - Uniform Grant Guidance Policy Regarding Federal Revenue Sources


RECOMMENDATION:

The administration recommends the board adopt Policies 413, 453/524, 506, 514, 524.5 and 721. 
 
Subject:
III.I. APPROVE SCHOOL DISTRICT AGREEMENTS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

Annually, the school board approves educational agreements between the District and various consultants, agencies and service providers.


RECOMMENDATION:

The administration recommends the board approve the following agreements:
  • Memorandum of Agreement between Winona State University and Alexandria Public Schools beginning July 1, 2026 through June 30, 2031
  • PSEO Agreement between Ridgewater College and Alexandria Public Schools beginning July 1, 2026 through June 30, 2027
  • Joint Powers Agreement between the State of Minnesota, Perpich Center for Arts Education and Alexandria Public Schools beginning August 1, 2026 through June 30, 2027
  • Audit Preparation & Financial Reporting Support Services Agreement between CESO and Alexandria Public Schools for the 2025-2026 Financial Audit
Subject:
III.J. ADOPT 2026-2027 LEADERSHIP HANDBOOK
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

Rick Sansted will review the 2026-2027 Leadership Handbook with board members.  The following pages provide a copy of the handbook. 

The Curriculum/Policy Committee reviewed the handbook at their committee meeting and supports the recommendation to adopt.

The administration is in support of this recommendation.


RECOMMENDATION:

The administration recommends the board adopt the 2026-2027 Leadership Handbook as presented.
 
Subject:
III.K. APPROVE 2026-2027 SUPERINTENDENT GOALS
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The superintendent goals for the 2026-2027 school year are:
 
  • Student Achievement/Operational Plan
  • Operating Levy
  • Exploring & Expanding Partnerships & Progamming


RECOMMENDATION:

The administration recommends the board approve the 2026-2027 goals as stated above.
 
Subject:
III.L. APPROVE THE 2026-2027 E LEARNING PLAN
Presenter:
Trish Perry
Description:
BACKGROUND INFORMATION:

Trish Perry will provide a summary of the 2026-2027 E Learning Plan. The following page provides further information.


RECOMMENDATION:

The administration recommends that the board adopt the 2026-2027 E Learning Plan as presented.
 
Subject:
IV. REPORTS/DISCUSSION ITEMS
Subject:
IV.A. SUMMER PROGRAMMING UPDATE
Presenter:
Michelle Bethke-Kaliher
Description:
INFORMATION

Michelle Bethke-Kaliher will provide an update on summer programming.

No formal action is expected.




 
Subject:
IV.B. MTSS UPDATE
Presenter:
Michelle Bethke-Kaliher
Description:
INFORMATION:

Michelle Bethke-Kaliher, Director of Student Support Services, will provide summary information on the MTSS.  A question and answer time will be provided at the meeting.

No formal action is expected.
 
Subject:
V. ACTION ITEMS
Subject:
V.A. APPROVE 2026-2027 OPERATIONAL PLAN
Presenter:
Trish Perry
Description:
BACKGROUND INFORMATION:

Trish Perry will provide a summary of the 2026-2027 Operational Plan with board members.  The following pages provide further information. 


RECOMMENDATION:

The administration recommends that the board approve the 2026-2027 Operational Plan as presented.
 
Subject:
V.B. APPROVE SUBSTITUTE STAFF PAY RATES
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:

The attachment provides the administrative recommendations for substitute staff pay rates in the District for the 2026-27 school year.  These rates are based on comparisons with other districts, current District staff salaries and wages and substitute demand.


RECOMMENDATION:

The administration recommends the board approve the substitute staff pay rates as presented.

 
Subject:
V.C. APPROVE WORK AGREEMENT
Presenter:
Jessie Hjelle
Description:
BACKGROUND INFORMATION:

A tentative settlement was reached between the District and the Principal group:

Jessie Hjelle, Human Resources Director, will provide an overview of the work agreements.  The administration and the Personnel/Negotiations Committee are supportive of the agreement.


RECOMMENDATION:

The administration recommends the board approve the work agreement between the District and Principals for the 2026-2027 and 2027-2028 school years.

 
Subject:
V.D. APPROVE SUBMISSION OF GRANT APPLICATION 
Presenter:
Rick Sansted
Description:
BACKGROUND INFORMATION:

The administration recommends that the school board approve the submission of the following:
 
  • Grant application to the Solar for Schools Grant Program for funding to support the installation of solar panels at the Carlos, Discovery, Garfield and Miltona schools.


RECOMMENDATION:

The administration recommends the school board authorize the district to submit the grant application as presented.
 
Subject:
VI. COMMUNICATION ITEMS
Presenter:
Rick Sansted
Description:
INFORMATION

The district administrative team will provide informational updates to the board at the meeting. 

The following pages provide the minutes of recent meetings of the Personnel/Negotiation Committee, Curriculum/Policy Committee and the Budget/Facilities Committee. 

Also, school board members will share information and other updates as appropriate.
 
Subject:
VI.A. ADMINISTRATIVE TEAM
Subject:
VI.B. SCHOOL BOARD MEMBER REPORTS
Subject:
VI.C. SCHOOL BOARD COMMITTEE REPORTS
Subject:
VI.D. ADDITIONAL FINANCIAL INFORMATION
Subject:
VII. DELEGATIONS AND INDIVIDUALS
Subject:
VIII. ADJOURNMENT

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