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Meeting Agenda
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1. CALL TO ORDER - Establish Quorum
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2. FIRST ORDER OF BUSINESS - Welcome - Invocation - Pledge to the Flags
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3. PUBLIC FORUM
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4. ACTION ITEMS
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4.A. Consideration and approval of purchase of network copier replacements and Service Agreement from Platinum Copier Sales and Service under contract with Sourcewell #112124-SEC
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5. BUDGET WORKSHOP - Handouts pertaining to the Budget Workshop will be presented under a separate cover
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5.A. Review and discussion of the 2026-27 Preliminary Budget and Compensation Plan
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6. ADJOURN TO CLOSED SESSION
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6.A. Texas government Code 551.071: Private consultation with the board’s attorney on all subjects or matter authorized by law
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7. RECONVENE IN OPEN SESSION
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8. ACTION, IF ANY, WHICH MAY BE APPROPRIATE AS A RESULT OF CLOSED SESSION DELIBERATIONS
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9. ADJOURNMENT
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Agenda Item Details
Reload Your Meeting
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| Meeting: | June 1, 2026 at 6:30 PM - Budget Workshop | |
| Subject: |
1. CALL TO ORDER - Establish Quorum
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|
| Subject: |
2. FIRST ORDER OF BUSINESS - Welcome - Invocation - Pledge to the Flags
|
|
| Subject: |
3. PUBLIC FORUM
|
|
| Subject: |
4. ACTION ITEMS
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|
| Subject: |
4.A. Consideration and approval of purchase of network copier replacements and Service Agreement from Platinum Copier Sales and Service under contract with Sourcewell #112124-SEC
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| Presenter: |
Chelsea McDaniel, Director of Finance
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Description:
In December 2021, the District solicited quotes to meet the copier equipment and service needs across all campuses and departments. Following this process, Platinum Copier Solutions was awarded the contract and has consistently demonstrated reliability, responsiveness, and a clear understanding of the District's needs. They have provided timely maintenance, excellent customer support, and ensured that copier equipment remains fully operational across all campuses and departments.
An evaluation of the condition and life cycle of current equipment was conducted to determine eligibility for continued coverage under the service agreement. Based on this assessment, sixteen high-usage copiers located at various campuses have been identified for replacement, with a total cost of $184,898. The support for the software on the copiers for Papercut is due for renewal, as well, that will cover 5 years, with a total cost of $28,630. The proposed service agreement from Platinum Copier Solutions will cover the newly acquired machines for three years and provide guaranteed service on all 3+year copiers until summer 2027. The cost of the service agreement is $14,900 per month, reflecting no change to the current agreement. The proposal from Platinum is attached for your review. |
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| Subject: |
5. BUDGET WORKSHOP - Handouts pertaining to the Budget Workshop will be presented under a separate cover
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|
| Subject: |
5.A. Review and discussion of the 2026-27 Preliminary Budget and Compensation Plan
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| Presenter: |
Becky McManus, Assistant Superintendent of Finance
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| Subject: |
6. ADJOURN TO CLOSED SESSION
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| Subject: |
6.A. Texas government Code 551.071: Private consultation with the board’s attorney on all subjects or matter authorized by law
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| Subject: |
7. RECONVENE IN OPEN SESSION
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|
| Subject: |
8. ACTION, IF ANY, WHICH MAY BE APPROPRIATE AS A RESULT OF CLOSED SESSION DELIBERATIONS
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| Subject: |
9. ADJOURNMENT
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Description:
_____________________ __________________ President of the Board Secretary of the Board Date: __________________ (Part of Formal Minutes) |
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