June 28, 2024 at 12:30 PM - Regular
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1. CALL TO ORDER
Description:
Mr. David Schaeffer, Board Chairman, will call the meeting to order.
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2. RECORD OF ATTENDANCE (Information)
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3. ADMINISTER OATH OF OFFICE TO PLACE 1, PLACE 2 AND PLACE 7 POSITIONS ON ESC BOARD OF DIRECTORS (Information)
Description:
Mr. David Schaeffer, Place 2 ESC Board of Directors member, will be administered the oath of office by Melissa Schrowangen, Executive Services Associate/Notary. Mr. Tim Gilliland, Place 1 ESC Board of Directors member, and Mr. Lee Porter, Place 7 ESC Board of Directors member, will be administered the oath of office by Mr. David Schaeffer, Chairman.
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4. REORGANIZATION OF BOARD - ELECTION OF OFFICERS (Action)
Description:
Board Policy BDA(LOCAL) stipulates that at the first meeting following the canvassing of the election, the Board of Directors will reorganize. A Chairperson, vice-chairperson, and secretary shall be elected by a majority vote of the members present and voting.
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5. REVIEW AND CONSIDER APPROVAL OF MINUTES (Action)
Description:
A copy of the minutes of April 26, 2024, regular meeting is included in this agenda as an attachment.
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6. REVIEW HEAD START FOCUS AREA TWO (FA2) MONITORING REVIEW (Information)
Description:
Mrs. Leslie Callahan will review the Head Start Focus Area Two (FA2) Monitoring results as information.
Effective July 1, 2024, Region 16 ESC will implement a revised requisition procedure for Xcel Energy charges. At present, all charges are consolidated under a single blanket purchase order, with budget lines designated for each building location: Nelson, Cleveland, and Bell Street. In response to the finding details, each building location (Nelson, Cleveland, and Bell Street) will have its own separate purchase order, aligned with the appropriate budget line(s). This revision is designed to ensure that costs are necessary and reasonable for the performance of the Federal award. |
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7. REVIEW HEAD START/EARLY HEAD START COLA SUPPLEMENT FOR 2024-2025 (Information)
Description:
The 2024-2025 Head Start/Early Head Start COLA Supplement will be presented.
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8. REVIEW AND CONSIDER APPROVAL OF THE EARLY CHILDHOOD INTERVENTION PERSONNEL RETENTION ALLOCATION (Action)
Description:
The HHSC ECI program has suggested that funds be allocated to the program to offer competitive financial incentives to staff, such as retention. The funds can help stabilize and support the Early Childhood Intervention workforce.
We feel a retention stipend based on Years of Service to the program is a great way to show appreciation and provide incentives for all of our employees, especially those who have dedicated their time to the program for many years. |
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9. REVIEW AND CONSIDER HEAD START/EARLY HEAD START TRANSPORTATION WAIVER REQUESTS (Action)
Description:
Mrs. Leslie Callahan will discuss requests from Head Start/Early Head Start districts regarding transportation waivers.
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10. REGION 16 ESC PROGRAMS AND SERVICES REPORT (Information)
Description:
Program highlights for service areas will be reviewed.
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11. DELIBERATION AND ACTION REGARDING THE REVIEW OF THE NOTICE OF FEDERAL INTEREST TO BE FILED IN THE REAL PROPERTY RECORDS OF POTTER COUNTY, RELATING TO THE FEDERAL GRANTS RECEIVED BY THE SERVICE CENTER IN APRIL 2001 AND MAY 2002 TO RENOVATE HEAD START FACILITIES LOCATED AT 1601 S. CLEVELAND STREET, AMARILLO, AND AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTIVE ANY AND ALL DOCUMENTS NECESSARY TO FILE SUCH NOTICE AND TAKE ANY AND ALL OTHER ACTION NECESSARY RELATING THERE TO (Action)
Description:
Mr. Derek Criswell will discuss this notice.
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12. DELIBERATION AND POSSIBLE ACTION TO ADOPT A RESOLUTION DECLARING THE APPROXIMATELY 32,768 IPV4 IP ADDRESS REGISTRATIONS TO BE SURPLUS PROPERTY OF THE SERVICE CENTER AND AUTHORIZING THE ADMINISTRATION TO MAKE THE SALE OR TRANSFER OF SUCH IPV4 IP ADDRESS REGISTRATIONS AVAILABLE TO THE PUBLIC FOR PURCHASE AS A BLOCK THROUGH AN AUCTION AND TO SECURE THE SERVICES OF A BROKER TO CONDUCT SUCH AUCTION ON BEHALF OF THE SERVICE CENTER AT A COMMISSION OF NOT MORE THAN TWO PERCENT (2%) OF THE FINAL SALES PRICE (Action)
Description:
Mr. Derek Criswell will discuss this agenda item.
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13. DELIBERATION AND POSSIBLE ACTION TO AUTHORIZE THE ADMINISTRATION TO ENTER INTO AN AGREEMENT WITH A BROKER TO CONDUCT AN AUCTION ON BEHALF OF THE SERVICE CENTER TO SELL AND/OR TRANSFER THE SURPLUS IPV4 IP ADDRESS REGISTRATIONS CONTROLLED AND /OR OWNED BY THE SERVICE CENTER FOR A COMMISSION NOT TO EXCEED TWO PERCENT (2%) OF THE FINAL SALES PRICE (Action)
Description:
Mr. Derek Criswell will discuss this agenda item.
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14. REVIEW AND CONSIDER APPROVAL OF FINANCIAL MATTERS (Action)
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14.A. Financial Reports
Description:
Financial Reports through May 2024 are presented. Questions or observations regarding these reports are invited prior to or during the Board meeting.
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14.B. Investment Report
Description:
The Investment Report for the current fiscal year through May 2024 is included. Questions or observations regarding this report are invited prior to or during the Board meeting.
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15. REVIEW AND CONSIDER APPROVAL OF BUDGET AMENDMENTS AND SPECIAL REVENUE FUNDS FOR 2023-2024 (Action and Information)
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15.A. Proposed Budget Amendments for 2023-2024 (Action)
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15.B. The Special Revenue Funds for 2023-2024 are presented.
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16. REVIEW AND CONSIDER APPROVAL OF PROPOSAL ITEMS (Action)
Description:
In accordance with Board policy, proposals were received for the items presented below. Detailed proposals and recommendations are presented in the attachments.
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16.A. Architectural/Engineering Services (RFQ #PS-1-06-24)
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16.B. Diapers for Head Start Programs at Cleveland and Nelson
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16.C. Industry Sector Partnership Training and Technical Assistance (RFP #RC-024-06-01) - AMENDED TITLE
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16.D. Texas Center for Student Supports Conference Planning (RFP #TCSS-024-06-02) - NEW
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16.E. Custodial Supplies and Equipment Catalog (TexBuy RFP #024-020)
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16.F. Restoration and Sanitization Services (TexBuy RFP #024-050)
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16.G. Technology Products, Services, and Solutions Catalog (TexBuy RFP #024-010)
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17. REVIEW AND CONSIDER APPROVAL OF DONATIONS (Action)
Description:
The American Institute of Architects (AIA) expressed interest in donating $500 to provide breakfast from the Bagel Place and Palace Coffee, for the Family Services Conference in August.
Grand Canyon University expressed interest in donating $1,098.95 for catering from Jason’s Deli, for lunch at the Family Services Conference in August. |
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18. PERSONNEL REPORTS (Information)
Description:
Provision is made in the official notification for the calling of a closed session under the provisions of Chapter 551, Subchapter D, Section 551.074 of the Government Code for discussion of items 18, 19, and/or 21. Any action will be taken in open session.
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18.A. Employment, Reassignments, Retirements, and Resignations
Description:
Personnel Actions and Summaries are shown as an attachment.
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18.B. Staffing Pattern Report
Description:
The Staffing Pattern Report is presented.
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19. EVALUATION AND CONSIDER EMPLOYMENT OF EXECUTIVE DIRECTOR (Action)
Description:
The Board will evaluate the Executive Director and consider employment for September 1, 2023 to August 31, 2024.
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20. ANNUAL INFORMATION SECURITY TRAINING FOR 2023-2024 (Information)
Description:
Ms. Jandi Tyson will be present to provide the Information Security Training for 2023-2024 to the Board of Directors, which is required annually by the Department of Information Resources (DIR).
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21. EXECUTIVE DIRECTOR'S REPORT (Information)
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21.A. EXTRAordinary Customer Service
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21.B. Head Start/Early Head Start Policy Council Meeting Information
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21.B.1. May 8, 2024 - Meeting Agenda and Minutes
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21.C. Strategic Planning Update
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21.C.1. Updated Organizational Chart
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21.C.2. Organizational Strategic Framework
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21.D. TEA Update
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21.E. Legislative Update
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21.F. Region 16 Superintendent Update
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21.F.1. Adrian ISD - Mr. Shane Whitely has resigned and will go to Wheeler as Assistant Superintendent; Mr. Terry Stevens will serve as Interim Superintendent beginning July 1
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21.F.2. Friona ISD - Mr. Jimmy Burns is retiring
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21.F.3. Hereford ISD - Mrs. Sheri Blankenship will retire in January; Mr. Ray Cogburn is handling the search for Region 16 ESC
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21.F.4. Tulia ISD - Dr. Ricardo Garcia is retiring
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21.G. Region 16 Superintendent of the Year - Mr. Wade Calllaway, Gruver ISD
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21.H. Region 16 ESC School Board of the Year - Wellington ISD
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21.I. Region 16 Fall Conference - Shangri La, Afton, OK - September 13-16, 2024
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21.J. ESC Board Training Opportunities
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21.J.1. TASA/TASB txEDCon - San Antonio, TX - Henry B. Gonzalez Convention Center - September 27 - September 29, 2024 (Registration and housing opens July 23)
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21.K. Next Regular Board Meeting - August 30, 2024 -
10:30 am - Joint Meeting of the Regional Advisory Council and the Region 16 ESC Board of Directors - Lecture Hall 12:00 - Lunch - Mezzanine 12:30 pm - Region 16 ESC Board of Directors' Meeting - ESC Board Room |
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22. ADJOURN (Action)
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