June 26, 2026 at 12:30 PM - Regular
| Agenda | ||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
1. CALL TO ORDER
|
||||||||||||||||||||||||
|
2. RECORD OF ATTENDANCE (Information)
|
||||||||||||||||||||||||
|
3. ADMINISTER OATH OF OFFICE TO PLACE 4 AND PLACE 5 ON ESC BOARD OF DIRECTORS (Information)
Description:
Mr. Justin T. Smith, Place 4, and Mrs. Kathleen Morris, Place 5, ESC Board of Directors members, will be administered the oath of office by Mr. David Schaeffer, Chairman.
|
||||||||||||||||||||||||
|
4. REORGANIZATION OF BOARD - ELECTION OF OFFICERS (Action)
Description:
Board Policy BDA(LOCAL) stipulates that at the first meeting following the canvassing of the election, the Board of Directors will reorganize. A Chairperson, a vice-chairperson, and a secretary shall be elected by a majority vote of the members present and voting.
|
||||||||||||||||||||||||
|
5. REVIEW AND CONSIDER APPROVAL OF MINUTES (Action)
Description:
The draft minutes of the April 24, 2026, regular meeting are attached.
|
||||||||||||||||||||||||
|
6. REVIEW AND CONSIDER APPROVAL OF HEAD START/EARLY HEAD START FUNDING INCREASE/COLA SUPPLEMENT FOR 2026-2027 (Action)
Description:
The Head Start/Early Head Start Funding Increase/COLA Supplement will be reviewed by Mrs. Leslie Callahan.
|
||||||||||||||||||||||||
|
7. REVIEW AND CONSIDER APPROVAL OF HEAD START/EARLY HEAD START PERFORMANCE-BASED COMPENSATION PLAN (ELEVATED) (Action)
Description:
In alignment with the objectives of the Office of Head Start to promote program excellence and staff retention, Region 16 proposes the implementation of a performance-based compensation plan for employees of the Head Start and Early Head Start programs. This initiative is designed to reward exemplary performance, support continuous professional growth, and incentivize outcomes aligned with school readiness and family engagement goals.
|
||||||||||||||||||||||||
|
8. REVIEW AND CONSIDER APPROVAL OF HEAD START/EARLY HEAD START POLICY (Action)
Description:
The Head Start Program Performance Standards (45 CFR Part 1301.2) states that the governing body must approve or disapprove of the following policies and procedures:
ERSEA Tracking, Selection, and Placement for EHS Transitions (45 CFR Part(s): 1302.12, 1302.15, 1302.21(b), 1302.70 (a-e) |
||||||||||||||||||||||||
|
9. REGION 16 ESC PROGRAMS AND SERVICES REPORT (Information)
Description:
Program highlights for service areas will be reviewed.
|
||||||||||||||||||||||||
|
10. REVIEW AND CONSIDER ACTION TO APPROVE AMENDMENTS TO THE 1882 PERFORMANCE GOALS (Action)
Description:
Mrs. Lawan Pulliam will present the documentation for the 1882 Performance Goals Amendments.
|
||||||||||||||||||||||||
|
11. REVIEW AND CONSIDER APPROVAL OF FINANCIAL MATTERS (Action)
|
||||||||||||||||||||||||
|
11.A. Financial Reports
Description:
Financial Reports through May 2026 are presented. Questions or observations regarding these reports are invited prior to or during the Board meeting.
|
||||||||||||||||||||||||
|
11.B. Investment Report
Description:
The Investment Report for the current fiscal year through May 2026 is included. Questions or observations regarding this report are invited prior to or during the Board meeting.
|
||||||||||||||||||||||||
|
12. REVIEW SPECIAL REVENUE FUNDS FOR 2025-2026 (Information)
Description:
The Special Revenue Funds for 2025-2026 will be presented as information.
|
||||||||||||||||||||||||
|
13. REVIEW AND CONSIDER APPROVAL OF PROPOSAL ITEMS (Action)
Description:
In accordance with Board policy, proposals were received for the items presented below. Detailed proposals and recommendations are presented in the attachments.
|
||||||||||||||||||||||||
|
13.A. Statewide Office and Classroom Supplies (TexBuy RFP #026-001)
|
||||||||||||||||||||||||
|
13.B. Pediatric Dental Services (RFP #DS-01-06-26)
|
||||||||||||||||||||||||
|
14. DATA STRATEGY PROJECT INFORMATION UPDATE AND POTENTIAL ACTION (Action and Information)
Description:
Information regarding the Data Strategy Project may be discussed with possible action, with approval of up to $650,000.
|
||||||||||||||||||||||||
|
15. REVIEW INTERLOCAL AGREEMENTS AND OTHER PARTNERSHIP AGREEMENTS SIGNED BY THE REGION 16 ESC EXECUTIVE DIRECTOR (Information)
Description:
The following interlocal agreements and other partnership agreements will be reviewed as information.
|
||||||||||||||||||||||||
|
15.A. DMAC Solutions Reseller Agreement for 2026-2027
|
||||||||||||||||||||||||
|
15.B. ESF-EDF Travel Subsidy Interlocal Agreement with Region 13 ESC
|
||||||||||||||||||||||||
|
15.C. University of Texas RSOC Interlocal Cooperation Contract
|
||||||||||||||||||||||||
|
15.D. UTA-TIEMH Interlocal Cooperation Contract with TCSS
|
||||||||||||||||||||||||
|
16. REVIEW AND CONSIDER APPROVAL OF ASSOCIATION OF EDUCATIONAL PURCHASING AGENCIES (AEPA) RECOMMENDED VENDORS FOR PARTICIPATION IN THE TEXBUY PURCHASING COOPERATIVE (Action)
Description:
AEPA recommended the following vendors for the ESC to consider. Detailed AEPA evaluation documents are presented. The Administration recommends the Board approve the following vendors in the respective product categories, in accordance with the approvals and recommendations from AEPA and that the Administration be authorized to negotiate and enter into contracts it deems to be in the best interest of the ESC.
|
||||||||||||||||||||||||
|
16.A. Industrial Arts & Supplies (AEPA 026.5-A)
1. Blick Art Materials 2. Midwest Technology Products 3. Paxton/Patterson 4. Pitsco Education |
||||||||||||||||||||||||
|
16.B. Institutional Kitchen Equipment and Smallwares (AEPA 026.5-B)
1. Chef's Depot DBA Culinary Depot 2. Douglas Equipment 3. Hubert Company |
||||||||||||||||||||||||
|
17. PERSONNEL REPORTS (Action and Information)
Description:
Provision is made in the official notification for the calling of a closed session under the provisions of Chapter 551, Subchapter D, Section 551.074 of the Government Code for discussion of items 14, 15, and/or 16 as needed. Any action will be taken in open session.
|
||||||||||||||||||||||||
|
17.A. Employment, Reassignments, Retirements, and Resignations
Description:
Personnel Actions and Summaries are shown as an attachment.
|
||||||||||||||||||||||||
|
17.B. Staffing Pattern Report
Description:
The Staffing Pattern Report is presented.
|
||||||||||||||||||||||||
|
18. ANNUAL INFORMATION SECURITY TRAINING AND AI TRAINING FOR 2025-2026 (Information)
Description:
Mrs. Jandi Tyson will be present to provide the Information Security Training for 2025-2026 to the Board of Directors, which is required annually by the Department of Information Resources (DIR).
The required AI Training for 2025-2026 will be provided by Mr. Steven Singleton. |
||||||||||||||||||||||||
|
19. EVALUATION AND CONSIDER EMPLOYMENT OF EXECUTIVE DIRECTOR (Action)
Description:
The Board will evaluate the Executive Director and consider extending the current employment contract (September 2024-August 2027) an additional year through August 31, 2029.
|
||||||||||||||||||||||||
|
20. EXECUTIVE DIRECTOR'S REPORT (Information)
|
||||||||||||||||||||||||
|
20.A. EXTRAordinary Customer Service
|
||||||||||||||||||||||||
|
20.B. Head Start/Early Head Start Policy Council Meeting Information
|
||||||||||||||||||||||||
|
20.B.1. Meetings are completed for 2025-2026. The next meeting is in October; date TBD.
|
||||||||||||||||||||||||
|
20.C. Academic Update
|
||||||||||||||||||||||||
|
20.D. Strategic Planning Update
|
||||||||||||||||||||||||
|
20.E. Organizational Health Survey Results
|
||||||||||||||||||||||||
|
20.F. TEA Update
|
||||||||||||||||||||||||
|
20.G. Legislative Update
|
||||||||||||||||||||||||
|
20.H. Region 16 Superintendent Update
Description:
Dumas ISD - Mr. Caynon Strickland
Follett ISD - Mr. Jeff Quisenberry Groom ISD - Mr. Colby Huseman Gruver ISD - Mr. Jermaine Cantu McLean ISD - Ms. Jamie Copley - Interim and current search Spearman ISD - Ms. Ronni McGraw Sunray ISD - Dr. Benjamin Clinton Wheeler ISD - Mr. Brandon Holland Wildorado ISD - Mr. Eric Gomez |
||||||||||||||||||||||||
|
20.I. Region 16 Superintendent of the Year
Description:
Mr. Monty Hysinger, Dumas ISD
|
||||||||||||||||||||||||
|
20.J. Region 16 ESC School Board of the Year
Description:
Dumas ISD
|
||||||||||||||||||||||||
|
20.K. Region 16 Fall Conference - Shangri La, Afton, OK - September 25-28, 2026
|
||||||||||||||||||||||||
|
20.L. ESC Board Training Opportunities
|
||||||||||||||||||||||||
|
20.L.1. TASA/TASB txEDCon - Houston, TX - George R. Brown Convention Center - October 8-11, 2026 (Registration and housing opens July 22)
|
||||||||||||||||||||||||
|
20.M. Next Regular Board Meeting - August 28, 2026 / 60th Anniversary!
9:00 am - Region 16 ESC 60th Anniversary Celebration / Networking 9:30 am - Welcome, Mr. David Schaeffer/ TEA Video/ Message - Dr. Tanya Larkin 10:30 am - Joint Meeting of the Regional Advisory Council and the Region 16 ESC Board of Directors - Lecture Hall 11:45 am - Lunch - Mezzanine 12:30 pm - Region 16 ESC Board of Directors' Meeting - ESC Board Room |
||||||||||||||||||||||||
|
21. ADJOURN (Action)
|