June 19, 2023 at 5:30 PM - Regular Meeting
| Regular Board | |
| Attendance Taken on 6/19/2023 at 5:30 PM | |
| Thomas Anderson | Present |
| Clint Duncan | Present |
| Jerry McCarty II | Absent |
| Erik Narens | Absent |
| Sarah Robinson | Present |
| Brad Rosiek | Absent |
| Bryan Strand | Present |
| Present: 4, Absent: 3 | |
| Minutes | |
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I. Call Meeting to Order and Establish Quorum
Presenter:
TJ Anderson, Vice President
Discussion:
The meeting was called to order and a quorum announced at 5:31 p.m. by Vice-President TJ Anderson.
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II. Open Forum
Presenter:
TJ Anderson, Vice-President
Discussion:
There were no persons signed up for Open Forum.
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III. Executive Session (Administration Building)
Presenter:
TJ Anderson, Vice-President
Discussion:
The RISD Board of Trustees entered into Closed Session at 5:31 p.m. under Texas Government Code 551.074 Personnel and 551.076 Deliberation Regarding Security Devices or Security Audits. The Board reconvened to Open Session at 6:43 p.m.
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III.A. Texas Gov't Code 551.074 Personnel Matters: To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee.
Presenter:
Dr. Kelly Burns
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III.B. Texas Gov't Code 551.076 Deliberation Regarding Security Devices or Security Audits. To deliberate the deployment, or specific occasions for implementation, of security personnel or devices; or a security audit.
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IV. Prayer, Pledge, Motto, Vision, Mission and Belief Statements
Presenter:
RISD Board of Trustees & Superintendent
Discussion:
At 6:46 p.m., prayer and pledge was led by Bryan Strand. Motto, Vision, Mission and Belief Statements were read by all Team of 8 members in attendance.
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V. Informational Items
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V.A. Cash Flow, Revenues and Check Register
Presenter:
Tess Baker
Discussion:
Board members reviewed Cash Flow, Revenue and Check Register for May 2023.
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V.B. Enrollment
Presenter:
Tess Baker
Discussion:
Enrollment totals for May were reviewed. Total enrollment at this time is 1,063. Numbers reflect the district being on par with April 2023 and down 37 students in comparison to same time last year. Additionally, a graph showing enrollment trends since the 2011-12 school year was reviewed. Member Bryan Strand requested that the district see if they can gain insight on other school districts in the area in order to see if RISD's trend lines are similar to theirs.
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V.C. ESSA Report
Presenter:
Lee Ann Corbin
Discussion:
Assistant Superintendent Lee Ann Corbin presented the ESSA: Every Student Succeeds Act planning amounts by campus for the 2023-24 school year..
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V.D. Preliminary STAAR EOC Performance
Presenter:
Lee Ann Corbin
Discussion:
The Preliminary STAAR EOC Performance data was presented by Assistant Superintendent Lee Ann Corbin. The overview included preliminary information by grade, number tested and overall raw score, in comparison to State and Region.
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V.E. TEPSA Summer Conference Update
Presenter:
Theresa Cowling and Jakeb Goff
Discussion:
Principals Theresa Cowling (RES) and Jakeb Goff (RIS) along with Assistant Principal Erika Vines (RIS) shared takeaways, and possible implementations for the 2023-24 school year, from their recent attendance at the Texas Elementary Principals and Supervisors Association (TEPSA) Summer Conference.
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VI. Consent Agenda
Presenter:
TJ Anderson, Vice President
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.A. Budget Amendments
Presenter:
Tess Baker
Discussion:
Budget Amendments were reviewed along with the Budget Amendment for Salary Increases.
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VI.B. Minutes
05.15.23 Regular Session
Presenter:
TJ Anderson, Vice President
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VII. Action Items for Discussion/Consideration
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VII.A. 2022-23 Application for Low Attendance Day Waiver
Presenter:
Tess Baker
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.B. 2023-24 Region VIII ESC Service Agreement
Presenter:
Dr. Kelly Burns/Tess Baker
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.C. Administrative/Professional Pay Range 2023-24
Presenter:
Dr. Kelly Burns/Tess Baker
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.D. Eleven & Twelve Month Employee Raises
Presenter:
Dr. Kelly Burns/Tess Baker
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.E. Employment of Redwater Elementary School Assistant Principal
Presenter:
Dr. Kelly Burns/Theresa Cowling
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.F. FCCLA Pay
Presenter:
Dr. Kelly Burns/Tess Baker
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.G. Bank Signature Cards
Presenter:
Tess Baker
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.H. Ag Farm Bridge Construction
Presenter:
Dr. Kelly Burns/Matt Wommack
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
In-House Estimated Expense per Matt Wommack: $3,000 Equipment Rental for 2 1/2 weeks with a completion date of mid-July, weather permitting. Double J Excavation Quote: $4,500 includes Equipment. Quoted as a 2-week job, weather permitting but no timeline given with quote. Neither estimate includes any extra material, if needed.
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VII.I. Band Surplus
Presenter:
Dr. Kelly Burns
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.J. Cafetorium Lighting & Sound
Presenter:
Dr. Kelly Burns
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Sound not included in motion. Need to determine what work is required to be done prior to work by CNC Pro AV.
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VII.K. Redwater Intermediate School Front Entrance and Cafeteria Doors
Presenter:
Dr. Kelly Burns
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.L. HVAC Order of 20-Ton Units for 2023-24 Budget
Presenter:
Dr. Kelly Burns/Matt Wommack
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Only 20-ton units need to be approved now due to anticipated lead time of delivery. These units will be installed and paid for in the budget year received (23-24). See Attachment for more detailed explanation of all numbers. Member Bryan Strand requested a clearer comparison of quotes for the future. Member Clint Duncan requested that in the future we ensure job order bids have a clear defined scope of work in order to compare bids. Tess Baker suggested possibility of applying for grant money to help offset the cost of future HVAC.
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VII.M. Central Bowie County Shared Services Agreement
Presenter:
Dr. Kelly Burns/Rhonda Roberts
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.N. Employment of Part-Time (12-month) Central Bowie County Shared Services Agreement Special Education Director
Presenter:
Dr. Kelly Burns
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.O. Special Education SSA Remodel Project Construction Contract Agreement
Presenter:
Dr. Kelly Burns/Matt Wommack
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.P. CKEA (LOCAL): Security Personnel - Commissioned Peace Officers
Presenter:
Dr. Kelly Burns
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.Q. DEC (LOCAL): Compensation and Benefits - Leaves and Absences
Presenter:
Dr. Kelly Burns
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.R. Policy Update 121
CFB (LOCAL): Accounting - Inventories CLB (LOCAL): Buildings, Grounds, and Equipment Management - Maintenance CRF (LOCAL): Insurance and Annuities Management - Unemployment Insurance CVA (LOCAL): Facilities Construction - Competitive Bidding CVB (LOCAL): Facilities Construction - Competitive Sealed Proposals DEA (LOCAL): Compensation and Benefits - Compensation Plan FD (LOCAL): Admissions FFI (LOCAL): Student Welfare - Freedom From Bullying
Presenter:
Dr. Kelly Burns
Action(s):
No Action(s) have been added to this Agenda Item.
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VII.S. RISD Guardians
Presenter:
Dr. Kelly Burns
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII. Superintendent's Report
Presenter:
Dr. Kelly Burns
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VIII.A. 2023-24 Compensation Plan
Presenter:
Dr. Kelly Burns
Discussion:
The Compensation Plan is currently in DRAFT form as staff works through upcoming budget meetings. Board members were given the DRAFT report so that they could begin looking over before approval is requested in July/August.
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VIII.B. Facilities/Construction
Presenter:
Dr. Kelly Burns/Matt Wommack
Discussion:
Elementary: Driveway has been repaired.
Intermediate: Bathroom remodel complete with a few touch-ups remaining; band room flooring complete; phase 1 of new door installation complete; scheduled painting is complete - will reevaluate later in the summer for any other paint needs; gym roof demo expected to begin week of June 16. Junior High: Painting has begun in several rooms with touch-ups throughout. High School: Phase 1 of brick project 90% complete; remaining work to resume week of June 19. Ag Farm: Mowed with some clean-up completed; bridge is passable for single truck/tractor but still narrow; field clearing will be completed when ground is drier. Athletics: Top dressing for football field complete. District: General grading and ditch cleaning to be completed when grounds dry; HVAC general tune-ups scheduled for the last week of July. Safety & Security: Electrical portion of fencing has begun; still on schedule to have fencing completed by the start of the upcoming school year; have 3 single doors and 3 sets of double doors to be installed throughout the district; waiting on materials to arrive. "Escape Lanes" for reunification points to be completed when ground is drier. SPED: Restroom remodels to begin on June 19; on target to complete before August 1. |
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VIII.B.1. Custodial
Presenter:
Dr. Kelly Burns/Matt Wommack
Discussion:
Will be meeting with McLemore Services and looking into other companies to see what they offer.
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VIII.C. CTE Shuttle Vehicle Reclassification to Partially Fund with Local Funds
Discussion:
Accounting working to reclassify over 10% of the purchase price of CTE Shuttle Vehicle from CTE to local funds which will allow for Shuttle to be used by other district groups.
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VIII.D. Ag Science
Fencing Back 30
Presenter:
Dr. Kelly Burns
Discussion:
CTE funds can be used to purchase new fencing materials for the Ag Farm. Mr. Westbrook and Mr. Haugh are working together to make the purchase. The back 30 hay meadow is not a suitable meadow at this time. Too many saplings, young trees, and other growth exist. Plans are to rent a mulcher this summer to remove the unwanted growth. Cost for mulcher is already in budget.
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VIII.E. Supplemental Bus Driver Pay
Presenter:
Dr. Kelly Burns
Discussion:
District to consider looking into supplemental bus driver pay to aid in retention and recruitment. During their May 2023 meeting, Bowie County Transportation approved a $5 per day increase for all route and sub-drivers.
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VIII.F. Student Mental Health Update
Presenter:
Dr. Kelly Burns
Discussion:
Superintendent has met with Counselors on TCHATT program. Campus Team Training is slated for June 20. Laptops were received from UT TCHATT program. District has met with Community HealthCore to discuss options available. Depending upon RISD case load, we could service our students on-site who are current Community HealthCore clients. Another option would be to contract a full-time Community HealthCore employee to be paid half by RISD. Estimate salary - $40 - $62,000. We are currently pending discussion with DialCare for their telemedicine program provisions and waiting to hear back from TAMU-T LPC Program internship.
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VIII.G. Teacher Incentive Allotment
Presenter:
Dr. Kelly Burns
Discussion:
RISD has applied for assistance through Region XV ESC to aid in TIA plan development funded through a Region XV ESC grant but does not include similar services to private consulting.
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VIII.H. Legislative Update
Presenter:
Dr. Kelly Burns
Discussion:
Reviewed TASB's list of current House and Senate bills that have passed. Will get a better insight into new bills and how they affect education during the TASB Summer Leadership Institute Conference Post-Legislative Meeting.
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VIII.I. Informational
Presenter:
Dr. Kelly Burns
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VIII.I.1. July Board Meeting - Monday, July 17, 2023
Presenter:
Dr. Kelly Burns
Discussion:
July meeting date pending due to majority of members being unavailable on the regular date. District to send out email to members for final meeting date decision.
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VIII.I.2. Budget Workshop Meeting Date(s)
Presenter:
Dr. Kelly Burns
Discussion:
District to send out email to members to determine meeting date in August.
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VIII.I.3. Back To School Staff Lunch
Presenter:
Dr. Kelly Burns
Discussion:
Still pending on date RISD Board will provide "welcome back" lunch for staff.
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VIII.I.4. Board Training
Presenter:
Dr. Kelly Burns
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VIII.I.4.a. TASB Summer Leadership Institute (SLI) - June 21-24 - Fort Worth, TX
Presenter:
Dr. Kelly Burns
Discussion:
Update for TASB Summer Leadership Institute was given to attending members.
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VIII.I.4.b. TASA/TASB txEDCON23 - September 29 - October 1 - Dallas, TX
Presenter:
Dr. Kelly Burns
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IX. Adjourn
Presenter:
TJ Anderson, Vice-President
Action(s):
No Action(s) have been added to this Agenda Item.
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