October 3, 2012 at 6:30 PM - Regular Board of Education Meeting

Rationale: 

Access system features:

• Electronically controlled front door locks that can be released by either a staff ID badge or remotely from each building's administrative office.
• Electronic door locks to be installed on inner vestibule doors.
• Additional set of doors with electronic locks to be installed between School District Central Office area and student area in the Middle School.
• Video monitoring of front doors at each builidng administrative office as well as video recording on district security video system.
• Intercom from front doors to phones in each building's administrative office.

System Cost Estimate: $60,000. This project will be funded from contingency. In addition, since the intercom and door controls are extensions of existing systems (telephone and door controls), the ability to obtain competivite bids will not be possible. Video cameras will be purchased and installed by school district staff.

Next Steps: This project has been unanimously recommended by the Facilities and Safety Committees for implementation. Finalize pricing for project and present to the Board of Education for approval at November meeting.

Rationale:  Bids were obtained through publically advertised bidding and opening. The bids were evaluated by the architect to establish the lowest evaluated bidder. The Building Committee unanimously recommends to the Board of Education awarding contacts to the following vendors:

VENDOR	AWARD
W.B. Mason	$159,604
Robert H. Lord Company	$34,434
Ascension Lift	$20,450
Award Total	$214,488
Estimate	$287,486
Under Estimate	$72,998

Rationale:  As part of the 2012-2013 capital projects budget installation of a new baseball scoreboard is planned. However, the existing eleven year old track scoreboard is currently not in operation due to failed wireless controller components no longer supported by the manufacturer. The Facilities Committee unanimously recommends the Board of Education replace the track field scoreboard using contingency funds. Installing both scoreboards results in an overall cost savings of $6,383 compared to installing scoreboards individually.

These bids were obtained through public bidding. Baseball scoreboard price is within the projects budget.

Bid Summary

	Baseball	Track	Total
Scoreboard Enterprises	$24,160	$19,810	$37,955
Northeast Scoreboards	$21,160	$16,223	$31,000

Rationale:  All of the changes to these policies are a result of changes in statute and are, therefore, required.

Rationale:  Section 10-51(d)(2) allows regional Boards of Education to appropriate up to 1% of the current fiscal year's budget to a reserve fund for capital and nonrecurring expenditures. The budget balance for fiscal year 2011-2012 is $548,449.33. The Board of Education may appropriate up to $305,467.63 to the reserve fund.

Rationale:  Mr. Rhodes presented the Building Committee's recommendation for approval of the LOLHS Project Proposed Change Order #00623 for the additional scope to provide a safety netting system at the new lacrosse field.

Rationale:  Adoption of these policies will bring the district into compliance with the Freedom of Information Act (FOIA) regulations.