May 9, 2018 at 7:00 PM - Board of Education - Regular Meeting
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I. CALL TO ORDER
Description:
Jeff Bowes, Board President, calls the meeting to order.
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II. PLEDGE OF ALLEGIANCE
Description:
This month, the Pledge of Allegiance will be led by students who participated in Special Olympics Illinois. Michael Krzywosz, Abraham Sanchez, Sarah Moeykens, and Cameron Dreyer, along with their coaches Abbey Lynch, Megan Akhteebo, Joy Goscinski-Jones, and Vicki Samiotakis.
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III. ROLL CALL
Description:
PRESENT: Mr. Bednar, Mrs. Botwinski, Mr. Bowes, Mr. Chester, Mr. Novak, Mr. Greidanus, and Mrs. Peters.
ABSENT: No one. ALSO PRESENT; Dr. Don Angelaccio, Superintendent, Dr. Christie Samojedny, Assistant Superintendent of Instruction, and Mr. Micheal DeBartolo, Assistant Superintendent of Finance and Operations. |
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IV. RECOGNITION OF VISITORS AND PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the Board, please complete a Visitor Participation Form and present it to Mrs. Sorensen, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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V. COMMUNICATIONS
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V.A. PHIL Recognition and Presentation
Description:
Representatives from the Prospect Heights Instrumental League (PHIL) will be present to share their decision to disband the organization and Administration will share our plan for use of their donated funds for current and long range needs.
The Board thanks the past and present members of PHIL and all those who served in leadership roles. The District's Vocal Instrumental Music Program and decades of students have benefitted from the generous gift of time and services.
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V.B. Garden Club Donation
Description:
Members of the Prospect Heights Garden Club generously donated a tree that was planted at Eisenhower school in recognition of Arbor Day.
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V.C. Teacher Recognition/Retirement Event
Description:
The Board of Education is hosting a Retirement and Recognition Reception as part of our District year end celebration on Monday, May 21 from 3:00-4:30pm.
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V.D. Thank you Note
Description:
A note of appreciation from Michelle Barr for flowers sent on behalf of the Board.
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V.E. 2018 LEA Determination
Description:
Annually ISBA evaluates all IDEA (Special Education) programs to ensure that they meet all requirements. Again this year, our programs were found to meet all requirements. Many thanks to Dr. Sroka and all of our Student Services department for their diligent work and service to our students.
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VI. COMMITTEE REPORTS
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VI.A. BUILDING AND SITES
Description:
Jim will report.
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VI.B. I.A.S.B./ED-RED
Description:
No Report.
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VI.C. POLICY
Description:
No Report.
Updates to PRESS Policy are expected soon. Need to establish a date with the Policy committee to review these changes. |
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VI.D. SCHOOL/COMMUNITY RELATIONS:
Description:
Brian to report re: Mission and Vision Workgroup session and "We Flip for our Faculty" breakfast events in honor of Teacher Appreciation Week.
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VI.E. N.S.S.E.O.:
Description:
Carol will Report.
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VI.F. FINANCE:
Description:
Mari-Lynn will report.
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VI.G. NEGOTIATIONS:
Description:
No Report.
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VII. CONSENT AGENDA
Description:
The consent agenda includes the minutes from the Regular Board Meeting and Executive Session on April 11, 2018, the May personnel report, the resolution to approve NSSEO's FY19 budget, the resolution authorizing weekly payment of bills, and an Intergovernmental agreement between Prospect Heights School District 23 and Arlington Heights School District 25 for Food Services.
I move to approve the Consent Agenda as presented. |
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VII.A. Approval of Regular Meeting Minutes of April 11, 2018
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VII.B. Approval of the Executive Meeting Minutes of April 11, 2018
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VII.C. Personnel Report
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VII.D. Resolution to Approve NSSEO Budget
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VII.E. Resolution Authorizing Weekly Payment of Bills
Description:
Annually the Board of Education approves this resolution for the purpose of allowing the Business Office to pay bills weekly, rather than once per month, in an effort to provide ample time for review by the Board and facilitate timely payments by the Business Office. A rotation of the individual BOE members is scheduled so that there is one BOE member that is responsible for reviewing the voucher for each week of one month and certifying approval of the voucher on behalf of the BOE. Formal approval is then granted by BOE vote at the annual monthly meeting. Only title and date changes were proposed to this year's resolution.
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VII.F. Intergovernmental between Prospect Heights School District 23 and Arlington Heights School District 25 for Food Services
Description:
Annually, the Illinois State Board of Education requires that agreements for the providing of food services by outside vendors to school districts are approved by the board of education of the school district and third party providing such services. There are no material or substantive changes to the IGA for 2018-19. All modifications are based upon dates or other non-material items.
I make a motion to approve the Intergovernmental between Prospect Heights School District 23 and Arlington Heights School District 25 for Food Services as recommended and presented.
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VIII. FINANCIAL REPORT
Description:
Attached is the memo recommending payment of the voucher lists for materials, supplies, and services paid since the last BOE meeting. In addition, the District payments for salaries and insurance benefits during the previous month are included for approval. Those documents are all included for your review.
I move to approve the Financial Report as presented.
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IX. SUPERINTENDENT'S REPORT
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IX.A. 2018 ESY Summer School Program - INFORMATION
Description:
Dr. Sroka has prepared a memo informing the Board of our plan to provide Summer Extended School Year Services to identified Special Education Students.
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IX.B. Resolution for the Reduction in Force for Educational Support Personnel - ACTION
Description:
Illinois School Code requires that Educational Support Personnel (ESP) be notified 30
calendar days before the end of the school year if they are to be honorably dismissed for the following school year. ESP are honorably dismissed when there is an anticipated decrease in number of positions needed or particular type of service. This will affect our Library Program Assistant as we are planning on replacing the current position with two .5FTE positions. I move to approve the Resolution Authorizing the Honorable Dismissal of Educational Support Personnel Due to Reduction in Force.
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IX.C. Title Grant Amendment - ACTION
Description:
Dr. Samojedny will share the submitted amended Title I and Tile II grant application plan for use of remaining funds.
I motion to approve the Title I and Title II Grant amendments as presented.
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IX.D. Title I District Plan FY19 - ACTION
Description:
Dr, Samojedny will present the status of our waiver application to seek "Schoolwide" approval for use of Title I funds and share our updated District Title I plan that must be approved by our Board of Education.
I move to approve the 2018-2019 Title I District Plan as presented.
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IX.E. Professional Development Plan Presentation - INFORMATION
Description:
Dr. Samojedny will present an overview of the topics from our 2017-18 Professional Development plan, results of needs assessment survey data, and topics for focus in the 2018-19 Professional Development plan.
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IX.F. Formal approval of 2013 Target Corporation property tax appeal as recommended by legal counsel on April 9, 2018 - ACTION
Description:
As discussed in closed session at the meeting of the Board of Education on April 11, 2018, a settlement was recommended in order to resolve the appeal of the Target Corporation filed for the 2013 tax year. The settlement agreement reduces the potential loss from $46,663 to $9,693. The settlement is paid through current tax proceeds being collected by the school district that are redirected to the property owner
I move to approve the settlement of the 2013 Target Corporation property tax appeal as recommended for $9,693
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IX.G. Transfer of Unused Contingency Funds and Rental Income to Capital Projects Fund- DISCUSSION
Description:
Mr. DeBartolo will present a proposal to transfer unused contingency funds to support capital projects and building needs.
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IX.H. Q3 Financial Update - Information
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IX.I. Revenue Options - Discussion
Description:
The board is well aware of the need for and importance of sustainable finances and responsible stewardship of our resources. Dr. Angelaccio and Mr. DeBartolo will provide a brief overview of the process for considering increased revenue and will recommend that we begin the process of investigating and discussing options with the guidance of Raymond James Management.
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X. RECOGNITION OF VISITOR PARTICIPATION
Description:
At each regular and special open meeting, members of the public and District employees may comment to or ask questions of the Board of Education. If you would like to address the Board, please complete a Visitor Participation Form and present it to Mrs. Sorensen, our recording secretary, at this time. The Board will be prepared to address those comments related to the agenda within a reasonable time.
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XI. OLD BUSINESS
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XI.A. Strategic Plan - Discussion
Description:
The DRAFT strategic plan continues to be refined and revised through the work of our Leadership team, District Improvement Team, and the Mission/Vision Work Group on May 2. While not yet ready for formal approval, the Introduction, Mission, Vision, and Guiding Principles are ready for Board review and endorsement. The process will continue with refinement of Portrait of a graduate and strategic objectives. Final DRAFT approval will be sought in June.
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XII. NEW BUSINESS
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XIII. EXECUTIVE SESSION
Description:
I move we adjourn to Executive Session for matters regarding personnel. There will be no action after Executive Session.
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XIII.A. Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees.
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XIII.B. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.
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XIII.C. Litigation, when an action against, affecting or on behalf of the public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
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XIV. OPEN SESSION
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XIV.A. Non-PHEA and Hourly Salary rates 2018-19
Description:
Included in the packet is a placeholder for public notification without final salary amounts. These will be revised following Board Discussion during Executive session and then made public during the action.
I move to approve the Non-PHEA and hourly salary rates for 2018-19 as presented.
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XV. ADJOURNMENT
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