September 10, 2026 at 6:00 PM - Bixby Board of Education Regular Meeting

Call Meeting to Order/Roll Call
 

Reports to The Board

Special Recognition

• Community Partner Award (Spartner): Leah Calvert at 918 Design Company
• Spartan Spirit Award: Parker Childers
• Coin of Excellence: Traeton Dansby

Superintendent's Report - Lydia Wilson

• Spartan Football and Quarterback Club Report
• Transportation Department Report
• BEA Report about negotiations/master contract

Comments from the Public

Speakers must identify themselves.

Each Speaker is given a maximum of three (3) minutes. To ensure fairness for all speakers, this timeline will be strictly enforced. The Board clerk will notify the speaker when they have 30 seconds left. Speakers are expected to end their remarks immediately when the time limit is reached. 

In order to avoid repetitious information, a single spokesperson will be selected by groups desiring to address the board.

Total time allocated to this item is thirty (30) minutes.

Speakers may offer objective comments of school operations and programs that concern them. The Board shall not hear personal complaints unless the proper administrative procedures concerning complaints have been followed.

Speakers may not use profanity at a School Board meeting. Patrons conducting themselves in this manner may be asked to leave the meeting.

The president reserves the right to interrupt this section and move to the next item.

In accordance with provisions of the Oklahoma Open Meeting Act, discussion or action by the Board on an item presented under the "Comments from the Public" agenda topic is not permitted. Board members and administrative staff will not respond to questions from the public. The Board appreciates and will seriously consider all comments made during this time. Proper questions from members of the public may be referred to the Superintendent for later report to the Board.

General Consent Agenda - Discussion and possible board action to approve consent agenda items #1-31. (These items may be approved by one Board motion, unless any board member desires to have a separate vote on any or all of these items.)

Minutes of August 13, 2026 Regularly Scheduled Board Meeting

Activity Fund Summary of Accounts and Transfer Requests

Encumbrances and Change Orders for FY 2027 General Fund, Building Fund, Child Nutrition Fund, Sinking Fund, and Bond Funds 31-39 per attached encumbrance registers

Approval of a Memorandum of Understanding between Oral Roberts University and Bixby Public Schools for educational interns for the 2026-2027 fiscal year

Approval of the Alternative Education Plan for the 2026-2027 fiscal year

Approval of the Deregulation Waiver for Alternative School for the 2026-2027 fiscal year

Approval of student capacity limits for open transfers pursuant to the Board Policy 2108 STUDENT TRANSFERS:

Grades PK-6: 20 students per classroom
Grades 7-8: 650 per grade level
Grade 9: 625 per grade level
Grades 10-11: 600 per grade level
Grade 12: 600 per grade level

Approval of an agreement with Facilitron, Inc. for the Facilities Management Portal for the 2026-2027 fiscal year

Approval of the renewal of the Memorandum of Understanding with OSUIT for concurrent enrollment programming for the BHS students for the 2026-2027 fiscal year

Approval of a Memorandum of Understanding with Junior Achievement for the JA Inspire program for 8th grade students for the 2026-2027 fiscal year 

Approval of renewal of a contract with A New Leaf, Inc. to provide job training and vocationally related daily living skills for students
 

Approval of a contract with Kori Neely, MA, LMFT for counseling and consultation services for the 2026-2027 fiscal year

Approval of a Memorandum of Understanding with Northeastern State University for the School Counseling Program for the 2026-2027 fiscal year

Approval of a service agreement with Educators Handbook. com to renew our license at a cost of $10,970.00 to be paid from General Fund

Approval of Out-of-State trip requests as presented:

Raider Meet in Bel Air, Kansas on Sept 12, 2026 (1 Day)
Softball Competition in Branson, MO Sept 17- Sept 19, 2026 (2 nights)
Raider Competition at Amarillo High School on Sept 26, 2026 (1 night)
Marching Band Competition in St. Louis, Missouri on Oct 23 - Oct 25, 2026 (2 nights)
Women's Soccer NWA Invitational, Bentonville West HS, AR. 3/5 - 3/6/2027 (1 night)
Choir Activity Trip to Disney's Imagination Campus Workshop and Performance in       Orlando, FL. May 30, 2028 through June 4, 2028  (5 nights)

Approval of the agreement with the Bixby Youth Football Association, Inc. for use of facilities in the district for the 2026-2027 fiscal year

Approval of the agreement with Bixby Youth Cheerleading Association for use of facilities in the district for the 2026-2027 fiscal year

Approval of the agreement with Roller's Academy of Wrestling for use of the facilities for the 2026-2027 fiscal year

Approval of an agreement with the Bixby Swim Club for use of the facilities for the 2026-2027 fiscal year

FMLA - Support - High School - 8/13/26 - 12/31/26

FMLA - Support - Maintenance - 8/31/26 - 9/16/26

Medical Leave - Support - High School - 9/9/26 - 9/17/26

FMLA - Maternity - Certified - Central Elementary - 11/19/26 - 1/15/27

FMLA - Support - Administration - 8/27/26 - 9/4/26

FMLA - Support - High School - 9/2/26 - 10/31/26

Medical Leave - Support - High School - 9/28/26 - 11/28/26

FMLA-Maternity - Certified - Middle School - 3/22/27 - 5/25/27

FMLA - Certified - Middle School - 9/22/26 - 10/2/26

Medical Leave - Certified - High School - 9/21/26 - 10/2/26

Employment, Resignation, Retirement - Certified Personnel - per attached

Employment, Resignation, Retirement - Support Personnel - per attached

Finance

Discussion and possible board action to approve the Estimate of Needs prepared by Jenkins & Kemper for the 2026-2027 fiscal year.

Discussion and possible board action to approve the Appropriated Funds Budget for the 2026-2027 fiscal year.

Teaching and Learning

Discussion and possible board action to approve the adoption of the 1086-hour calendars for the 2026-27 school year. 

Discussion and possible board action to approve the Amira contracts at a cost of $0 for the 2026-2027 fiscal year.

Discussion and possible board action to approve a Memorandum of Understanding with Oklahoma Christian University for concurrent enrollment for the 2026-2027 fiscal year.

Discussion and possible board action to approve the Gifted and Talented Advisory Committee for the 2026-2027 fiscal year.

Operations

Presentation and review of the Emergency Operations Site Plans for the Chase Morris Sudden Cardiac Arrest Response Plans. Information Only. No board action required.

Presentation and review of the Emergency Action Plans for all facilities and events to protect participants and attendees from man-made and natural disasters. In accordance with SB 1198, plans were developed and shared with local community service providers and first responders, including the Bixby Police Department, the Bixby Fire Department, and the Bixby Emergency Response Department. Information only. No board action required.

Discussion and possible board action to approve a Facilities Use Agreement with The University of Tulsa for the Football Stadium on September 11, 2026 at no cost to the district.

Discussion and possible board action to approve an agreement with University of St. Augustine for Health Sciences for PT, OT, SLP, PA and Nursing students for the 2026-2027 fiscal year.

Discussion and possible board action to approve declaring items as surplus to be disposed of according to Oklahoma Statutes.

Miscellaneous

Executive Session

Discussion and possible board action to move into executive session to discuss the negotiations proceedings with the BEA (25 O.S. Sec. 307 (B)(2)).

Vote to acknowledge return to open session.

Statement by Board president of executive session minutes.

Human Resources

Discussion and possible board action to approve the Negotiated Agreement and the Master Contract with the Bixby Education Association (BEA) for the 2026-2027 fiscal year.

Discussion and possible board action to approve any resignations submitted after the agenda was posted.

New Business

Vote to adjourn