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January 5, 2021 at 6:30 PM - Special Board Meeting

Agenda
1. CALL TO ORDER
Description:  Chair Haverinen called the January 5, 2021 special meeting of the Menahga Public School Board to order at (time)

Members present:  Andrea Haverinen, Katie Howard, Julia Kicker, and Cherie Peterson.  Also present:  Kevin Wellen, Superintendent.
2. APPROVE AGENDA
Description:  Motion by                         to approve the agenda as presented.

Seconded by                    vote
3. OATH OF OFFICE
Description: 
 
Attachments: (1)
4. 2021 OFFICER ELECTIONS
Description:  The 2020 Chair is the current presiding officer.  Once the Officers are elected, the 2021 Chair will reconvene the meeting and continue the annual organizational activities.
The 2020 Chair will call THREE TIMES for nominations per office.  As per Roberts Rules, no 2nds are needed for nominations. Any board member may move to close nominations at any time. Seconds and votes are needed upon final resolution of items.  Motions may be introduced to close any nominations.  If only one person is nominated for any office, 2020 Chair will move to the next office before calling for a vote.  If more than one person is nominated for an office, the Chair will call for a vote on that office before moving on.  If all four offices only have one nomination, the Chair will call for a motion and second to cast a unanimous ballot. [Process to be determined with the unfolding of these exciting events!] The total election of officers is governed by the Minnesota open meeting law.   All non-unanimous votes will be disclosed in the recorded minutes.  The Chair will allow time before closing each nomination to allow time for every Director to comment.


OFFICE OF CHAIR- Calling for comments. Up to 3 calls for nominations. No 2nds

___________________Nominated by____________________ votes (if needed)   ________________

___________________Nominated by____________________ votes ________________

NOMINATIONS closed by the presiding officer;  VOTE if more than one candidate - if not, then move on to next office:  

Motion by                                           to name                                               as Chair of the Menahga Public School Board of Education for 2021.

Seconded by                                        vote-


OFFICE OF VICE CHAIR- Comments…. Up to 3calls for nominations. No 2nds

___________________Nominated by____________________ votes (if needed) ______________

___________________Nominated by____________________ votes __________________

 NOMINATIONS closed by the presiding officer;  VOTE if more than one candidate - if not then move on to next office:  

Motion by                                           to name                                               as Vice Chair of the Menahga Public School Board of Education for 2021.

Seconded by                                        vote-


OFFICE OF CLERK-    Calling for comments…Up to 3 calls for nominations.  No 2nds.

___________________Nominated by____________________ votes (if needed) _________________

___________________Nominated by____________________ votes ________________

NOMINATIONS closed by the presiding officer;   VOTE if more than one candidate - if not, then move on to next office:  

Motion by                                           to name                                               as Clerk of the Menahga Public School Board of Education for 2021.

Seconded by                                        vote-


OFFICE OF TREASURER - Calling for comments Up to 3 calls for nominations No 2nds

___________________Nominated by____________________ votes (if needed) __________________

___________________Nominated by____________________ votes __________________

NOMINATIONS closed by the presiding officer;   VOTE if more than one candidate - if not, then move on to a motion for a full slate of candidates:  

Motion by                                           to name                                               as Treasurer of the Menahga Public School Board of Education for 2021.

Seconded by                                        vote-


          OR
Attachments: (1)
4.1. OR UNANIMOUS BALLOT
Description:  Motion by                                            to cast a unanimous ballot for:        
      
                                                   as Chair

                                                   as Vice-Chair

                                                   as Treasurer

                                                   as Clerk
for 2021.

Seconded by                            vote
5. CALL TO ORDER BY 2021 CHAIR
Description:  Call to order by the 2021 Chair for the purpose of completing this meeting at
6. SET THE 2021 REGULAR MONTHLY MEETINGS
Description:  Previously held the third Monday of each month at 6:30 pm with the exception of January and February, due to Federal holidays.  Note that January 18 is Martin Luther King Jr Day and February 15 is Presidents' Day.  They are designated as holidays-no public meetings are to be held.  See attached 2021 calendar as well as a listing of those dates MSBA designates as no meeting dates and legal holidays.  

Motion by                                           to set the 2021 regular school board meetings as follows;

in the HS/MS Media Center at                  pm. 

(If the board decides to follow the same regular meeting schedule, the following dates would be set for 2021 Menahga Public School Board Meeting Schedule)
January 19 (Tuesday)
February 16 (Tuesday)
March 15
April 20
May 17
June 21
July 19
August 16
September 20
October 18
November 15
December 20 begin at 6:00 (allowing for Truth in Taxation hearing)

Seconded by                     vote
 
Attachments: (2)
7. SCHOOL BOARD COMPENSATION
Description: 
(Policy 202.1 was rescinded at the July 2019 meeting because the board takes care of it at every organizational meeting.)
Currently:  Regular, Special and Committee meetings and workshops less than 4 hours $80; Regular, Special and Committee Meetings and workshops 4 hours long but less than 6 hours $95; Regular, Special and Committee Meetings and workshops 6 hours or longer $140.  Virtual meetings and conferences paid with meeting length to be determined by published agenda (from Dec 2020 mtg)

Mileage paid at the current IRS rate. 

The officers are paid an additional compensation of:   
$150/month for the Chair;
$250/yr for the Vice-Chair;
$250/yr for the Clerk;      
$250/yr for the Treasurer  
 

Motion by                                           to approve school board compensation as follows for 2021:  

$                                 /mtg if less than 4 hours;
$                                 /mtg if more than 4 but less than 6 hrs;
$                                 /mtg if more than 6 hours.
Virtual meetings and conferences paid with meeting length to be determined by published agenda.
Officer stipends as follows:

Chair = $                               month/yr;      

Vice-Chair = $                       yr;            

Clerk = $                               yr;

Treasurer = $                       yr  

seconded by                                        vote- 
Attachments: (1)
8. SCHOOL BOARD COMMITTEES, Policy 213
Description: 
Motion by
 
Seconded by
 
 
Attachments: (1)
9. BOARD COMMITTEE ASSIGNMENTS FOR 2021
Description:  Committee assignments will follow the committee structure as designated in the previous agenda item.
Committees may change per your choosing at this meeting or any time during the year.  Ad Hoc Committees may be named by the Chair for specific limited duration purposes at any time.  Our current Policy No. 213L guides us to the following compressed committee considerations.
 

Committee Structure

Motion by                                            to approve the committee assignments for 2021 as presented.
The Board reserves the right to assign/designate additional community, administrative, legal, or others to any or all committee assignments as it deems appropriate.  The Chair may assign alternates as needed. Members unable to attend may ask another Board Member to attend as an alternate as well.

Seconded by                                     vote
9.1. DELEGATE AND LIAISON ASSIGNMENTS
Description:  CRISIS MANAGEMENT TEAM: 2020 -  vacant
            2021 assignment:

FRESHWATER EDUCATION DISTRICT (FED) - 2020 - Katie Howard
           2021 assignment:

MSHSL (Minnesota State High School League) - 2020 -  Brad Goehrig
            2021 assignment:

MSBA (Minnesota School Board Association) - 2020 - Andrea Haverinen
             2021 assignment:

Sourcewell - 2020 - Julia Kicker
              2021 assignment:

WADENA COUNTY COLLABORATIVE-2020 -  Julia Kicker
               2021 assignment:
 
COMMUNITY EDUCATION REPRESENTATIVE- 2020 -  Katie Howard
               2021 assignment:

WORLD'S BEST WORK FORCE - 2020 Katie Howard and Durwin Tomperi
                2021 Assignment

PAIRING AND SHARING - 2020 Andrea Haverinen and Durwin Tomperi
                 2021 Assignment

BUILDING ADVISORY - 2020 Durwin Tomperi and vacant
                 2021 Assignment
 
NEGOTIATIONS: 2020
       Licensed - Durwin Tomperi (lead) and Katie Howard
       Paraprofessionals - Brad Goehrig (lead) and vacant
       Principals - Andrea Haverinen (lead) and Julia Kicker
                  2021 Assignment       
       Licensed -
       Paraprofessionals -
       Principals -
       
Motion by                                          to approve the delegate and liaison assignments for 2021 as presented.

Seconded by                                   vote-
10. OFFICIAL SCHOOL NEWSPAPER
Description:  Currently Review Messenger.

Motion by                                           to name the _________________________as the official 2021 Menahga Public School Dist 821 official newspaper.     

seconded by                                        vote-
11. OFFICIAL DEPOSITORIES
Description:  Motion by                                           to hereby authorize the following as 2021 official school depositories; Community First Bank of Menahga and Sebeka, the Minnesota School District Liquid Asset Fund, MN Trust, and any other United States Insured Banking Institution insured with FDIC coverage provided deposits do not exceed $250,000 at any time with the exception of the local  bank and the Liquid Asset Fund and MN Trust Fund, whereupon deposits are authorized to exceed $250,000 provided current Certificates of Collateral are on file with said institutions.       

seconded by                                      vote
12. OFFICIAL LEGAL COUNSEL
Description:  Currently working with Kennedy & Graven, Pemberton, and Pederson and Pederson. 

Motion by                                      to introduce the following resolution; WHEREAS, from time to time problems arise which require consultation with legal counsel, and WHEREAS, the School Board may not have time to meet specifically to hire legal counsel for a particular circumstance that has arisen, and therefore, a general authorization to contract legal counsel is appropriate, and WHEREAS, the School Board reserves the right to hire any legal counsel of its choice for any particular matter, now THEREFORE, BE IT RESOLVED; by the School Board of ISD No. 821, as follows: The Superintendent is hereby authorized to contract the law firms of


for consultations at the discretion of the Superintendent, School Board Chair or majority of the board.
 
Seconded by                     
 
The following voted in favor:
 
and the following voted against:
 
Above resolution was duly passed.
 
 
 
13. AUTHORIZE SUPERINTENDENT AND BUSINESS MANAGER TO PERFORM FINANCIAL TRANSACTIONS, MAKE WIRE TRANSFERS, AND INVESTMENTS ON BEHALF OF THE SCHOOL DISTRICT PER MS 471.38, SUBD.3
Description:  Motion by:                                          to approve the following; BE IT RESOLVED: That the District hereby authorizes the Superintendent and Business Manager to cause the use of Facsimile Signatures of the officers on the School District checks after proper School Board authorization approving the payments of said claims or services, to make wire transfers, and to invest school funds in qualifying investments per previous listing of designated financial institutions.

seconded by                                      vote-
14. CREDIT CARD AUTHORIZATION
Description:  Motion by                           to authorize the use of the School District credit card, which purchases must comply with all statutes and school district policies, by the following employees: Superintendent, Business Manager, Principals, Activities Director, Transportation Supervisor, Advisors and/or Coaches, and any others as is deemed necessary by the Superintendent.  Purchases must have prior approval by the School District.

Seconded by                       vote
15. AUTHORIZE THE SUPERINTENDENT TO EMPLOY DAY AND SPECIALIZED LABOR AS NEEDED
Description:  Typically used for teacher and support substitutes and occasional summer help, Community Education, and other temporary help.

Motion by                                           to authorize the superintendent to employee substitutes and others as well as occasional seasonal temporary employees as needed.

Seconded by                                       vote-
16. TITLE LEA REPRESENTATIVE
Description:  Motion by                         to name Jeannie Mayer, elementary principal, as the Title LEA representative for 2021.

Seconded by                   vote
17. RESOLUTIONS DECLARING SCHOOL BOARD VACANCIES
Description:  Board member                                  introduced the following Resolution Declaring a School Board Vacancy
WHEREAS, school board member Bob White has provided notification of his inability to serve as a member of the school board and attend meetings due to the declination of his certificate of election, effective January 4, 2021; and
WHEREAS, pursuant to Minnesota Statute 123B.09, subd. 4, a vacancy caused by a member being unable to serve on the school board and attend its meetings because of the declination of his certificate of election, may, after the school board has by resolution declared such vacancy to exist, be filled by the board at any regular or special meeting thereof for the remainder of the unexpired term, or
NOW, THEREFORE, BE IT RESOLVED by the School Board of Independent School District No. 821, State of Minnesota, as follows: Effective January
4, 2021, the School Board hereby declares that a vacancy exists on the School Board pursuant to Minnesota Statute 123B.09, subd. 4.

Resolution duly seconded by ________________________
and a vote being taken, the following voted in favor:
and the following voted against:
Resolution duly passed.

Board member                                  introduced the following Resolution Declaring a School Board Vacancy
WHEREAS, school board member Durwin Tomperi has provided notification of his inability to serve as a member of the school board and attend meetings due to acceptance of another elected office, effective January 4, 2021; and
WHEREAS, pursuant to Minnesota Statute 123B.09, subd. 4, a vacancy caused by a member being unable to serve on the school board and attend its meetings because of acceptance of another elected office, may, after the school board has by resolution declared such vacancy to exist, be filled by the board at any regular or special meeting thereof for the remainder of the unexpired term, or
NOW, THEREFORE, BE IT RESOLVED by the School Board of Independent School District No. 821, State of Minnesota, as follows: Effective January
4, 2021, the School Board hereby declares that a vacancy exists on the School Board pursuant to Minnesota Statute 123B.09, subd. 4.

Resolution duly seconded by ________________________
and a vote being taken, the following voted in favor:
and the following voted against:
Resolution duly passed.
 
18. SET INTERVIEWS FOR BOARD VACANCY APPOINTMENT CANDIDATES
Description:  Chair                                  set the following for the purpose of interviewing school board vacancy candidates:
Day
Date
Time
Location
 
19. ADJOURN
Description:  Motion by                                           to adjourn the January 5, 2021 organizational meeting at                                

Seconded by                                       vote-  
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