December 9, 2025 Study Session - PCSD Study Session and Business Meeting

Issue
- Rock Canyon, Edgemont Boundary near Univ Pkwy & 2230 N
The board will discuss if and how to move forward with this adjustment.

- Carterville Road Boundary Adjustment 
The board will discuss a timeline for this adjustment.

Policy Review, 1st Readings
Wendy Dau, Superintendent

Issue
District administration generates or revises policies from time to time as needed, whether due to state legal requirements or local identified needs. The policy committee, including select board members, helps in this process and, when ready, the policies come before the board in multiple readings, are posted on the district website for public review and finally are voted on by the board.

Background
The following policies will be discussed by the board tonight as 1st readings before being posted on the district website for public comment.

1. Policy 3115: Homeless Students
2. Policy 3120: Dual Enrollment
3. Policy 3142: Exchange Students
4. Policy 3142, Procedure 1: Exchange Students
5. Policy 3135: Re-entry into Public Schools
6. Policy 3168: Vision Screening
7. Policy 3175: Immunizations
8. Policy 5070: Contracts for Certified Employees
9. Policy 5205: Employee Physical Examinations
10. Policy 5081: No Implied Contract
11. Policy 4202: Electronic Resources

Policy Review, Second Readings
Superintendent Wendy Dau

Issue
District administration generates or revises policies from time to time as needed, whether due to state legal requirements or local identified needs. The policy committee, including select board members, helps in this process and, when ready, the board reviews the policies in multiple readings and posts on the district website for public comment before approving the policies.

Background
The following policies will be reviewed as second readings and possibly brought to the board for a vote tonight.

1. Policy 1410: Notice of Meeting

   • Policy 1410, Procedure 1: Public Hearing Notice Requirements

   • Policy 1410, Procedure 2: Public Hearing Requirements

2. Policy 1424: Community Involvement in Education

   • Policy 1424, Procedure 1: Parent Advisory Committee

   • Policy 1424, Procedure 2: Community Connections Committee

3. Policy 3305: Student Privacy Plan and Sex-Designated Facilities

4. Policy 3010: School Eligibility and Admissions Requirements

5. Policy 3118: Open Enrollment

   • Policy 3118, Procedure 1: Open Enrollment

6. Policy 3005: Kindergarten Admissions and Attendance

   • Policy 3005, Procedure 1: 

7. Policy 3650: Student Data Protection

Recommendation
District administration recommends approval of the policies. The motions to approve may also include language that specifies changes/edits occurring during the study session discussions. The following possible motion language is provided for the board.

Motion Language:

1. I move that we approve (new/updated) policy Policy name and number  [with any edits agreed to in open meetings tonight].

Consent Calendar Review and Questions
President Jennifer Partridge

Issue
The Board of Education is required to approve items in the consent agenda as part of their legal responsibility.

Background
At every board meeting, items come to the agenda that need little if any discussion or debate either because they are routine procedures or already have unanimous consent. A consent agenda (Roberts Rules of Order calls it a consent calendar) allows the board to approve all these items together without discussion or individual motions. Depending upon the organization, this can free up anywhere from a few minutes to a half hour for more substantial discussion on other critical agenda items.

The consent calendar of the Board of Education of Provo School District contains routine items and reports related to approval of minutes, appointment or termination of employees, decisions related to school choice, the monthly financial report including purchases over $50,000, and other reports requiring no formal Board action.

At times, Board members have questions related to the consent calendar.  We encourage Board members to contact staff directly prior to the meeting to explore your questions.  However, to facilitate the efficiency of the regular Board meeting, staff desires to provide time for consent agenda questions (if any) during the study session.

Staff recommends Board members fully understand the contents of the consent calendar and recommends its approval; however, no Board action is permitted in the Board study session.

Upcoming Board Calendar Items
President Jennifer Partridge

JLC Meetings
Thursday, December 11, 2025
10:00am - 1:00pm

Winter Break
December 22, 2025 - January 2, 2026
Bryce Canyon, UT

Student Advisory Council 
Wednesday, January 7, 2026
11:00am, District Office (tentative)

JLC Meeting
Thursday, January 8, 2026
3:00-5:00pm, SLC Little America

USBA Conference
Thursday, January 8-10, 2026
SLC, Little America

Study Session & Business Meeting
Tuesday, January 13, 2026
District Offices

Martin Luther King Day
Monday, January 19, 2026

USBA Public Education Celebration
Tuesday, January 20, 2026
3-6pm at the State Capitol

JLC Meeting
Friday, January 23, 2026
11:00am - 1:45pm, State Senate Building

Study Session & Business Meeting
Tuesday, January 27, 2026
District Offices

USBA Day on the Hill
Friday, January 30, 2026
9:00am - 3:00pm, SLC Capital Building

JLC Meeting
Friday, January 30, 2026
11:00am - 1:45pm, State Senate Building

Consent Calendar
President Jennifer Partridge

Issue
The Board of Education is required to approve items in the consent agenda as part of their legal responsibility.

Background
At every board meeting, items come to the agenda that need little if any discussion or debate either because they are routine procedures or already have unanimous consent. A consent agenda (Roberts Rules of Order calls it a consent calendar) allows the board to approve all these items together without discussion or individual motions. Depending upon the organization, this can free up anywhere from a few minutes to a half hour for more substantial discussion on other critical agenda items.

The consent calendar of the Board of Education of Provo School District contains routine items and reports related to approval of minutes, appointment or termination of employees, decisions related to school choice, the monthly financial report including purchases over $50,000, and other reports requiring no formal Board action.

Staff recommends Board members fully understand the contents of the consent calendar and recommends its approval.