September 8, 2025 at 5:45 PM - Facilities & Finance Committee Meeting
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1. Call To Order / Review Agenda
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2. Invitation for Public Comment (3-minute time limit)
Description:
The Board will accept public comment related to current agenda topics or other items limited to three minutes (time may not be ceded to another). Anyone wishing to speak is asked to complete the sign-up sheet provided at the meeting. The Board, typically, will listen, but not respond. When called upon, citizens are asked to come forward to the podium to provide their comments. Visit this link for complete guidelines for public participation.
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3. For Discussion
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3.A. LHS Cafeteria Project Additional Work
Speaker(s):
Dan Stanley, Mark Koopman, and Gilbane
Description:
At the August 25th meeting, I included information about our construction contingency that showed that the change approved then was within our contingency. But, we knew that more work was needed and that we would be reviewing with Gilbane and have an update at this committee meeting.
This project cost was originally estimated to be at $16,582,689, which includes a construction contingency of $648,210. All the changes we have discussed and approved thus far have been within that project cost and contingency. This is now the first time we are discussing additional costs for the project beyond the original budget. After reviewing the information with Gilbane, there appears to be up to $536K additional work. This includes various work by multiple trades, additional time for Gilbane, and additional work to bid including concrete and ceiling work. There is a spreadsheet attached that details the information, but the best focus is on the orange columns for detail. Gilbane will be at the meeting and be able to answer questions about the additional work as well as the reasons behind it. Additionally, this could likely extend the courtyard completion to February 2026. After reviewing the entire project costs, Mark Koopman and I have determined that there is approximately $194,130 in budgeted costs that will go unspent and can be used to offset this additional work, leaving closer to $342K of additional project cost - putting the project at $16,924,258 from the original $16,582,689. |
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3.B. FY25 Employee Compensation Report
Speaker(s):
Dan Stanley
Description:
This is an annual reporting requirement. It will be presented at the September board meeting, and is included at F&F committee for review. See attached memo and report.
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3.C. FY25 Site-Based Expenditure Report
Speaker(s):
Dan Stanley
Description:
Included is the FY25 Site-Based Expenditure Report. This report requires districts to allocate expenditures by school site. The report includes the numbers as well as an explanation of the differences.
Attachments:
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4. Future Agenda Items
Description:
September 29, 2025 Board Meeting:
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5. Adjournment
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