Public Meeting Agenda: June 9, 2022 at 7:00 PM - Alsea School Board Meeting

1. Call to Order

Agenda Item Type: Action Item

Action(s):

Motion Carried:

Motion was made to allow all Employees who work a 260 day calendar to be paid for the Juneteenth Holiday, everyone who works less will have the day off without pay. This motion, made by Risteen Follett and seconded by Ryan VanLeuven, Carried.

No Action(s) have been added to this Agenda Item.

2. Flag Salute

Agenda Item Type: Action Item

3. Early Items

a. Celebrate Student Success

Agenda Item Type: Action Item

4. Budget Hearing
Open Budget Hearing as per ORS 294.545 the governing body must hold a budget hearing on the date specified in the public notice to receive citizen's comments on the budget document as approved by the budget committee.

a. Public Comment
b. Close Budget Hearing

Agenda Item Type: Action Item

Attachments: (3)

5. Approval of the Agenda

Agenda Item Type: Action Item

Action(s):

Motion 1 Carried:

Motion to approve the Agenda; Seconded; All in Favor, Passed unanimously. This motion, made by Risteen Follett and seconded by Ryan VanLeuven, Carried.

Motion 2 Carried:

Approval of Board Agenda. This motion, made by Risteen Follett and seconded by Ryan VanLeuven, Carried.

No Action(s) have been added to this Agenda Item.

6. Approval of Minutes

Agenda Item Type: Action Item

Action(s):

Motion Carried:

Motion to approve the Minutes for May 12, 2022; Seconded; All in Favor, Passed unanimously. This motion, made by Deb Lindberg and seconded by Risteen Follett, Carried.

No Action(s) have been added to this Agenda Item.

Attachments: (1)

2022 05 12 Regular School Board Meeting Minutes

7. Patron Comments:
Visitors wishing to address the board, please fill out a blue card, give it to the board
secretary. You will be allowed 3 minutes to speak in person. All comments must be made in person.

Agenda Item Type: Action Item

8. District Reports and Information

Comments from the Superintendent
1. Presenter: Sean Gallagher
2. School Safety
3. Menstrual Dignity Act

b. District Reports

a. Eric Clendenin - MS/HS Administrator

a. Graduation Report

b. Tim Pearson – Elementary Dean of Students

c. Tim France – Online Administrator

d. Cheryl Doe – SPED Administrator

e. Carman Martin/Rich DuBord – Transportation Management.

f. Keenan Elbers - Maintenance Supervisor
g. Joy Jordan – Athletic Director
h. David Fricke - SPED

c. Bond Project Update

Presenter: Scott Marshall – Architect
Sean Gallagher – Superintendent

d. Financial Report – Nancy Hall

Agenda Item Type: Action Item

Attachments: (10)

9. Consent Agenda

Approve Minutes, May 12, 2022
Approve Bills, May, June

Agenda Item Type: Action Item

Action(s):

Motion Carried:

Motion to accept the minutes for May 12, 2022 and to pay the bills for May and June as presented; Seconded: All in Favor, Passed Unanimously. This motion, made by Robert Webb and seconded by Deb Lindberg, Carried.

No Action(s) have been added to this Agenda Item.

Attachments: (2)

10. Action Items:

a. Budget Adoption 2022-2023

a. Resolution Adopting the Budget
b. Resolution Making Appropriations
c. Resolution Imposing the Tax
d. Resolution Categorizing the Tax

b. Supplemental Budget

c. Approval of contract for DeSalvo
d. Plan of Action for 2021 Annual Filing
e. Bus Disposal and Removal from Property
f. Exterior Programmable Door Locks Purchase
g. Paradigm Learning Systems Contract Renewal
h. Kingfisher Project
i. WLA Transportation Contract Approval
j. Juneteenth Holiday
k. School Board Training Retreat
L. Bus Salary Adjustment
m. Vacation and Holiday
n. Seismic Grant
o. Summer Academic Grant
p. Business Manager Services Recommendation

Agenda Item Type: Action Item

Action(s):

Motion 1 Carried:

Motion was made to accept the Budget Adoption for 2022-2023, and to accept: a. Resolution Adopting the Budget b. Resolution Making Appropriations c. Resolution Imposing the Tax d. Resolution Categorizing the Tax. This motion, made by Deb Lindberg and seconded by Ryan VanLeuven, Carried.

Motion 2 Carried:

Motion to approve the DeSalvo contract for the 2022-2023 school year. This motion, made by Risteen Follett and seconded by Deb Lindberg, Carried.

Motion 3 Carried:

Motion was made accept the Plan of Action for the 2022-2023 school year. This motion, made by Risteen Follett and seconded by Ryan VanLeuven, Carried.

Motion 4 Carried:

Motion was made to allow the Bus Disposal and Removal from School Property using DEQ Standards. This motion, made by Risteen Follett and seconded by Ryan VanLeuven, Carried.

Motion 5 Carried:

was made to purchase Exterior Programmable Door Locks. This motion, made by Deb Lindberg and seconded by Robert Webb, Carried.

Motion 6 Carried:

Motion was made to Table the Paradigm Learning Systems Contract Renewal until corrections were made to contract. This motion, made by Ryan VanLeuven and seconded by Deb Lindberg, Carried.

Motion 7 Carried:

Motion was made to table until more information was obtained concerning status of the Kingfisher Project. This motion, made by Risteen Follett and seconded by Deb Lindberg, Carried.

Motion 8 Carried:

Motion was made to approve the WLA Transportation Contract with names change in the document from Marc Thielman to Sean Gallagher. This motion, made by Ryan VanLeuven and seconded by Robert Webb, Carried.

Motion 9 Carried:

Motion was made to have the School Board Retreat on July 19th and 20th for 4 hours each day starting at 5:00pm. This motion, made by Risteen Follett and seconded by Ryan VanLeuven, Carried.

Motion 10 Carried:

Motion was made to make adjustments to the Bus Salaries. Type ten drivers should not make the same as drivers who have their CDL. New Salary table was created. This motion, made by Risteen Follett and seconded by Deb Lindberg, Carried.

Motion 11 Carried:

Motion was made to delete the Vacation and Holiday. This motion, made by Deb Lindberg and seconded by Risteen Follett, Carried.

Motion 12 Carried:

Motion was made to accept the Business Manager Services Recommendation, until we can find a permanent Business Manager. This motion, made by Risteen Follett and seconded by Ryan VanLeuven, Carried.

Motion 13 Carried:

Motion was made to approve the Supplemental Budget in the amount of $474,000. This motion, made by Risteen Follett and seconded by Deb Lindberg, Carried.

No Action(s) have been added to this Agenda Item.

Attachments: (17)

11. Board Business:

a. School Board Training Retreat

Agenda Item Type: Action Item

Action(s):

Motion Carried:

Motion was made to accept the Summer Academic Grant for the High School for 2022. This motion, made by Deb Lindberg and seconded by Risteen Follett, Carried.

No Action(s) have been added to this Agenda Item.

Attachments: (1)

School Board Training Retreat

12. Personnel Consent Agenda:

Resignation - Jackie Hendrix - HS Secretary, Alsea Brick and Mortar
Resignation - Suzette Vogler - Kitchen Staff, Alsea Brick and Mortar
New Hire - Bart Rothenberger - Vice Principal/ Athletic Director, Alsea Brick and Mortar
New Hire - Michelle Morimoto- Speech Language Pathologist (SLP), Alsea Brick and Mortar, 50% and 50% LaHO.
New Hire - Heather Shunk - Vice Principal, LaHO, District Special Programs Administrator.

Agenda Item Type: Action Item

Action(s):

Motion Carried:

Motion was made to accept the Consent Agenda, Resignation - Jackie Hendrix - HS Secretary, Alsea Brick and Mortar Resignation - Suzette Vogler - Kitchen Staff, Alsea Brick and Mortar New Hire - Bart Rothenberger - Vice Principal/ Athletic Director, Alsea Brick and Mortar New Hire - Michelle Morimoto- Speech Language Pathologist (SLP), Alsea Brick and Mortar, 50% and 50% LaHO. New Hire - Heather Shunk - Vice Principal, LaHO, District Special Programs Administrator. This motion, made by Risteen Follett and seconded by Robert Webb, Carried.

No Action(s) have been added to this Agenda Item.

Attachments: (4)

13. Key Dates and Calendar Updates:

Important Dates:

J-Term is Monday, June 6 to Thursday, June 16.
Graduation is Friday, June 10 at 7pm Football Field/Grandstands.
8th Grade Promotion, June 15 at 6:00pm
Staff BBQ, June 17 at 12:30

Agenda Item Type: Action Item

14. Next Meeting Date: July 14, 2022 – Regular Board Meeting

Adjournment:

Agenda Item Type: Action Item

15. Executive Session:
To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed. (ORS 192.660(2)(h))

Agenda Item Type: Action Item

June 9, 2022 at 7:00 PM - Alsea School Board Meeting

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