February 6, 2025 at 5:30 PM - Business and Support Services Committee Meeting

1. Discussion and presentation to ratify the monthly disbursements for December 2024 at the regular meeting of the Board of Trustees.

2. Discussion and presentation to approve monthly reports and/or other updates/reports:

• Unaudited Financial Statements
• Donations Report
• Tax Collection Report

• 3A. BA #2425-32 Discussion and presentation to review the 2018 EDA Bond Series Fund (692) budget amendment in the amount of $1,700,000 to allocate interest earnings for the purchase of furniture for the Dr. Joaquin G. Cigarroa Middle School construction project.
• 3B. BA #2425-33 Discussion and presentation to review the 2022 EDA Bond Series Fund (693) budget amendment in the amount of $2,919,407 to allocate interest earnings for the purchase of  technology equipment and services for the Dr. Joaquin G. Cigarroa Middle School construction project.

4. Discussion and presentation to approve the recommendation or selection for the following bids, proposals, or qualifications. Purchases shall be made from appropriations in the adopted/amended budget.

• 4A. Renewal of RFP 23-001: Property and Casualty Insurance.  Estimated expenditures of $1,502,288.
• 4B. Renewal of RFP 23-003: Casualty Insurance.  Estimated expenditures of $367,353.
• 4C. Renewal of RFP 23-004: Certified Deaf Interpreter Services.  Estimated expenditures of $300,000.
• 4D. Renewal of RFP 24-004: Office Supplies.  Estimated expenditures of $800,000
• 4E. Renewal of RFP 24-003: Preparation for the TExES Exams.  Estimated expenditures of $50,000.
• 4F. Renewal of RFP 22-029: Vehicle Maintenance, Repairs, Tires and Related Services.  Estimated expenditures of $550,000.
• 4G. Renewal of RFP 22-015: Police & Security Officer Uniforms, Tactical Gear Specialized Equipment & Related Items.  Estimated expenditures of $350,000.
• 4H. Multiple Purchasing Cooperatives: Building and Grounds Maintenance, Repair and Operations Supplies, Accessories, Equipment and Related Services.  Estimated expenditures of $350,000.
• 4I. Multiple Purchasing Cooperatives: Software and Licenses.  Estimated expenditures of $2,000,000.
• 4J. RFP 24-030: E-Rate Category 1 Network Equipment.  Estimated expenditures of $1,283,747.
• 4K. RFP 24-031: E-Rate Category 1 Fiber Services.  Estimated expenditures of $2,030,400
• 4L. RFP 24-032: E-Rate Category 2 Network Equipment, UPS and Basic Maintenance of Internal Connections.  Estimated expenditures of $11,291,915.
• 4M. RFP 24-033: E-Rate Category 2 Cabling.  Estimated expenditures of $3,812,444.

5. Tax Refund(s)

9. Discussion and presentation on the Fine Arts Department, including:

• Lamar M.S. Band TMEA Performance
• All Region Middle School Band Results
• TDEA Spring Assessment
• High School One Act Play Contests
• 2025 Marching Band Fall Production Updates
• Cheer/Dance Guideline Updates
• Cheer/Dance Competitions

10. Discussion and presentation on the Athletics Department, including:

• Number of Student-Athletes in Golf
• Number of Student-Athletes by Sport
• Pilot GoFan Payments at Concession Stands
• Middle Schools to Attend University Visits
• La Estrella Del Deporte (Student-Athlete of the Month)

17. Communication and Updates

18. Adjournment