Public Meeting Agenda: February 8, 2024 at 5:30 PM - Business and Support Services Committee Meeting

1. Discussion and presentation to ratify the monthly disbursements for December 2023 at the regular meeting of the Board of Trustees.

Speaker(s): Dr. Sylvia G. Rios, Superintendent of Schools

Attachments: (1)

Disbursement - 12.23

2. Discussion and presentation to approve monthly reports and/or other updates/reports:

Unaudited Financial Statements
Donations Report
Tax Collection Report

Speaker(s): Dr. Sylvia G. Rios, Superintendent of Schools

Attachments: (4)

3. Discussion and presentation on the following budget amendments.

3A. BA #2324-24 Discussion and presentation to review the General Operating Fund (199) budget amendment in the amount of $10,610 as a result of transfers between functional expenditure categories.
3B. BA #2324-25 Discussion and presentation to review the General Operating Fund (199) budget amendment in the amount of $37,326 for the reclassification of residual Winter Storm URI funds from the Multi-Site Area Enclosure Project in the amount of $14,340 and from the replacement of a pick-up truck for Fixed Assets in the amount of $22,986 to purchase of a forklift for Division of Operations in the amount of $17,476 and to purchase of a school passenger bus for the Transportation Department in the amount of $19,850. Budget amendment is contingent on approval of agenda item #9.
3C. BA #2324-26 Discussion and presentation to review the General Operating Fund (199) budget amendment in the amount of $31,675 for the reclassification of residual Capital Improvement Plan (CIP) funds from pigeon spikes for the Transportation Department in the amount of $13,675 and from the purchase of a LED school marquee for Ligarde Elementary in the amount of $18,000 to the purchase of a second passenger bus for the Transportation Department in the amount of $31,675. Budget amendment is contingent on approval of agenda item #8.
3D. BA #2324-27 Discussion and presentation to review the Food Service Fund (101) budget amendment in the amount of $86,402 to appropriate additional revenues and expenditures for the Supply Chain Assistance (SCA) (2023) – 2nd Payment. Budget amendment is contingent on approval of mid-year review.

Speaker(s): Dr. Sylvia G. Rios, Superintendent of Schools

Attachments: (4)

4. Discussion and presentation to review the recommendation or selection for the following bids, proposals, or qualifications. Purchases shall be made from appropriations in the adopted/amended budget.

4A. Renewal of RFP #23-004: Certified Deaf Interpreter Services. Estimated expenditures of $350,000.
4B. Renewal of RFP #23-001: Property and Casualty Insurance. Estimated expenditures of $1,545,564.
4C. Renewal of RFP #23-003: Casualty Insurance. Estimated expenditures of $325,906.
4D. Renewal of RFP #23-006: HVAC Equipment, Products, Supplies, Accessories and Related Services. Estimated expenditures of $1,000,000.
4E. Renewal of RFP #22-015: Police & Security Officer Uniforms, Tactical Gear, Specialized Equipment & Related Items. Estimated expenditures of $53,000.
4F. Renewal of RFP #23-010: District-wide Painting Services. Estimated expenditures of $250,000.
4G. BuyBoard Co-op Contract #661-22 and TIPS #230105: Safety Technology Equipment, Products, Services and Software. Estimated expenditures of $90,000.
4H. RFP #24-003: Preparation for TExES Exams. Estimated expenditures of $75,000.
4I. Multiple Cooperative Contracts: Food Service Equipment, Supplies and Appliances. Estimated expenditures of $350,000.
4J. Multiple Cooperative Contracts: Vehicles. Estimated expenditures of $877,370.
4K. BuyBoard Co-op Contract #649-21: Geneon Parts and Supplies. Estimated expenditures of $91,906.
4L. RFCSP #2024-001: Laredo ISD Fixed Assets Facility Parking Lot Improvements. Estimated expenditures of $87,811.
4M. Multiple Purchasing Cooperatives: Building and Grounds Maintenance, Repair and Operations Supplies, Accessories, Equipment and Related Services. Estimated expenditures of $500,000.
4N. Multiple Purchasing Cooperatives: Athletic Equipment, Supplies, Apparel, Services and Software. Estimated expenditures of $700,000.
4O. Multiple Purchasing Cooperatives: Nursing and Athletic Training Medical Equipment, Supplies and Services. Estimated expenditures of $100,000.
4P. BuyBoard Co-op Contract #661-22, #654-21 and TIPS #230105: PA System, Technology Equipment, Services and Software. Estimated expenditures of $450,000.
4Q. BuyBoard Co-op Contract #698-23: Rifle Resistant Body Armor, Supplies and Accessories. Estimated expenditures of $145,000.
4R. BuyBoard Co-op Contract #657-21: Water Heater, Boiler and Mechanical Services and Repairs. Estimated expenditures of $240,000.
4S. Procurement Method Selection for the Moreno Aquatic Center Pool Replastering Project

Speaker(s): Dr. Sylvia G. Rios, Superintendent of Schools

Attachments: (1)

Procurement items_February Meeting FINAL 1

5. Tax Refund(s)

5A. Discussion and presentation on a refund request in the total amount of $1,254.37 for property tax account number 670-02406-140 for tax year 2023 by taxpayer, SouthTex Fabrication & Construction LLC.

Speaker(s): Dr. Sylvia G. Rios, Superintendent of Schools

Attachments: (1)

01a_67002406140BackUpDocs

6. Discussion and presentation on the Investment Report for the second quarter ended December 31, 2023.

Speaker(s): Dr. Sylvia G. Rios, Superintendent of Schools

Attachments: (2)

7. Discussion and presentation on the reclassification of CIP Funds from district rental suburban in the amount of $40,000, from pigeon structure project in the amount of $13,675, from Ligarde marquee project in the amount of $18,000, and from Division of Operations pick-up in the amount of $120,000 to purchase (2) work vans in the amount of $79,476.00, to purchase (1) forklift in the amount of $40,524.00 and to purchase (1) school passenger bus in the amount of $71,675.00.

Speaker(s): Dr. Sylvia G. Rios, Superintendent of Schools

Attachments: (1)

CIP Reclassification (1)BS

8. Discussion and presentation on the reclassification of Winter Storm URI Funds from Fixed Assets pick-up truck in the amount of $22,986, from Multi-Site Area Enclosure project in the amount of $14,340 to complete purchase of (1) forklift in the amount of $17,476.00 and complete purchase of (1) school passenger bus in the amount of $19,850.00.

Speaker(s): Dr. Sylvia G. Rios, Superintendent of Schools

Attachments: (1)

URI Reclassification (1)BS

9. Discussion and presentation on the status of the construction project(s) at Cigarroa High School, the cost to complete, and options available to fund completion of the construction project(s).

Speaker(s): Mr. Juan J. Ramirez, Jr., Board President

10. Discussion and presentation on the Teacher Incentive Allotment Program.

Speaker(s): Mr. Juan J. Ramirez, Jr., Board President

11. Discussion and presentation on the Migrant Program, including:

Student enrollment
Services provided

Speaker(s): Mr. Juan J. Ramirez, Jr., Board President

Attachments: (1)

Federal Programs Presentation BSS February 2024

12. Discussion and presentation on protocols for reporting bullying incidents.

Speaker(s): Mr. Juan J. Ramirez, Jr., Board President

Attachments: (1)

Committee Meeting 2.8.2024 Bullying

13. Communication and Updates

Speaker(s): Dr. Sylvia G. Rios, Superintendent of Schools

14. Adjournment

Speaker(s): Chairperson

February 8, 2024 at 5:30 PM - Business and Support Services Committee Meeting

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