January 11, 2024 at 5:30 PM - Business and Support Services Committee Meeting

1.  Discussion and presentation to ratify the monthly disbursements for November 2023 at the regular meeting of the Board of Trustees.

2.  Discussion and presentation to approve monthly reports and/or other updates/reports:

• Unaudited Financial Statements
• Donations Report
• Tax Collection Report

• 3A. BA #2324-21 Discussion and presentation to review the General Operating Fund (199) budget amendment in the amount of $3,861 as a result of transfers between functional expenditure categories.
• 3B. BA #2324-22 Discussion and presentation to review the General Operating Fund (199) budget amendment in the amount of $69,500 for the reclassification of Winter Storm URI funds from the Multi-Site Area Enclosure Project for plumbing services at Katherine F. Tarver Elementary School in the amount of $49,500 and for painting services at Christopher M. Macdonell Elementary School and Santa Maria Elementary School in the amount of $20,000. Budget amendment is contingent on approval of agenda item #7.

• 4A. Renewal of RFP #21-040: Instructional/Educational Consultant Services and Supplies. Estimated expenditures of $100,000.
• 4B. Renewal of RFP #22-029: Vehicle Maintenance, Repairs, Tires and Related Services. Estimated expenditures of $700,000.
• 4C. Renewal of RFQ #2022-002: Professional Architectural Services.
• 4D. Renewal of RFQ #2021-003: Professional Structural Engineering Services. 
• 4E. Renewal of RFQ #2021-004: Professional Mechanical, Electrical, Plumbing and Fire Protection Engineering Services.
• 4F. Renewal of RFP #21-036: Mariachi Instruments, Supplies and Accessories. Estimated expenditures of $50,000.
• 4G. Renewal of RFP #19-031: Manage Print Services and Consumables. Estimated expenditures of $585,000.
• 4H. Procurement Method for District-wide fence upgrades.
• 4I. RFQ #2023-006: Roofing Consultant/Professional Architectural Services.
• 4J. Multiple Cooperative Contracts: Software and Licenses. Estimated expenditures of $1,500,000.
• 4K. Multiple Cooperative Contracts: Office, Library, Instructional and Cafeteria Furniture.  Estimated expenditures of $1,200,000.

5. Tax Refund(s)

5A. Discussion and presentation on a refund request in the total amount of $783.46 for property tax account number 555-01599-030 for tax year 2023 by taxpayer, Corelogic, Inc.

5B. Discussion and presentation on a refund request in the total amount of $703.38 for property tax account number 221-01046-030 for tax year 2023 by taxpayer, Noemi Urbina Sanchez.

5C. Discussion and presentation on a refund request in the total amount of $617.37 for property tax account number 666-02134-080 for tax year 2023 by taxpayer, Margarita Lopez.

5D. Discussion and presentation on a refund request in the total amount of $703.58 for property tax account number 439-00779-110 for tax year 2023 by taxpayer, Robert J Bird.

5E. Discussion and presentation on a refund request in the total amount of $623.04 for property tax account number 553-01494-010 for tax year 2023 by taxpayer, Hermelinda Jimenez.

5F.  Discussion and presentation on a refund request in the total amount of $1,472.42 for property tax account number 554-01513-070 for tax year 2023 by taxpayer, Graciela C Gamez.

5G. Discussion and presentation on a refund request in the total amount of $907.33 for property tax account number 554-01542-120 for tax year 2023 by taxpayer, Vicenta Hernandez.

5H. Discussion and presentation on a refund request in the total amount of $799.00 for property tax account number 664-02023-051 for tax year 2023 by taxpayer, Ana Gonzalez.

5I.  Discussion and presentation on a refund request in the total amount of $723.93 for property tax account number 551-01398-090 for tax year 2023 by taxpayer, Claudia Sandoval.

5J.  Discussion and presentation on a refund request in the total amount of $725.82 for property tax account number 221-01009-060 for tax year 2023 by taxpayer, Francisco J Lara.

5K.  Discussion and presentation on a refund request in the total amount of $803.10 for property tax account number 332-00440-120B for tax year 2023 by taxpayer, Irasema Delgadillo.

5L. Discussion and presentation on a refund request in the total amount of $555.00 for property tax account number 551-01363-100 for tax year 2023 by taxpayer, Mario A Leija.

5M.  Discussion and presentation on a refund request in the total amount of $713.06 for property tax account number 554-01502-021 for tax year 2023 by taxpayer, Carlota Rodriguez.

5N.  Discussion and presentation on a refund request in the total amount of $707.77 for property tax account number 552-01445-060 for tax year 2023 by taxpayer, Magali Cisneros.

5O.  Discussion and presentation on a refund request in the total amount of $1,203.60 for property tax account number 551-01357-120 for tax year 2023 by taxpayer, Carlos Lopez.

5P.  Discussion and presentation on a refund request in the total amount of $604.44 for property tax account number 553-01453-010 for tax year 2023 by taxpayer, Juan Manuel Meza.

5Q.  Discussion and presentation on a refund request in the total amount of $572.80 for property tax account number 660-01805-030 for tax year 2023 by taxpayer, Ignacio J Sanchez.

5R. Discussion and presentation on a refund request in the total amount of $737.79 for property tax account number 447-01154-030 for tax year 2023 by taxpayer, Patricia N Garcia.

5S.  Discussion and presentation on a refund request in the total amount of $590.88 for property tax account number 222-01095-050 for tax year 2023 by taxpayer, Erasmo Garza.

5T.  Discussion and presentation on a refund request in the total amount of $688.03 for property tax account number 662-01926-010 for tax year 2023 by taxpayer, Juana L Martinez.

5U.  Discussion and presentation on a refund request in the total amount of $739.21 for property tax account number 216-00790-240 for tax year 2023 by taxpayer, Veronica Vallejo.

6.  Discussion and presentation on the election of Mr. Ricardo Garza to the Webb County Appraisal District Board of Directors effective January 1, 2024 to December 31, 2025.    

7.  Discussion and presentation on the reclassification of URI Funds from the Multi-Site Area Enclosure Project in the total amount of $69,500.00 to fund painting services in the amount of $10,000.00 at Christopher M. Macdonell Elementary School, for painting services in the amount of $10,000.00 at Santa Maria Elementary School, and for plumbing services in the amount of $49,500.00 at Katherine F. Tarver Elementary School.

8.  Discussion and presentation on the Texas A&M Urban and Community Forestry (U&CF) Grant Program.

9.  Communication and Updates

10.  Adjournment