April 6, 2023 at 5:30 PM - Business and Support Services Committee Meeting

1.  Discussion and presentation to ratify the monthly disbursements for February 2023 at the regular meeting of the Board of Trustees.

2.  Discussion and presentation to review monthly reports and/or other updates/reports:

• Unaudited Financial Statements
• Donations Report
• Tax Collection Report

3.  Discussion and presentation on the following budget amendments:

• 3A. BA #2223-47 Discussion and presentation to review the General Operating Fund (199) budget amendment in the amount of $267,045 as a result of transfers between functional expenditure categories.
• 3B. BA #2223-48 Discussion and presentation to review the 2018 EDA Bond Series Fund (692) and the 2022 EDA Bond Series Fund (693) budget amendment in the amount of $421,398 to allocate interest earnings for cabling costs for the Dr. Joaquin G. Cigarroa Middle School construction project.
• 3C. BA #2223-49 Discussion and presentation to review the Capital Projects Fund (616) budget amendment in the amount of $7,300 to allocate interest earnings for surveying and appraisals fees for the purchase of the Stone Ave right way between Rosario Street and Market Street. 
• 3D. BA #2223-50 Discussion and presentation to review the General Operating Fund (199) budget amendment in the amount of $527,412 to appropriate revenues and expenditures for the Teacher Incentive Allotment.
• 3E. BA #2223-51 Discussion and presentation to review the General Operating Fund (199) budget amendment in the amount of $9,354 as a result of transfers between functional expenditure categories from the Board of Trustees discretionary funds.

• 4A. Renewal of RFP #22-002: Professional Development for Instructional Leadership. Estimated expenditures of $200,000. 
• 4B. Renewal of RFP #21-004: General Merchandise and Groceries. Estimated expenditures of $160,000.
• 4C. Renewal of RFP #22-001: Event Management Services. Estimated expenditures of $52,425.
• 4D. Region One ESC Interlocal Agreement: Staff & Student Development & Related Services. Estimated expenditures of $250,000.
• 4E. GSA Contract #GS-V797D-40285 Special Education Changing Tables and Other Equipment.  Estimated Expenditures of $50,000.
• 4F. TIPS Co-op Contract #200203: Metal Detectors. Estimated expenditures of $60,665.
• 4G. RFP #23-016: Overhead Doors and Related Services. Estimated expenditures of $69,953.
• 4H. Procurement Method of Request for Competitive Sealed Proposal (RFCSP) for Project 1 - Adult Male/Female Restrooms and Clarence C. Milton Elementary and Project 2 - Canopy Project at Louis J. Christen Middle School and Memorial Middle School.  
• 4I. RFQ #2022-001:  Professional Geotechnical and Materials Engineering and Testing Consultant Services - Chamber of Commerce Building. 
• 4J. RFQ #2021-003: Professional Structural Engineering Services - Canopy Project at Louis J. Christen Middle School and Memorial Middle School.
• 4K. RFQ #2022-002: Professional Architectural Services - Adult Male/Female Restrooms at Clarence C. Milton Elementary School.
• 4L. RFQ #2022-001: Professional Geotechnical and Materials Engineering and Testing Consultant Services - Fixed Assets Expansion Project. 
• 4M. RFP #23-009 General Repair Contractors for Remodeling, Maintenance & Special Projects.  Estimated expenditures of $500,000
• 4N. Interlocal Agreement (Multiple Cooperative Contracts) Elevator Equipment, Service, Repair, Accessories, Supplies and Related Services. Estimated expenditures of $115,000.
• 4O. Interlocal Agreement (Multiple Cooperative Contracts) HVAC Installation of Equipment Service, Equipment, Repair, Accessories, Supplies and Related Services. Estimated expenditures of $450,000. 
• 4P. RFP #23-005 Bulk Fuel and Fuel Related Products and Services.  Estimated expenditures of $700,000.
• 4Q. Interlocal Agreement (Multiple Cooperative Contracts) Promotional and Recognition Items.  Estimated expenditures of $185,000.
• 4R. GSA Contract #GS-03F-0503M Equipment, Voice and Data Services.  Estimated expenditures of $188,000.
• 4S. Interlocal Agreement (Multiple Cooperative Contracts) Robotics and STEM Supplies.  Estimated expenditures of $185,000
• 4T. Interlocal Agreement between Region One ESC School System Cooperative and Laredo Independent School District.  Estimated expenditures of $21,441.71, based on District ADA.  

Tax Refund(s)

6.  Discussion and presentation on the Memorandum of Understanding between Laredo ISD and Laredo Webb County Sheriff's Office.

7.  Discussion and presentation on proposed amendments to the 2022-2023 Capital Improvement Plan (CIP).

8.  Discussion and presentation on the preliminary design for the following projects:

• Cigarroa High School Phase 2
• Tax Office/Clinic Facility

9. Discussion and presentation for the final completion and the release of retainage in the amount of $57,224.03 to Hellas Construction, Inc. for Shirley Field Synthetic Turf and Track project.  

10.  Discussion and presentation on the second partial release of retainage in the amount of $162,158.85 to Leyendecker Construction of Texas, Inc - LISD Performing Arts Complex project.

11.  Discussion and presentation on the second partial release of retainage in the amount of $239,881.46 to Leyendecker Construction of Texas Inc - LISD Administration Building Project.

12.  Discussion and presentation to consider contracting security services for the remainder of the 2022-2023 school year.

14. Communication and Updates

15. Adjournment