January 9, 2024 at 6:00 PM - School Board Organizational Meeting
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1. Call to Order and Roll Call
Speaker(s):
Jackie Mosqueda-Jones, Acting Board Chair
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2. Pledge of Allegiance
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3. Acceptance of Agenda
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4. Election of Officers (Process: 1) Names placed into nomination; 2) Opportunity for nominee or nominator to make a statement; 3) Roll call vote)
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4.A. Chair
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4.B. Vice-Chair
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4.C. Clerk
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4.D. Treasurer
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5. Establish Compensation of School Board Members for 2024: In January 2023, the board approved compensation for the School Board Chair at $1,350 per month and $1,250 per month for all other members. The monthly compensation rates are inclusive of a $50 monthly reimbursement for in-district mileage and other incidental expenses.
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6. Consent Agenda
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6.A. Designation of Official Newspaper: Adams Publishing Group - Plymouth Sun Sailor, Brooklyn Park Sun Post and Osseo/Maple Grove Press.
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6.B. Authorizing the use of school district website as an alternative means of dissemination of solicitation of bids, requests for information and requests for proposals as permitted by Minnesota Statute 331A.03.
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6.C. Designation of Official Cash Depositories for District Funds: Minnesota School District Liquid Asset Fund (US Bank) and MN Trust (Associated Bank).
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6.D. Designation of Investment Brokers for District Investments: Wells Fargo Investment Services, Inc.; RBC Capital Markets, LLC; Morgan Stanley Smith Barney; US Bank Minneapolis; and Minnesota School District Liquid Asset Fund Plus and PMA Financial Network, Inc./Associated Bank.
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6.E. Authorization of Procedures for the Investment of Excess Cash: The director of business services, or designee, is hereby vested with the authority and responsibility for conducting the investment of excess funds, the director of business services is hereby authorized to sign the following investment documents as deputy treasurer: Collateral Assignment forms and Collateral Release forms.
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6.F. Authorization of Payments for Goods and Services in Advance of Board Approval: Consistent with Minn. Stat. §§ 123B.02, 123B.02, 123B.11, 471.38, and 471.425, the director of business services, or designer is hereby vested with the authority and responsibility to make payments in advance of board approval.
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6.F.I. Payment of Expense Claims Against the School District
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6.F.II. Payment of Imprest Net Payroll Bank Account Items and Investment Purchases
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6.F.III. Electronic Funds Transfer Payments. The director of business services, or designer, shall follow these policy controls: |
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6.F.III.a. The disbursing bank shall keep on file a certified copy of this authorization, which allows electronic funds transfer.
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6.F.III.b. The initiator shall document the request and obtain approval from the director of business services, or designee, before making the transfer.
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6.F.III.c. The initiator of the electronic transfer shall be identified for each transaction.
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6.F.III.d. A written confirmation of the transaction shall be made no later than one business day after the transaction and shall be used to support the transaction. All of the advance payments made by the above authorization require that a detailed listing of the payments be submitted to the School Board for ratification at its next regularly scheduled meeting for such financial matters.
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6.G. Authorization of Use of Facsimile Signatures and a Surety Bond - BE IT RESOLVED by the School Board of Independent School District No. 279 as follows:
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6.G.I. Pursuant to Minn. Stat. § 47.41, the school board and the chairperson, clerk and treasurer thereof hereby authorize the school district depository banks to honor checks, drafts, warrants, warrant-checks and other orders on public funds bearing facsimile signatures of any of said officers and to charge the same to the account upon which drawn as fully as though those instruments bore the manually written signatures of any of said officers.
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6.G.II. Pursuant to Minn. Stat. § 47.42, the school board of said district approves the use of such facsimile signatures and hereby determines to insure the school district with an insurance company authorized to do business within the state in the amount of up to $500,000 blanket employee faithful performance bond forgery insurance against the loss of any public funds which may be withdrawn upon unauthorized use of such facsimile signatures and an officer of said school district shall not be personally liable for loss resulting from the use of any facsimile signature unless said loss occurs by reason of that officer's wrongful act. |
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6.G.III. The clerk is hereby authorized and directed to furnish the school district depositories with copies of this resolution, and the school district officers and said depositories are hereby authorized and directed to make the necessary arrangements for the use of facsimile signatures hereafter.
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6.G.IV. Pursuant to Minn. Stat. 123B.02 covering general powers, the school board authorizes the superintendent of schools and the superintendent's secretary to utilize facsimile signature stamps covering the chairperson and the clerk signatures. The facsimile signature stamps covering the chairperson and the clerk are hereby authorized and may be utilized only for personnel employment contracts and district forms for change in personnel employment status, whenever there is not an actual handwritten signature required by Minnesota statute.
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6.H. Authorization for administration to execute contracts approved by the Board, per administrative procedure.
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6.I. Micro-purchasing threshold for federal grants is $25,000, which is consistent with Minnesota state law.
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6.J. Appointment of Malloy, Montague, Karnowski, Radosevich & Co., P.A., to perform the annual financial audit for the year ending June 30, 2024.
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6.K. Authorization for administration to execute school district grant applications.
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6.L. Authorization for the Administrative Assistant to the Superintendent and School Board to execute duties of clerk of the district.
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7. School Board Committee and Joint Board Representatives for 2024
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8. Informational Items
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8.A. School Board Operating Protocols: Resolution Protocol and Agenda Setting Protocol
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8.B. January 9, 2024 School Board Work Session
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9. Adjournment
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