June 24, 2024 at 7:00 PM - Meeting Agenda
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CALL TO ORDER
Description:
Tom Buffett, Katie Cavanaugh, Shulawn Doxie, Mary Gebara, Melanie Lynn, Andrew Phelps and Jayme Taylor
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WELCOME AND MEETING FORMAT (2 Min)
Description:
Welcome to this regular meeting of the Okemos Board of Education held in public for the purpose of conducting the business of the school board.
There are two opportunities for public comment: Citizens who wish to address agenda or non-agenda items will have an opportunity at the beginning of the meeting, as well as near the end of the meeting. In-person individuals who wish to address the board must complete a blue form, located with the agendas near the room entrance, and present it to the board’s secretary prior to the start of the agenda item. Virtual participants must submit their name and address in a message through the chat box located in Zoom’s meeting controls prior to the start of the agenda item. At the appropriate point in the agenda, the board president will call upon individuals who have submitted a blue card or chat message and that individual’s microphone will be un-muted for their comments. |
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DISCUSSION MOVED FORWARD: Student-Parent Handbooks
Description:
Building Administrators will present the proposed changes to the elementary, Kinawa, Chippewa Middle School, and Okemos High School student-parent handbooks.
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DISCUSSION MOVED FORWARD: Underground Storage Tank Removal
Description:
The board will review a bid recommendation to remove underground storage tanks at the transportation facilities.
Attachments:
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Adequate Information to Proceed
Description:
Board policy 8344.1 Adequate Information to Proceed indicates that it is the policy of the board not to take action on an item the first time it is brought to the attention of the board at a public meeting.
Recommended Motion(s):
That the board waive policy 8344.1 requirements and take action on whether to award the underground storage tank removal project.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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PRESENTATION: Bond Update
Description:
Representatives from TowerPinkster, Christman, and Veridus Group will provide an update on the 20222 Bond Program including summer bond work, timelines, and forecast future bid packages that are underway.
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PRESENTATION: Interventions and SEL Data
Description:
Assistant Superintendent Stacy Bailey will present information regarding interventions implemented throughout the district, as well as SEL data.
Attachments:
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CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding items of interest that that may or may not be part of the evening’s agenda. Citizens are required to limit comments to three minutes, except when this requirement is waived by the board president during the meeting. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment and input; however, the board meeting format is designed to facilitate the evening’s agenda and, therefore, restricts board members from engaging in conversation with speakers or immediately responding to questions. Questions and concerns may be addressed by the board later in the agenda and may be assigned for follow-up by the board or superintendent at a later date.
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SUPERINTENDENT REPORTS/REQUESTS (10 Min)
Description:
The superintendent will highlight events and issues of interest and take questions from the board.
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BOARD REPORTS/REQUESTS (10 Min)
Description:
The board will acknowledge receipt of correspondence.
Individual board members may highlight other events and issues of interest and request follow-up on other matters of concern. |
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ACTION ITEMS
Description:
Within Action Items, there is a Consent Agenda to expedite the business of the board which groups a number of items together to be dealt with by one action of the board. However, items in the consent agenda may be extracted by individual board member request for further discussion or clarification.
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CONSENT AGENDA (5 Min)
Description:
In an effort to expedite the business of the board of education, but in no way meant to diminish the importance of each item, a Consent Agenda has been developed.
Recommended Motion(s):
That the board approve item 1 for immediate implementation and appropriate action.
Item 1: Approval of the minutes of the Regular Meeting of June 10, 2024.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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OTHER ACTION ITEMS
Description:
The Other Action Items require additional discussion prior to board action.
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Employment - Certified
Description:
The hiring of all certified employees must be approved by the board of education; employment of support staff shall be in accordance with school district policy.
Recommended Motion(s):
That the board approve the employment of Erica Alexander, Speech & Language Pathologist for the District, at Step 2, Division III of the teacher salary schedule, effective August 12, 2024 in accordance with sections 1230 (2) and 1230 a (2) of the Revised School Code conditioned upon receipt of acceptable criminal history checks and criminal records checks.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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Board Policy Resolution
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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GMP Amendment
Description:
The board previously approved the trade contract awards for each bid package. The board will review the GMP agreement that includes the contingencies and contractor fees.
Recommended Motion(s):
that the board authorize the superintendent to sign the GMP agreement for bond 2022 bid packages 3A and 4.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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Transportation Purchase
Description:
Transportation Director Corrinne Karpinski presented information regarding the purchase of two buses to be funded by the 2022 Bond during the June 10 board meeting.
Recommended Motion(s):
that the board award the purchase of two school buses to Holland Bus Company, not to exceed $276,624 to be funded through the 2022 Bond.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Band Student Trip
Description:
OHS Band Director Mark Stice presented information regarding a band student trip to Hawaii, proposed for March 20 - 27, 2025 during the June 10th board meeting.
Recommended Motion(s):
That the board endorse the OHS Band student trip to Hawaii, proposed for March 20-27, 2025 with the understanding that students will abide by all school policies and procedures while abroad.Board Member #1Board Member #2Carried
Attachments:
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Orchestra Student Trip
Description:
Orchestra Director Justin Valla presented information regarding a student trip to Chicago proposed for May 2-3rd, 2025 during the June 10 board meeting.
Recommended Motion(s):
That the board endorse the Orchestra student trip to Chicago, proposed for May 2-3, 2025 with the understanding that students will abide by all school policies and procedures.Board Member #1Board Member #2Carried
Attachments:
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Underground Storage Tank Removal
Description:
Earlier in the meeting, the board reviewed the bid recommendation for the removal of underground storage tanks and the transportation facility.
Recommended Motion(s):
that the board award the underground storage tank removal project to Leak Petroleum Equipment, Inc., not to exceed $363,172.36, and to be funded through the 2022 Bond.Board Member #1Board Member #2Carried
Attachments:
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BUDGET/TRUTH-IN-TAXATION HEARING
Description:
Each year, as required by law, the board of education conducts a Budget/Truth-in-Taxation Hearing for the purpose of public input on the coming year’s budget. The hearing process is as follows:
1. Roll Call Vote opens the meeting to the budget hearing. 2. Board president announces: "This meeting is opened to the Budget Hearing at (time of day)." 3. Information is presented on the 2024-2025 general fund budget and levied Millage. 4. Public addresses the board. 5. Board president announces: "Hearing no further comments or inquiries, this hearing is closed at (time of day). |
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Adoption of the 2024-2025 General Fund Budget
Description:
Public Act 627 requires that the board of education adopt a resolution appropriating funds for the ensuing fiscal year. The board has conducted the required Budget/Truth-in-Taxation Hearing concerning the proposed 2024-2025 General Fund Budget.
Recommended Motion(s):
That the board waive the reading and adopt the general appropriations resolution for the General
Fund of $71,174,201; Debt Retirement Fund of $11,674,444; Building and Site Sinking Fund of
$1,599,880; Capital Projects Fund of $40,000,000; Student/School Activity Fund of $1,019,600 and
Food Services Fund of $2,719,230 for the 2024-2025 fiscal year (Roll Call Vote).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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DISCUSSION ITEMS
Description:
Discussion items are intended to provide an opportunity for review of material and interaction concerning the individual items. Action is not taken during the board meeting. Discussion items may be acted upon by the Board of Education at a later date. The board president may move a discussion item forward in the meeting agenda to facilitate timely discussion and/or community input on that discussion item.
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COMMENTS FROM THE PUBLIC
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding any item(s) of interest. Individual comments at this time will be limited to three minutes but may be extended at the discretion of the board president. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment; however, our meeting format does not allow the board to engage in conversation with speakers. Questions or concerns may be assigned for follow-up by the board or the administration at a later date.
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OTHER MATTERS (5 Min)
Description:
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ADJOURN
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