December 11, 2023 at 7:00 PM - Meeting Agenda
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CALL TO ORDER
Description:
Tom Buffett, Katie Cavanaugh, Shulawn Doxie, Mary Gebara, Melanie Lynn, Andrew Phelps and Jayme Taylor
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WELCOME AND MEETING FORMAT (2 Min)
Description:
Welcome to this regular meeting of the Okemos Board of Education held in public for the purpose of conducting the business of the school board.
There are two opportunities for public comment: Citizens who wish to address agenda or non-agenda items will have an opportunity at the beginning of the meeting, as well as near the end of the meeting. In-person individuals who wish to address the board must complete a blue form, located with the agendas near the room entrance, and present it to the board’s secretary prior to the start of the agenda item. Virtual participants must submit their name and address in a message through the chat box located in Zoom’s meeting controls prior to the start of the agenda item. At the appropriate point in the agenda, the board president will call upon individuals who have submitted a blue card or chat message and that individual’s microphone will be un-muted for their comments. |
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PRESENTATION: Bond Update (30 Min)
Description:
Representatives from Christman Company, TowerPinkster, and Veridus Group will present a 2022 Bond update including Hiawatha car line redesign, and updates pertaining to bid packages 1, 2, 3 and 4.
Attachments:
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Goals:
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CITIZENS ADDRESS AGENDA AND NON-AGENDA ITEMS
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding items of interest that that may or may not be part of the evening’s agenda. Citizens are required to limit comments to three minutes, except when this requirement is waived by the board president during the meeting. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment and input; however, the board meeting format is designed to facilitate the evening’s agenda and, therefore, restricts board members from engaging in conversation with speakers or immediately responding to questions. Questions and concerns may be addressed by the board later in the agenda and may be assigned for follow-up by the board or superintendent at a later date.
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HIGH SCHOOL STUDENT REPORTS/REQUESTS (5 Min)
Description:
The high school student representative will highlight events and issues of interest and take questions from the board.
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SUPERINTENDENT REPORTS/REQUESTS (10 Min)
Description:
The superintendent will highlight events and issues of interest and take questions from the board.
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BOARD REPORTS/REQUESTS (10 Min)
Description:
The board will acknowledge receipt of correspondence.
Individual board members may highlight other events and issues of interest and request follow-up on other matters of concern. |
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ACTION ITEMS
Description:
Within Action Items, there is a Consent Agenda to expedite the business of the board which groups a number of items together to be dealt with by one action of the board. However, items in the consent agenda may be extracted by individual board member request for further discussion or clarification.
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CONSENT AGENDA (5 Min)
Description:
In an effort to expedite the business of the board of education, but in no way meant to diminish the importance of each item, a Consent Agenda has been developed.
Recommended Motion(s):
That the board approve items 1 through 3 for immediate implementation and appropriate action.
Item 1: Approval of the minutes of the Regular Meeting of November 13, 2023;
Item 2: Approval of the minutes of the Regular Meeting of November 27, 2023;
Item 3: Acknowledge receipt of the November financial statement and approve payment of bills for November.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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OTHER ACTION ITEMS
Description:
The Other Action Items require additional discussion prior to board action.
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Summer Tax Collection
Description:
Alaiedon Township, Meridian Township, and the City of Lansing have agreed to collect one-half the total summer property tax located in their respective city or township.
Recommended Motion(s):
That the board waive the reading and adopt the resolution for collection of summer property tax as appropriate from Alaiedon Township, Meridian Township, and the City of Lansing and to negotiate a reasonable expense for such collection of the district's tax levy (Roll Call Vote).Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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Board Policy First Reading
Description:
The board's policy committee has been engaged in the implementation process of Thrun's board policies. The committee is submitting several policies that have been reviewed and/or revised: 3106 Booster Clubs, PTOs, and Other Support Groups; 3113 Social Security Numbers; 3114 Litigation; 3115 Nondiscrimination and Retaliation; 3201 Accounting; 3203 Deposits; 3204 Investment of Funds; 3206 Property Tax Levies; 3210 Borrowing; 3211 Post-Issuance Tax Compliance; 3212 Post-Issuance Disclosure Compliance; and 3213 Electronic Transactions of Funds and Automated Clearing House Arrangements. The committee is recommending a July 1st effective date for these policies. Policies given first reading by the board are posted on the district website for thirty days for public review. Policies not given first reading are returned to the committee for further review and editing.
Recommended Motion(s):
That the board waive the reading and adopt first reading of board policies 3106 Booster Clubs, PTOs, and Other Support Groups; 3113 Social Security Numbers; 3114 Litigation; 3115 Nondiscrimination and Retaliation; 3201 Accounting; 3203 Deposits; 3204 Investment of Funds; 3206 Property Tax Levies; 3210 Borrowing; 3211 Post-Issuance Tax Compliance; 3212 Post-Issuance Disclosure Compliance; and 3213 Electronic Transactions of Funds and Automated Clearing House Arrangements.Board Member #1Board Member #2Carried
Action(s):
No Action(s) have been added to this Agenda Item.
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DISCUSSION ITEMS
Description:
Discussion items are intended to provide an opportunity for review of material and interaction concerning the individual items. Action is not taken during the board meeting. Discussion items may be acted upon by the Board of Education at a later date. The board president may move a discussion item forward in the meeting agenda to facilitate timely discussion and/or community input on that discussion item.
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Board Policies
Description:
The policy committee will seek feedback from the board to help inform their work.
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2023-2024 Budget Revision
Description:
Finance Director Elizabeth Lentz will provide information regarding 2023-2024 budget revisions.
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Superintendent's Contract
Description:
The board will discuss a negotiated update to the superintendent's contract.
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COMMENTS FROM THE PUBLIC
Description:
At this time in the meeting, citizens have an opportunity to address the board regarding any item(s) of interest. Individual comments at this time will be limited to three minutes but may be extended at the discretion of the board president. A designated timekeeper will communicate to the individual who is addressing the board at three minutes. The board highly values public comment; however, our meeting format does not allow the board to engage in conversation with speakers. Questions or concerns may be assigned for follow-up by the board or the administration at a later date.
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OTHER MATTERS (5 Min)
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ADJOURN
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