June 13, 2022 at 6:00 PM - Regular Business Meeting
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1. Call to Order
Speaker(s):
Chairperson
Description:
Call to order and Pledge of Allegiance
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2. Agenda Approval
Speaker(s):
Chairperson
Description:
Corrections/Deletions/Additions/Items from Consent Agenda for Individual Consideration
Recommended Motion(s):
Motion to approve
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3. Recognition of Visitors
Speaker(s):
Chairperson
Description:
Public comment and acknowledgement of correspondence. Individuals wishing to address the board may sign-in and be seated at the designated table when called upon.
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4. Regular Business
Speaker(s):
Chairperson
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4.A. Approval of Minutes, Monthly Meeting - May 9, 2022
Speaker(s):
Chairperson
Recommended Motion(s):
Motion to approve official minutes of the May 9, regular business meeting.
Attachments:
()
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4.B. Approval of Minutes, Special Meeting - May 9, 2022
Speaker(s):
Chairperson
Recommended Motion(s):
Motion to approve official meeting minutes
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4.C. Approval of Minutes, Special Meeting - May 16, 2022
Speaker(s):
Chairperson
Recommended Motion(s):
Motion to approve official meeting minutes
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4.D. Approval of Minutes, Special Meeting - May 17, 2022
Speaker(s):
Chairperson
Recommended Motion(s):
Motion to approve official meeting minutes
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4.E. Approval of Minutes, Special Meeting - May 18, 2022
Speaker(s):
Chairperson
Recommended Motion(s):
Motion to approve official meeting minutes
Attachments:
()
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4.F. Approval of Minutes, Special Meeting - May 25, 2022
Speaker(s):
Chairperson
Recommended Motion(s):
Motion to approve official meeting minutes
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4.G. Approval of Minutes, Special Meeting - May 26, 2022
Speaker(s):
Chairperson
Recommended Motion(s):
Motion to approve official meeting minutes
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4.H. Approval of Accounts Payable / Payroll / Transfers for May 2022
Speaker(s):
Chairperson
Recommended Motion(s):
Motion to approve financial report
Attachments:
()
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4.I. Approval of Consent Agenda
Speaker(s):
Jeff Pesta
Description:
Human Resources actions pending approval.
Recommended Motion(s):
Motion to approve consent agenda items
Attachments:
()
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5. Information Items
Speaker(s):
Chairperson
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5.A. Review of Safe Schools Plan
Speaker(s):
Jeff Pesta
Description:
Review summer programs plan for discussion purposes only utilizing updated public health data.
Attachments:
()
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5.B. Elementary Principal's Report
Speaker(s):
Jennifer Stefan
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5.C. High School Principal's Report
Speaker(s):
Joe Akre
Attachments:
()
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5.D. Activities Program Report
Speaker(s):
Brent Schimek
Description:
First Reading of Activities Handbook and Coaches' Manual for 2022-2023
Attachments:
()
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5.E. Building and Grounds Department Report
Speaker(s):
Brent Schimek
Attachments:
()
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5.F. Full Service Community Schools Program Report
Speaker(s):
Deanna Hron
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5.G. Board Member or Committee Reports
Speaker(s):
Jeff Pesta
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6. Action Items
Speaker(s):
Chairperson
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6.A. Ratification of AFSCME Master Agreement
Speaker(s):
Jeff Pesta
Recommended Motion(s):
Motion to ratify the Master Agreement with AFSCME Local Union 498
Attachments:
()
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6.B. Approval of New Superintendent Contract
Description:
The board negotiations committee is recommending approval of a three-year agreement with Patrick Rendle.
Recommended Motion(s):
Motion to approve
Attachments:
()
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6.C. Proposed Fiscal Year 2023 Budget
Speaker(s):
Jennifer Drotts
Description:
By statute, the board must approve an annual budget prior to June 30.
Recommended Motion(s):
Motion to adopt the Revised Fiscal Year 2022 Budget and the Proposed Fiscal Year 2023 Budget
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6.D. Resolution Calling for Public Hearing on Proposed Tax Abatement
Speaker(s):
Jeff Pesta
Description:
The public hearing is proposed for 6:00 p.m. on July 11, immediately preceding the regular business meeting.
Recommended Motion(s):
Motion to introduce and approve the resolution
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6.E. Resolution Calling for the Intent and Authorization of the Sale of Facilities Maintenance Bonds for Comprehensive Improvements to the King Elementary School Campus
Speaker(s):
Jeff Pesta
Description:
The facilities maintenance bonds are tentatively scheduled for sale on August 8, 2022.
Recommended Motion(s):
Motion to introduce and approve the resolution
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6.F. Adopt New 10-Year Long-Term Facilities Maintenance (LTFM) Plan For Fiscal Year
Speaker(s):
Jennifer Drotts
Description:
The board passed a resolution May 18, 2022 authorizing the superintendent to submit a revised 10-Year LTFM plan to the Minnesota Department of Education incorporating anticipated bond sales for the King Elementary School facilities project. This additional resolution is required to approve the updated LTFM Plan FY24.
Recommended Motion(s):
Motion to introduce and approve the resolution
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6.G. Approval Of Request for Proposals and Notice of Intent to Award a Guaranteed Energy Savings Contract
Speaker(s):
Jeff Pesta
Recommended Motion(s):
Motion to approve
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6.H. Approval of Professional Services Amendment #1 With SitelogIQ
Speaker(s):
Jeff Pesta
Description:
This amendment updates the specific items in the scope of work.
Recommended Motion(s):
Motion to approve
Attachments:
()
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6.I. Approval to Uncommit Previously Committed Funds for Employee Separation
Speaker(s):
Jennifer Drotts
Description:
The committed funds (approximately $261,000) were intended to pay district obligations to teachers hired before 1981. Only one teacher remains in the eligible pool and that obligation is now covered by the Other Post Employment Benefits (OPEB) fund with all other employees. The amount of uncommitted general funds can be utilized in Fiscal Year 2023 for a portion of the King Elementary School Facilities Improvement project that is not eligible for board approved bonding. This is primarily roof replacement and energy efficiency systems (approximately $750,000).
Recommended Motion(s):
Motion to Approve to Uncommit Previously Committed Funds for Employee Separation
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6.J. Approval of Fiscal Host Agreements With Itasca Area Schools Collaborative (IASC) and Invest Early
Speaker(s):
Jeff Pesta
Description:
Payment for services provided by ISD 317 in Fiscal Year 2023 will remain at $120,000.
Recommended Motion(s):
Motion to approve
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6.K. Approval of Invest Early Services Agreement
Speaker(s):
Jeff Pesta
Description:
Invest Early provides all services for Early Childhood and School Readiness in exchange for the state funds generated by ISD 317.
Recommended Motion(s):
Motion to approve
Attachments:
()
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6.L. Approval of Agreement with Itasca Area Schools Collaborative to Provide Special Education Program Services
Speaker(s):
Jeff Pesta
Description:
IASC provides required itinerant and shared administrative services not efficient at the scale of our district.
Attachments:
()
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6.M. Approval of Contracts To Provide Mental Health Services in Fiscal Year 2023.
Speaker(s):
Jeff Pesta
Description:
The contracts enable Medical Assistance billing for necessary day treatment services, North Homes billing for direct mental health services, and sharing of private student data as allowed under law regarding student mental health needs.
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6.N. Approval of Commercial Lease with KOOTASCA Community Action, Inc.
Speaker(s):
Jeff Pesta
Description:
Reduction from two to one early childhood classrooms for Head Start programming.
Recommended Motion(s):
Motion to approve
Attachments:
()
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6.O. Membership Renewal for Minnesota State High School League
Speaker(s):
Brent Schimek
Recommended Motion(s):
Motion to approve membership renewal in MSHSL
Attachments:
()
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6.P. Membership Renewal Minnesota Rural Education Association (MREA)
Speaker(s):
Jeff Pesta
Description:
Membership has significant value each year. Representation in MREA lobbying efforts will be extremely important during the upcoming 2023 legislative session.
Recommended Motion(s):
Motion to approve
Attachments:
()
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6.Q. Resolution of Support For Deer River Community Technology Hub Project
Speaker(s):
Jeff Pesta
Description:
The Hub partnership is seeking demonstration of support to include in multiple grant applications.
Recommended Motion(s):
Motion to introduce and approve the resolution
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6.R. Acceptance of Donations
Speaker(s):
Chairperson
Description:
Donations received for the Golf Team and Prom Student Activity Account
Recommended Motion(s):
Introduction of a resolution and motion to approve acceptance of donations with gratitude
Attachments:
()
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7. Future Meetings
Speaker(s):
Chairperson
Description:
July 11 - Public Hearing on Proposed Tax Abatement @ DRHS Media Center, 6:00 p.m. July 11- Regular Meeting @ DRHS Media Center, 6:15 p.m.
Recommended Motion(s):
Meeting dates and location set by Chair
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8. Adjournment
Speaker(s):
Chairperson
Recommended Motion(s):
Motion to adjourn
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