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July 12, 2021 at 5:30 PM - Reorganizational Meeting

I. Call to Order
II. Silent Roll Call
III. Consent Agenda
III.A. Approve Agenda
III.C. Approve Payment of Bills
Attachments: (1)
III.D. Approve payment of Annual Voluntary 2021-22 Early Retirement
Attachments: (1)
III.E. Approve Milk Bid
Attachments: (1)
III.F. Approve Fuel Bid
III.G. Establish Meeting Day, Time and Place for Regular Meetings
Pursuant to KSA 72-8205, the board of education of USD #413, Neosho County, Kansas, by resolution 21/22-01 duly adopted at its regular meeting held July 12, 2021, established the following meeting schedule for regular board of education meetings to be held the 2021-2022 school year:

Monday, July 12            
Monday, August 9 - RMS         
*Tuesday, September 7 - CES        
Monday, October 4                  
Monday, November 1 - RMS   
Monday, December 6 
Monday, January 10 - CHS 
Monday, February 7
Monday, March 7 - LELC 
Monday, April 4
Monday, May 2
Monday, June 6        

Meetings are at 5:30 p.m., Education Support Center Board Office, unless otherwise announced. The board of education may adjourn any regular meeting to another time and place.
III.H.               Designate Bank of Commerce, Community National Bank, Emprise Bank, Commercial Bank and Home Savings Bank as Official Depositories of School Funds. (KSA 9-1401)
III.I. Resolution 21/22-02 to Waive the Annual Requirement of Generally Accepted Accounting Principles and Fixed Asset Accounting.  (KSA 75-1120a) 
WHEREAS Unified School District 413, Chanute, Kansas, has determined that the financial statements and financial reports for the year ended June 30, 2022 to be prepared in conformity with the requirements of KSA 75-1120a(a) are not relevant to the requirements of the cash basis and budget laws of this state and are of no significant value to the Board of Education or the members of the general public of Unified School District 413 and

WHEREAS there are no revenue bond ordinances or other ordinances or resolutions of said municipality, which require financial statements and financial reports to be prepared in conformity with said act for the year ended June 30, 2022.

NOW, THEREFORE BE IT RESOLVED by the Board of Education of Unified School District 413, Chanute, Kansas, in regular meeting duly assembled this 12th day of July, 2021, that the said Board of Education requests the Director of Accounts and Reports to waive the requirements of said law as they apply to Unified School District 413 for the year ended June 30, 2022.

BE IT FURTHER RESOLVED that the said Board of Education shall cause its financial statements and financial reports of the said municipality to be prepared on the basis of cash receipts and disbursements as adjusted to show compliance with the cash basis and budget laws of this State.
III.J. Approve the Following Appointments/Designations
III.J.1. Attorney - Kurt Kluin
III.J.2. Auditors - Jarred Gilmore and Phillips PA
III.J.3. Federal Projects (i.e., Title I, Title IIA Professional Development, Carl Perkins, etc.) Official Representative - Matthew Koester
III.J.4. Hearing Officer for Free and Reduced Price Lunch Application Appeals - Matthew Koester
III.J.5. Food Service Representative - Terri Markham
III.J.6. District KPERS Representatives – Jamie Ortiz and Tamara Slane
III.J.7. Newspaper for Legal Publications – The Chanute Tribune
III.J.8. Asbestos Coordinator – Mike Golay
III.J.9. Freedom of Information Officer – Kellen Adams
III.J.10. Official Custodian Responsible for Maintenance of School Records – Tamara Slane
III.J.11. Truancy Officers – Building Principals and Assistant Principals
III.J.12. Title IX, 504 Compliance – Kellen Adams 

III.K. Other Annual Board Actions
III.K.1. Authorize Destroying Records According to KSA 72-5369
III.K.2. Authorize Advance Payment of Utility Bills and Other Payments as They Become Due as Provided for in KSA 12-105(b)
III.K.3. Approve an 1116 Hours Calendar Requirement for 2020-2021     
(KSA 72-1106)
III.K.4. Approve the State of Kansas Mileage Reimbursement Rate for Private Vehicle Use on School Approved Business
III.K.5. Petty Cash Authorization and Limits (KSA 72-8208)  
Recommendation:  The board of education approves Petty Cash Accounts at the following locations (same as 2020-2021).
District Office -- $1,000.00
High School ---- $2,000.00
Middle School -  $1,000.00
III.K.6. Resolution 21/22-03 for Rescinding Policy Statements in Board Minutes and Adoption of Current Board Policies.
This action by the Board is recommended to bring all policy focus on the present and not require referral to past minutes.  This is done annually to keep policies clean and clearly stated.  Approval means that all policy statements found in the minutes of this board of education prior to July 1, 2021 be rescinded, and that the board of education adopt the policy manual (or written policies) as presented and recommended by the superintendent of schools, to govern this school district during the 2021-2022 school year, subject to periodic review, amendment, and revision by the board of education.
III.L. Establish the rate of $25 per hour for all Open Record Requests
III.M. Approve Request from Teri Lund to host fitness classes at Royster Middle School
Attachments: (1)
III.N. Approve request from Mendy Burnett to teach music lessons on school property
Attachments: (1)
III.O. Approve request from Hannah Wolf to provide private tutoring in her classroom
Attachments: (1)
III.P. Approve request from Amy Rhodes to teach music lessons at Royster Middle School
Attachments: (1)
III.Q. Declare 125 World of Music textbooks from Chanute Elementary School as surplus and provide proper disposal 
III.R. Declare 14 sections of used wrestling mats from Chanute High School as surplus and provide proper disposal
III.S. Approve daily tiered pay for substitute teachers as follows:
    Days 1-10   Base pay $105 per day
    Days 11-20 Base pay $105 + $10 per day
    Days 21-30 Base pay $105 + $20 per day
    Days 31 +   Base pay $105 + $30 per day
III.T. Approve Change Order from Beynon Sports Srufaces, Inc. in the amount of $20,850 for the Chanute Sports Complex Track Resurfacing Project
Attachments: (1)
III.U. Accept $35,000 Project Lead the Way (PLTW) Grant for the next three years

Grant Amount by School Year:
 2021-2022:    $10,000
 2022-2023:    $15,000
 2023-2024:    $10,000
III.V. Approve Workers Compensation Policy from Accident Fund in the amount of $58,677.00
Attachments: (2)
III.W. Approve Bus Request from SEKMHC
Attachments: (1)
IV. Board President Review of USD 413 Chanute Public Schools Mission, Objectives and Strategies
V. Student Recognition
V.A. Channute High School

V.A.1. State Championship Journalism (introduced by sponsor Dustin Fox)
Tibernay Beal

Parker Henson

Riley Goracke

Jayden Gensweider

Mia Godinez

Trey Dillow

Jayden Copeland

Janessa Varndell

Katelyn Caldwell

Alex Rodriquez

Nathan Stanley

Drayton Cleaver

Miguel Ayuso

Devin Spencer

Megan Kueser

Kynleigh Chard

Tessa Golay

Hayden Newton

Xander Weilert

Trey Smoot

Jazmine Treadway

Davey Hight

Rahmah Gedi

Katelyn Caldwell

V.A.2. All League Softball (Introduced by Coach Beth Jackett)
1st team - Kori Babcock/Brinly Bancroft/Kamri Naff
2nd team - Kadynce Axelson/Grace Thompson

VI. Staff Recognition
Description:  VII. We will instill a culture that exemplifies our core beliefs.
VI.A. Royster Middle School
VI.A.1. Elizabeth Jackett, 2020-21 Kansas Coaches Assoiation female Middle School/Junior High Coach of the Year
VII. Open Forum
VIII. Reorganization of the Board of Education:
VIII.A. Election of President.
VIII.B. Election of Vice President.
VIII.C. Appoint a Board Member Delegate and Alternate to the ANW Special Education Cooperative Board.

VIII.D. Name a Governmental Relations Network Representative (KASB).  
This person will receive information from KASB on legislation and will be a voting delegate for the district at the KASB Annual Meeting in December.
VIII.E. Appoint Board Clerk:  Tamara Slane
Appoint Board Deputy Clerk:  Jamie Ortiz
Appoint District Treasurer:  Kathleen Standley
IX. Reports by Administrators/Board Members
IX.A. Teaching and Learning
     Summer Institute Summary
Presenter:  Tracy Russell
Description:  III. We will grow the organizational capacity.
IX.B. Student Support/Technology
Presenter:  Matt Koester
IX.C. Business and Operations
Review Assessed Valuation & Budget Preview
Presenter:  Kellen Adams
Attachments: (1)
X. Reports by Administrators
XI. Reports by Board Members
XI.A. ANW Meeting Report
Presenter:  Cassandra Cleaver
Description:  V. We will educate and support the whole child.
Attachments: (1)
XII. Other Reports
XIII. Unfinished Business
XIII.A. Approve Board Policy Chapters M, N
Attachments: (2)
XIII.B. Approve Student Handbooks 
Presenter:  Matt Koester
Description:  IV. We will foster a climate that embodies the ideals of the mission and beliefs
statement and enables us to accomplish the objectives.
XIV. New Business
XIV.A. Approve Phonics Program from Really Great Reading Company, LLC for Chanute Elementary School
Description:  V. We will educate and support the whole child.
Attachments: (1)
XIV.B. First Read CHS Course Catalog for the 2021-22 school year
Description:  I. We will provide diverse individualized learning opportunities.
XIV.C. Approve MOU with ANW Cooperative for Lincoln Early Learning Center
Description:  V. We will educate and support the whole child.
XIV.D. Approve Financing of Education Service Center Remodel with Community National Bank
Description:  VI. We will invest in quality infrastructure.
XIV.D.2. Approve Resolution 21/22-05
XV. Closed executive session to discuss resignations/retirements/employments/transfers of non-elected personnel pursuant to the non-elected personnel exception under KOMA.
Description:  III. We will grow the organizational capacity.
Attachments: (1)
XVI. Reconvene to open meeting to take actions desired/necessary
XVII. Closed executive session to discuss negotiations. The executive session is required pursuant to the exception for employer-employee negotiations under KOMA.
Description:  VII. We will instill a culture that exemplifies our core beliefs.
Attachments: (1)
XVIII. Reconvene to open meeting to take actions desired/necessary
XIX. Adjournment
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