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February 16, 2016 at 6:30 PM - Regular Board Meeting

Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. The regular board meeting held on January 19, 2016
Attachments: (1)
IV. Citizens' Comments (approved by board on 5-20-99)
Description:      This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under  board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.
    If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly.
    These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
V. Special Items
V.A. Approval to change the March 15, 2016 Board of Trustee meeting to March 22, 2016
VI. Presentations, Awards, and/or President's Report
VI.A. Recognition of 5 years of service as advisor of the Zeta Xi Chapter - Phi Theta Kappa - Robert Nottebart
VII. Student Success
VII.A. Welding Program Update (Aaron Dittmar and Tim Guin)
VIII. Reports to the Board
VIII.A. Financial Reports for January 2016
Attachments: (1)
VIII.B. Information Item:  Management Reports
Attachments: (3)
VIII.C. Information Item:  Reports from College Governance Councils
Attachments: (1)
IX. Reports from Committees of the Board
IX.A. Audit/Finance Committee
IX.B. Facilities Committee
IX.C. Legislative Committee
X. CONSENT AGENDA
Description:  This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations. During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted.If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly. These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting.
XI. Matters Relating to General Administration
XII. Matters Relating to Academic Affairs
XII.A. Approve a new Continuing Education Kids' College specialist position ($32,900.00 - 36,150.00 profits of the program will cover the personnel cost)
Attachments: (1)
XIII. Matters Relating to Administrative Services
XIII.A. Approval to create a new custodial supervisor position ($3,000.00 - current operating budget)
Attachments: (1)
XIII.B. Approve fiscal year 2016 budget adjustments
Attachments: (1)
XIII.C. Approve the bid submitted by Lincoln Electric to provide 24 new welding booths and fume extraction arms for the Reynolds welding shop ($87,468.00 - transfer from the plant repair and replacement fund)
Attachments: (1)
XIII.D. Approve the use of The Cooperative Purchasing Network (TCPN) contract with Independent Stationers for the purchase of the College's office supply needs from Reliant Business Products (estimated $130,000.00 - current operating budget for 2015 - 2016)
Attachments: (1)
XIII.E. Approve the proposal by LL&F for the upgrade to the Reynolds Building welding shop ventilation and electrical systems ($261,805.00 - transfer from plant repair and replacement fund)
Attachments: (1)
XIII.F. Approve the transfer from the plant repair and replacement fund for the purchase of 4 Flux core welding machines and the installation of Argon, argon/CO2 mix, oxygen and acetylene gas lines ($46,461.36 - transfer from the plant repair and replacement fund)
Attachments: (1)
XIV. Matters Relating to Technology and Institutional Research
XV. Matters Relating to Student Services
XVI. Matters Relating to Personnel
XVI.A. Board of Trustees
XVI.B. Office of President
XVI.C. Office of Academic Affairs
XVI.C.1. Andrea Shropshire received a salary adjustment from instructor of associate degree nursing, FAC-1-22, to instructor of associate degree nursing, FAC-2A-22, effective January 11, 2016
Attachments: (1)
XVI.D. Office of Administrative Services
XVI.E. Office of Student Services
XVI.F. Office of Technology and Institutional Research
XVII. END OF CONSENT AGENDA
XVIII. Paid Professional Assignments
XVIII.A. Information Items:
XVIII.A.1. 2016 Spring overload list
Attachments: (1)
XVIII.A.2. 2016 Spring department head compensation
Attachments: (1)
XVIII.A.3. Paid Professional Assignment for Cynthia Diener, assistant department head of English, spring 2016 - $1,800.00
Attachments: (1)
XVIII.A.4. Paid Professional Assignment for Ramiro Acevedo, assistant department head - Physics, spring 2016 - $1,800.00
Attachments: (1)
XIX. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XX. Consideration and possible action on items discussed in closed session
XXI. Discuss Matters Relating to Formal Policy
XXII. Other Business
XXIII. Adjourn
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