June 10, 2024 at 5:00 PM - Regular Meeting
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1. Call to Order
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2. Invocation
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3. Pledge
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4. Approve Consent Agenda Items
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5. Approve Agenda
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6. Minutes
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6.A. Approve May 13, 2024 Meeting Minutes
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7. Superintendent of Education
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7.A. Acknowledgements and Announcements
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7.A.1. East Central Attendance Center
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7.A.2. St. Martin Attendance Center
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7.A.3. Vancleave Attendance Center
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7.B. Public Comments
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7.C. f.y.i. Construction Update- Machado|Patano
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7.D. Financial Management
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7.D.1. Discuss April 2024 Monthly Financial Reports {MS 37-9-18}
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7.D.2. Approve Request to Update Authorized Signers on All Existing Bank Accounts By Adding Amber Geiser and Removing Ryan Earley Effective July 1, 2024
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7.D.3. Approve Emergency Purchase of Bus Coolant Hose and Connector Fitting to Repair Bus #60 at St Martin {MS 31-7-13(k)}
Description:
Business Office staff that could approve POs quickly were at a conference in Flowood, MS. Although POs can still be approved remotely these approvals are done during breaks and only when staff could connect to the VPN.
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7.D.4. Approve Request to Write Off Outstanding Accounts Checks (Greater Than 6 Months Old)
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7.D.5. Approve Renewal of Pitney Bowes Postage Equipment Rental Contract for Central Office for Five Year Term Beginning September 30, 2024
Description:
Renewal that was approved last month by the school board was rejected by Pitney Bowes processing room due to billing cycle issue. Renewal date was pushed back 3 months from June 30 to September 30.
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7.D.6. Approve Flood Insurance Policy Renewal Proposal for 6 Modular Buildings (Option A)
Description:
This is a total increase of $129 over the expiring premiums.
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7.D.7. Approve Asset Surplus
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7.D.8. Approve Prepaid Claim Docket
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7.D.9. Approve Attorney Jack Pickett Contract and Set Compensation for July 1, 2024 to June 30, 2025 {MS 37-7-301(x)}
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7.D.10. Approve Open Claim Docket
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7.D.11. Discuss FY25 Budget (Participation by All Board Members)
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7.D.12. Discuss FY25 Budget (Participation by Board Members Bailey, Howell, and Lee)
Description:
This analysis includes line items of relatives of Board Members Peterson and Smith.
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7.D.13. Approve FY25 Original Budget
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7.D.14. Approve Resolution to Levy Ad Valorem Taxes for 2024-2025
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7.D.15. Approve Insurance Renewal Proposal Totaling $503,661 for Auto, General Liability, School Leaders Errors & Omissions, Law Enforcement Liability, and Crime Policies for 1 Year Term Beginning July 1, 2024
Description:
This is an increase of $65,933 in total premium.
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7.E. Human Resources and Risk Management
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7.E.1. Approve 2024-2025 Employee Handbook for JCSD
Description:
Approve JCSD Employee Handbook. Updates and edits were made based on current procedures. Spacing and formatting will be adjusted once the handbook and changes have final approval.
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7.E.2. Approve BadgePass yearly Hardware and Software Renewal
Description:
This is a yearly renewal with BadgePass. This is the company that supplies the hardware and badges for all our employees and provides access to certain doors that require employee badges to enter.
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7.E.3. Approve Addendum for SMHS Adriane Thompson
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7.E.4. f.y.i. Workers Compensation Item
Description:
f.y.i. item includes monthly update for May 2024 incidents.
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7.E.5. Approve Recommendation for Employee Benefits Brokerage Services
Description:
This request is to approve American Fidelity to provide our employees with voluntary benefits beginning in January 2025.
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7.E.6. Approve June 2024 Personnel Changes
Description:
Personnel Changes for June 2024 Board Agenda
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7.F. Policies
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7.F.1. Approve update to Policy DI: Accounting and Reporting
Description:
The edit to Policy DI will update this policy from the year 2000 to reflect current guidelines.
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7.F.2. Rescind Policy DAA: Money and Fiscal Management
Description:
Policy DAA: Money and Fiscal Management is redundant as we have current Policy DA that covers fiscal management. We request approval to rescind this policy.
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7.F.3. Approve update to Policy DA - Fiscal Management Goals and Objectives
Description:
Request to approve the update to Policy DA from the year 2000 to reflect current regulations.
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7.F.4. Approve edit to Policy DC: Annual Operating Budget.
Description:
Request approval to edit Policy DC. The annual operating budget policy has not been updated since the year 2000. The update reflects the current guidelines.
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7.F.5. Approve to rescind Policy DFAE 16th Section Land
Description:
Policy DFAE is obsolete, we no longer employ a 16th Section Land Manager. Request approval to rescind this policy.
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7.F.6. Approve update to Policy DFC Federal Aid
Description:
Requesting approval to update Policy DFC. The minor update on this policy will reflect current guidelines and district procedures.
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7.F.7. Rescind Policy DFG
Description:
The request is to approve rescinding Policy DFG: Leasing and renting of buildings and grounds. We currently have Policy EBH - School Facility Rental, making Policy DFG redundant.
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7.F.8. Approve edit to Policy DIB - Financial Reports and Statements
Description:
Request to approve edit to Policy DIB. The current policy does not comply with State Board policy requirements for financial reports and statements.
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7.F.9. Approve update to Policy DJES Sped Purchases
Description:
Request to approve the update to the purchasing policy for the Sped Department. The update to Policy DJES reflects the change in their department from a bookkeeper to a coordinator in the policy.
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7.F.10. Approve update to Policy DKD - Gate Receipts and Admission
Description:
Request to approve the update to reflect current practices and procedures as it pertains to Policy DKD Gate Receipts and Admission. We currently have two persons to count revenue instead of three.
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7.F.11. Approve update to Policy DMB Special Education Equipment Identification
Description:
This update reflects the current personnel in the Sped Department that processes the equipment identification. Sped no longer employs a bookkeeper, the Sped Coordinator processes the equipment procedures.
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7.F.12. Approve edit to Policy DO - Disposal Procedure
Description:
Requesting approval to edit Policy DO from 1995. This policy is being edited to comply with federal and state law. The original policy addresses tire disposal.
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7.F.13. Approve edit to Policy EBH - School Facility Rental
Description:
Request to approve the edit of Policy EBH by correcting the job title of Assistant Superintendent and to remove the rental form.
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7.F.14. Approve EL Tutor Job Description (new position)
Description:
Requesting to approve the EL Tutor job description. This new position is being added due to the increase in EL students that need to be served in our district. Once approved, this job description will be assigned a G policy code by MSBA for our website.
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7.F.15. Approve update to Policy GFABK Bilingual Tutor job description
Description:
Approval request to update GFABK - Bilingual Tutor to reflect the title of the job being updated to: English Learner (EL) Teacher
Also included is an update to the reporting structure, and duties/responsibilities to reflect the current practice.
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7.F.16. Approve edit to Policy GFAFA - Federal Grant Accountant
Description:
The request is to approve this edit to Policy GFAFA - Federal Grant Accountant to include a salary incentive that would be funded by Federal Grants.
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7.F.17. Rescinding Policy GFABMA - PBIS (Positive Behavior Intervention & Support Coordinator)
Description:
Request to approve rescinding GFABMA - this obsolete job description, the PBIS job no longer exists in our district.
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7.F.18. Approve edit to Policy GFAG - District Curriculum Director
Description:
The request is to approve an edit to the job title in Policy GFAG from District Curriculum Director to Director of Curriculum and Instruction.
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7.F.19. Approve Changes to GFAEG Job Description: Instructional Technology Specialist
Description:
This update changes wording to better fit their job description and update the working days from 200 to 232.
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7.F.20. Approve Policy GGB Salary Scale for the Routing Coordinator
Description:
Policy GGB approval will add the "Routing Coordinator" on the salary scale.This is a new job for transportation at no additional cost in funding to the district. The position will be funded by the transportation department. This position will begin for the 2024-2025 school year.
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7.F.21. Approve edit to Policy GGBA Administrative Salary Scale
Description:
Request to approve the edit to Policy GGBA - Changing the title of Director of Curriculum to the updated title: Director of Curriculum and Instruction.
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7.F.22. Approve edit to GGBB Supplement Scale
Description:
Approve edits to reflect changes effective July 1, 2024. The edits include deleting Construction Manager, TST Coordinator, and the word District in front of "supplements" to avoid confusion about funding. EL Tutor and Translator supplement is being added.
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7.F.23. Approve edit to Policy JCDAB Student Drug Testing
Description:
Approve the edit to Policy JCDAB under the section "second" violation. The edit would change the second violation for any time in "two" calendar years, to "one" calendar year. This would be less punitive for the student and provide an opportunity to advance from the program sooner.
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7.F.24. Approve edit to Policy GGBD Salary Scale
Description:
Approve edit to removed the ELL position from the Salary Scale GGBD. The EL position is no longer a non certified position.
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7.F.25. Request to approve update to Policy GFAGA Curriculum Specialist
Description:
Approve an update to Policy GFAGA to update language and remove ESSR funding.
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7.F.26. Approve update to policy GFBCG Distance Learning Facilitator
Description:
Request approval to update Policy GFBCG job description title and duties. Distance Learning Facilitator will be edited to reflect the current job as "Online" Learning Facilitator. The job of "distance" learning no longer reflects the job and duties of this position. The update will provide current qualifications and duties for this position.
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7.F.27. Rescind Policy GFBCK School Web Master
Description:
Requesting approval to rescind this job description as the School Webmaster position no longer exists.
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7.F.28. Approve updates to Policy GFBF Mechanic I and Mechanic II
Description:
Requesting approval for the updates to this job description. The update for the Mechanic I and Mechanic II positions included qualifications, areas of responsibility, and job duties.
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7.F.29. Approve update to Policy GFBHA- 1 Facilities Manager
Description:
This update reflects areas of responsibility, removal of language for ESSER funding, and reporting structure. July 1, 2024, is the effective date of change for the Facility Manager job description Policy GFBJA - 1
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7.F.30. Rescind Policy GFBHB ESSER Construction Manager Job Description
Description:
The request is to rescind policy GFBHB due to the ESSER Construction Manager job being obsolete effective July 1, 2024.
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7.F.31. Approve new job description: Routing Coordinator for the transportation department
Description:
This request is to approve a new job position/description: Routing Coordinator. This job will be added at no additional cost in funding for the district. The position will be funded by the transportation department. The position will begin for the 2024-2025 school year.
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7.F.32. Approve edit to Policy GFBCJA - EL Instructional Interventionist job description
Description:
Requesting approval to edit Policy GFBCJA job description of the EL Instructional Interventionist to reflect the current reporting structure and correction of some grammatical errors.
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7.F.33. Approve Revision to Policy JBCD Transfers and Withdrawal of Students
Description:
We have added language relective of new legislation passed by the Mississippi Legislature related to military personnel.
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7.F.34. Approve GFAE Job Description Information Technology Director
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7.F.35. Present Changes to Policy GFAEI Information System Specialist Job Description
Description:
Moving the salary scale from the job description to the presented salary scale in H.2.I. and making the scale a $10K instead of a $15K scale to match peers.
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7.F.36. Present update to salary scale GGBP - District Maintenance
Description:
Update to Salary Scale GGBP District Office Maintenance increases the salary scale of the Facilities Manager due to the loss of the ESSER Supplement for Construction Manager.
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7.F.37. Present Salary Scale Update to Policy GGBA
Description:
Presenting an update to Policy GGBA by moving the Director of Special Education and Director of Federal Programs/Student Services to the B1 level.
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7.F.38. Present Changes to Policy GFAEJ Student and Technology Support Manager Job Description
Description:
Moving the salary scale from the job description to the presented salary scale in H.2.I.
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7.F.39. Present Policy Code IHE Promotion and Retention
Description:
Edited homework and exams to match the student handbook
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7.F.40. Present Policy Code IHAEA Exam Exemptions
Description:
Edited exemption policy for high school and deleted exemptions for middle school to match the student handbook
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7.F.41. Present Policy GGBI Maintenance/Mechanic/District Painter Salary Scale
Description:
The Policy GGBI edit includes a salary increase for Mechanic 1 and an update in procedures to reflect current practices.
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7.F.42. Present update to Policy GBC Recruitment and Selection
Description:
Updates to the Policy GBC reflect current practices and procedures in our district.
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7.F.43. Present update to Policy GBKAR Professional Personnel Reduction in Force
Description:
Updates to Policy GBKAR reflect the current guidelines and Mississippi Codes for Professional Personnel Reduction in Force.
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7.F.44. Present update to Policy GFABM Positive Behavior Specialist
Description:
The update to Policy GFABM - PBS is an edit removing ESSER funding as the source for this position.
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7.F.45. Present update to Policy GBRM-2 Drug Testing Policy
Description:
The update to Policy GBRM-2 Drug Testing Policy will update this policy to reflect the current Mississippi Code and Federal Clearinghouse Query regulations.
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7.F.46. Present Policy GFBDM - High School Head Football Coach
Description:
Presenting edits to this policy to include all Head Coach positions in order to streamline our coaches' job descriptions into one format.
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7.G. Curriculum and Instruction
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7.G.1. Curriculum
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7.G.1.A. Approve JCSD 2024-2025 Student Calendar With Corrections
Description:
The graduation date for VHS was changed and the dates for student registration were added.
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7.G.1.B. Approve Memorandum of Agreement for Clinical Field Experiences College of Education and Professional Studies University of South Alabama with Jackson County School District for 2024-2025
Description:
University of South Alabama would like to place students in our schools who need student teacher experience for the upcoming school year. Mr. Pickett has reviewed and approved this MOA and sees no need for an accompanying SCA.
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7.G.1.C. Approve Participation of JCSD in a Linking Study With Curriculum Associates
Description:
This study will evaluate the relationship between i-Ready Diagnostic and the 2024 Mississippi Academic Assessment program (MAAP) summative tests for grades three through eight.
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7.G.1.D. Approve Purchase of 4 Days of Professional Learning from Curriculum Associates
Description:
Curriculum Associates will spend 4 days working with teachers on the transition to K-8 i-Ready Classroom Mathematics 2024, focus on middle school data analysis and goal setting, supporting teachers, curriculum specialists and principals in maximizing analyzation of data and gearing instruction to attain the most growth for our students.
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7.G.1.E. Approve Curriculum Associates Renewal Purchase
Description:
Approve purchase of renewal of K-3 I-Ready Learning Teacher Toolbox Access Reading and Writing per site for each of our lower elementary schools for 24-25 using district funds.
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7.G.1.F. Approve JCSD Student Handbook 2024-2025
Description:
Revised the calendar date on page 2 for Vancleave High School graduation to show accurate information.
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7.G.2. Special Education
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7.G.2.A. Approve Renewal of Contract Between Let's Talk Therapy and Jackson County School District
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7.G.2.B. Approve Renewal of Contract Between Community Action of South Mississippi and Jackson County School District
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7.G.2.C. Approve Renewal of Memorandum of Understanding between Health Connect America and Jackson County School District
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7.G.2.D. Approve Special Education Procedures Manual
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7.G.3. Student Services/Federal Programs
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7.G.3.A. f.y.i. Monthly School Improvement Board Reports for TSI and ATSI Schools: ECMS, SMEE, SMUE, SMMS, SMHS, and VMS
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7.G.4. Career and Technology
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7.G.4.A. Approve CTE Perkins Asset Disposal Request for June 2024
Description:
Approve CTE Perkins Asset Disposal Request for June 2024
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7.G.4.B. Presentation of Collaboration with MGCCC to Offer Dual-Credit CTE Classes
Description:
Presentation of Collaboration with MGCCC to Offer Dual-Credit CTE Classes
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7.H. Operations and Support
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7.H.1. Operations
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7.H.1.A. Approve Letter of Request to Allow Machado/Patano, PLLC to Design and Oversee the Construction of the VAC Baseball Bleachers
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7.H.1.B. Approve to Reallocate Attendance Center ESSER Fund Percentages
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7.H.1.C. Approve SMHS Elevator Service Renewal Agreement
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7.H.1.D. Approve Swetman Security for FY 24-25
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7.H.1.E. Approve Letter of Request to allow Machado/Patano PLLC Additional HVAC Units
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7.H.2. Information Technology
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7.H.2.A. Present IT In-Sourcing Plan
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7.H.2.B. Present Job Description: Assistant Director of Educational Technology
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7.H.2.C. Present Job Description: Technology Security Administrator
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7.H.2.D. Present Job Description: Help Desk Manager
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7.H.2.E. Present Job Description: IT Operations Administrator
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7.H.2.F. Present Job Description: Network Technician
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7.H.2.G. Present Job Description: Networked Systems Manager
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7.H.2.H. Present Job Description: Support Technician
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7.H.2.I. Present GGB Salary Scale for IT
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7.H.2.J. Present Job Description: IT Field Technician
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7.H.2.K. Present Job Description: IT Lead Technician
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7.H.2.L. Approve Internship Program with MGCCC
Description:
MGCCC would like to provide us with interns that will be paid though a grant. This will give us extra help and provide experience for their students while strengthening the relationship between us and the community college.
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7.H.3. Food Services
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7.H.3.A. Approve the Workplace Solutions Cooperative Acceptance Agreement with JCSD and Cintas Corporation.
Description:
Approve the Workplace Solutions Cooperative Acceptance Agreement with JCSD and Cintas Corporation.
The Child Nutrition program (CNP) rents personnel uniforms and workplace products such as dining room mats, aprons, dust mops, etc. with Cintas Corporation through the MS state contract. In order to negotiate state contract pricing and receive close to a 3% reduction in savings on select items, JCSD can agree to the Omnia National Cooperative Acceptance Agreement attached. The Child Nutrition department has been satisfied with the products and services Cintas Corporation has provided since the 20-21 school year and we would like to continue offering the same services. The attached Omnia agreement is no added expense to the district and presents a cost savings to the CNP. Therefore, we recommend that the board approve the new Cintas Corporation Omnia Cooperative Acceptance Agreement with JCSD.
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7.H.3.B. f.y.i. May 2024 Free and Reduced Percentages
Description:
f.y.i. May 2024 Free and Reduced Percentages
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7.H.3.C. f.y.i. May 2024 Average Daily Participation for Breakfast and Lunch
Description:
f.y.i. May 2024 Average Daily Participation for Breakfast and Lunch
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7.H.3.D. f.y.i. 2023-2024 School Year Average Daily Participation for Breakfast and Lunch
Description:
f.y.i. 2023-2024 School Year Average Daily Participation for Breakfast and Lunch
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7.I. 16th Section Leases
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7.I.1. f.y.i. Past Due Leases
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7.I.2. Approve Assignment of Lease to Duke
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7.J. Contracts and Agreements
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7.J.1. Approve ECLE Library Book Discard
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7.J.2. Approve VLE Request to Discard Library Books
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7.J.3. Approve Valerie Martino's Retirement Resolution
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7.J.4. Approve 2024 Student Transfers and Releases
Description:
Approval of all items dealing with legal student transfers and releases, as well as the agreements with school districts to approve those.
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7.J.5. Approve JCSD 2023 Student Transfers and Releases
Description:
Approve all 2023-2024 student legal transfer or release information that needs board approval.
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7.J.6. Approve Denise Wicker Retirement Resolution
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7.J.7. Approve Bailey Education Group, SMMS Request For Proposal For Professional Development, Training, Teacher Effectiveness, and Student Tutorial
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7.J.8. Approve SMHS Prom Agreement
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7.J.9. Approve ECUE Renaissance Contract
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7.J.10. Approve SMNE Yearbook Agreement
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7.K. Fundraisers and Donations
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7.K.1. Approve SMMS Fundraiser for Archery
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7.K.2. Approve ECMS PLTW Fundraiser Authorization Form-Chevron Donation
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7.K.3. Approve Donations to VMS Cheer, VHS Cheer & Fastpitch
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7.K.4. Approve VLE Fundraiser Request- Fall Book Fair
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7.K.5. Approve VUE Fall Book Fair Fundraiser
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7.K.6. Approve ECMS PTO Fundraiser Authorization-Kona Ice
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7.K.7. Approve SMEE Fundraiser for Fall Book Fair
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7.L. Travel Request
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7.L.1. Approve Travel Request for Special Education Department to Attend High-Leverage Practices for Success of All Students
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7.L.2. Approve Travel Request for Special Education Department to Attend the Time is Right Special Education Conference
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7.L.3. Approve Updated Travel Request for Special Education Department to Attend the 2024 East Special Education Congress
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7.L.4. Approve Travel Requests for Student Services to Attend 2024 NAEHCY Conference
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7.L.5. Approve SMHS Travel Request to Attend Bass Tournament
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7.L.6. Approve ECAC Coaches Travel Request-MAC
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7.L.7. Approve Superintendent and Assistant Superintendent Emergency Travel to Support VHS Baseball Team Playoffs
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7.L.8. Approve VAC MAC Clinic Travel Requests
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7.L.9. Approve Travel Request for JCTC to Attend 2024 MSSCA Conference
Description:
Approve Travel Request for JCTC to Attend 2024 MSSCA Conference
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7.M. Approve Consent Agenda
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7.N. f.y.i. Superintendent Update
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7.O. Closed Session
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7.P. Executive Session
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7.P.1. Student Discipline
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7.P.2. Legal/Personnel Matters
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