January 11, 2023 at 6:00 PM - C.O.O.R. ISD Board of Education Meeting

1. Call to order & Roll Call
School Board Appreciation- Superintendent Petri

2. Opening Ceremonies
- Pledge of Allegiance 
- Mission Statement
C.O.O.R. ISD provides programs and services with our partners to support the current and emerging teaching and learning needs of our schools and communities.

3. Organization of the Board

3.A. Election of Board President for 2023
Nomination(s):

3.B. Election of Board Vice President for 2023
Nomination(s):

3.C. Election of Board Secretary for 2023
Nomination(s):

3.D. Election of Treasurer for 2023
Nomination(s):

3.E. Committee Member Selection
-Finance Committee (Reporting, Budgets, Grants, etc.)
-Buildings and Grounds Committee (including Equipment)
-Legislative/Strategic Planning Committee (Quarterly Goal Review)
-Policy Committee (new Administrative Guidelines)
-Personnel Committee (Wages, Contract Negotiation, etc.) 
-Evaluation of the Superintendent- Committee of the Whole
-CTE Steering Committee

The 2022 committee list is attached for your reference.

4. Adopt the Agenda

5. Presentation: Alternative Educational Academy of Ogemaw County
- Student data by Tina Williams, Director
- Financial Audit by Nathan Miller, CPA -- Stephenson & Company, P.C.

6. Department Updates
-Career & Technical Education Department 
-Early Childhood Department 
-Instructional Services Department 
-Special Education Department 
-R.O.O.C., Inc. 
-K12 ETA (Educational Technology Association)

7. Public Participation
-The public may submit comments by 3:00 PM:  https://forms.gle/LoHQRUpns9MKTvef6
-The public may call 989-275-9575 and leave a voicemail by 3:00 PM, OR
-The public may raise his/her hand during this session of the meeting.
-Individuals may speak for a maximum of 5 minutes. 
-Groups may speak for a maximum of 15 minutes.

8. Consent Agenda
(A single member's request shall cause an item on the Consent Agenda to be relocated as an Action Item, eligible for discussion and vote that evening.)

8.A. Approve minutes of previous meeting on January 4, 2023.

8.B. Approval of Bills for December 2022 totaling $1,023,412.69

8.C. Approve Revenue & Expenditure Reports for December 2022 (CTE, Gen Fund, ROOC, Special Ed, and Summary reports)

8.D. Establish Board Per Diem for 2023
That a per diem allowance of $30.00 shall be granted to board members for attendance at board meetings, committee meetings, and those activities identified by board policy, or authorized duty, if the duty is authorized in advance by resolution of the board. The board president or designee will be allowed compensation equal to one regular meeting for meeting once per month with the superintendent to prepare an agenda for the regular meeting. (see Policy 2306)
 

8.E. Approve an increase in mileage rate from $0.625 to $0.655 cents per mile to  match the IRS rate as of Jan 1, 2023

8.F. Call Regular Meetings - Meeting dates to be posted for 2023:
February 8, 2023
March 8, 2023
April 12, 2023
May 10, 2023  
June 14, 2023
June 28, 2023 Special Meeting- Budgets
July 12, 2023
Aug 9, 2023
Sept 13, 2023
Oct 11, 2023 
Nov 8, 2023
Dec 13, 2023
Jan 10, 2024
Potential remote locations to be decided

8.G. Appoint Designee for Posting of Public Notices
To appoint the Superintendent’s Secretary as designee responsible for implementing the public notice requirements of the Open Meetings Act.

8.H. Designate Recording Secretary
Appoint Rebecca Socia as Recording Secretary for the COOR Board of Education to be reimbursed for mileage at the current Board-approved rate, and per diem of $65.00 per meeting.

8.I. Authorize Natalie Davis as signatory for the following agreements:
- Carl D. Perkins Application with the Michigan Department of Education-Office of Career & Technical Education (MDE-OCTE)
- All Fiscal Reports with OCTE in the Career and Technical Education Information System (CTEIS) 
 

8.J. To  designate  J.P.  MORGAN  CHASE   as the  depository  for  the C.O.O.R.  Intermediate School  District for the   following accounts; authorizing the administration to select the institution that is in the best interest of the school district; authorizing the Superintendent or his Designee(s) to make transfers between business checking account(s) and/or high yield savings account(s); authorizing transfers to be made  by telephone, fax and/or other electronic means:

Business Checking Accounts: General Fund, COOR Payroll, and ROOC Payroll.
High Yield Savings Accounts: General Fund and ROOC Investment Fund.

8.K. Signing of Checks
That COOR and R.O.O.C., Inc. payroll business checking accounts require only one signature; Shawn Petri, Board President, or Treasurer are hereby authorized to sign all  checks. The General Fund business checking account requires only one signature.
 

8.L. Extend Retainer Agreement
To extend the retainer agreement at a cost of $2,500 and authorize the use of Thrun Law Firm, P.C. This is the same price as 2022.

8.M. Approve Attendance at Conferences

That approval shall be given for any member of the Board of Education to attend the Governor’s Education Summit, NSBA’s Advocacy Institute, Northern Michigan School Legislative Association, as well as any conferences, trainings or meetings offered by the Michigan Association of School Boards, held in Michigan, for this year. Approval includes associated expenses for travel, lodging, food and conference fees. Specific dollar amounts for costs of registration, lodging, travel, and meals must be also subsequently be approved by the board’s designee, the Superintendent.
 

8.N. Verify Current Newspapers of Record for C.O.O.R. ISD shall be: 

• Crawford County Avalanche
• Oscoda County Herald
• Ogemaw County Herald
• Houghton Lake Resorter

8.O. Approve Professional Dues / Memberships
To approve payment of dues to the attached list of professional organizations for the year. 
 

8.P. Approve closing the C.O.O.R. ISD central office to the public, allowing staff to attend the following four events: All-staff Professional development Day on August 21, COOR Educational Center Graduation, Career Tech commencement, and the week between Christmas and New Year.    
 

8.Q. Authorize the following individuals to fill district Title IX roles: 
Coordinator: Alexis Ferguson, Human Resources
Investigators: Melisa Akers, Director of Special Education
Decision Maker: Shawn Petri, Superintendent
Appeals: Katie Keith, Early Childhood Supervisor

9. Action Items

9.A. Ratify a new contract with Joe Moore as COOR Educational Center Principal from January 3, 2023 to June 15, 2023. 

9.B. Ratify a new contract with Melisa Akers, Director of Special Education, from January 1, 2023 through June 30, 2023.

9.C. Approve a contract with Heather Sharpe, Whole Child Specialist in Mio AuSable Schools and Fairview Area Schools effective January 16, 2023 to August 31, 2023

9.D. Ratify the hiring of Angela Stern, MOCI teacher at the CEC on the COOR Educational Association salary scale at BA step 5 as of  Aug22, 2022
 

9.E. Approve an increase to sub direct care workers and CEC substitute paraprofessional wages from the current $10.12 to $10.35 per hour effective January 1, 2023.  The minimum wage increased to $10.10.  In the past, COOR maintained sub parapros wages at 25 cents more than minimum wage. Minimum wage is set to increase to 12.00 per hour as of February 1, 2023.
 

9.F. Approve an amendment to the 2022-23 ROOC, Inc. budget

9.G. Approve an amendment to the 2022-23 Career & Technical Education budget.

9.H. Update Policy 3118 with new Title IX Coordinator

9.I. Approve registration and expenses for the Superintendent or any interested Board Members to participate in the 2022 MASB Winter Institute taking place virtually from Friday, Feb 25th to Sunday, Feb 27th.  These are Live Online Webinars.

The cost is $90 for each session, except CBA 101 and Board President Workshops, which are $180 each.
Fri 8:30- 11:30, 12:30- 3:30
Sat 8:30- 11:30, 12:30- 3:30, 6:00- 9:00
Sun 8:30- 11:30, 12:30- 3:30

9.J. Approve registration fees & overnight expenses for Superintendent Petri to attend the following Michigan Negotiator's Association events: 
-2023 Labor Relations Academy in Lansing on Feb 1-3, 2023
-2023 Spring Conference in Lansing on March 9, 2023

9.K. Approve registration & overnight expenses for Superintendent Petri to attend the MASA Midwinter Conference in Kalamazoo on January 18-20, 2023.  Registration is $450.

9.L. Approve district's Title IX positions:
Coordinator: Alexis Ferguson, Human Resources. 
Investigators: Melisa Akers, Director of Special Education
Decision Maker: Shawn Petri, Superintendent
Appeals: Katie Keith, Early Childhood Supervisor

9.M. Approve a new name for the Career Tech Center: 
COOR Advanced Technical Innovation Center

Please note that an Open House has been scheduled for Tuesday,  January 31st at 5:30 PM. (see attached flyer) 

10. Information Items
- COOR Advanced Technical Innovation Center Open House/ Pre-registration event on Tuesday, January 31st 5:30-7:30 PM
- December Social media report card
- New Hire: Sharon McMillan, Administrative Assistant for Early Childhood, Instructional Services, and the Northeast Michigan STEM Center.
-Alternative Educational Center of Ogemaw County
December 12, 2022 meeting minutes
January budget revision

 

11. Superintendent's Report

12. Communications - None.

13. Public Participation- continued

14. Approve the Superintendent’s Performance Evaluation as follows:
"The Board reviewed the legal requirements associated with the Superintendent Performance Evaluation Instrument and gives the Superintendent the following rating:
Regarding Section A: Governance & Board Relations - score: 3.83
Regarding Section B: Stakeholder Relations - score: 3.78
Regarding Section C: Employee Relations - score: 3.64
Regarding Section D: Operations & Finance - score: 3.75
Regarding Section E: Educational Leadership - score: 3.54
Professional Practice Rating - score: 3.69 (50%)
Student Growth - score: 4 (40%)
Progress toward District-Wide Goals - score: 3.5 (10%)
Summative Evaluation Score - score:  3.79
Evaluation Rating: 95% - Highly Effective "

 

15. Approve contract renewal for Superintendent Shawn Petri with updates, from July 1, 2022 to June 30, 2025

16. Adjournment