October 22, 2025 at 10:00 AM - Regular Meeting
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1. Call to Order
Description:
Call to Order Time: Invocation by: Board Members Present: Board Members Absent: Region 5 Personnel Present: Guests Present: |
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2. Region 5 Staff Presentation: Alicia Nelson
Description:
Alicia Nelson, Region 5 Program Coordinator, will present information on the Texas Mentorship Training program.
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3. Executive Director Report
Description:
The Executive Director will report on the service center and districts within Region 5.
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4. Discussion/Information Items
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4.A. Board Member Term Update
Description:
Notice of Election will be posted by January 31 for the filing period of February 1-20. The following board terms will expire on May 31, 2026:
LaNell Wilson, Charter School Representative, completes her fourth one-year term on May 31, 2026. As an exception, the Commissioner allowed a fourth one-year term beyond the normal three. |
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4.B. Personnel Changes
Description:
Dr. Terrier will report on employment, retirements, and resignations of staff since the previous board meeting as shown on the attached report.
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4.C. Sale of Region 5 Vehicle
Description:
Dr. Terrier will report on the sale of the Region 5 vehicle, 2023 Nissan Rouge, according to policy CI (Local) - Property Disposal.
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4.D. Impact Texas ESC Summit - March 23-25, 2026
Description:
The Texas Association of Education Service Centers Conference (TAESC) has been redesigned into a joint conference with the Quality, Leadership & Synergy Conference (QLSC) now called Impact Texas ESC Summit. It will be in Houston on March 23-25, 2026. Registration is open now and housing will open soon.
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4.E. Food Service Cooperative Update
Description:
The Region 5 Food Service Cooperative held the East Texas Food and Product Expo in Lufkin on Tuesday, October 14, 2025. The event theme was "You've Got a Friend in Child Nutrition". They had over 80 manufacturers represented. More than 250 students and staff were in attendance, representing 14 districts, which included 6 cooperative members that are in Region 7. This event is funded through the Food Service Cooperative, with vendors paying a fee for booth rental.
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4.F. Executive Session
Description:
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open session. Motion to conduct a closed session: Second: Vote: Beginning Time: Motion to return to open session: Second: Vote: Ending Time: __________ Action on items considered in Executive Session: Motion: Second: Vote: |
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4.G. Next Regular Board Meeting - December 18, 2025
Description:
The next regular board meeting is scheduled for Thursday, December 18, 2025, at 10:00 in the Board Room on the 5th floor of Edison Plaza. The annual staff and Board Christmas luncheon will take place on the 4th floor following the meeting.
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5. Approval of Minutes
Description:
The Board is requested to approve the minutes of the regular meeting held Wednesday, August 27, 2025. Motion by: Second by: Vote: |
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6. Financial Management
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6.A. Review of Investment Policy, Investment Strategies, and Adoption of Written Instrument
Description:
In accordance with Government Code 2256.005(e), the Board shall review its investment policy and investment strategies not less than annually. The Board shall adopt a written instrument stating that it has reviewed the investment policy and investment strategies and that the written instrument so adopted shall record any changes made to either the investment policy or investment strategies. A copy of the investment policy is included in the board packet, and a copy of Texas Government Code Sections 2256.01 through 2256.019 will be made available for review.
It is requested that the Board review its investment policy and strategies, and adopt a written instrument stating that it has reviewed them and that the adopted written instrument shall record any changes made to either the investment policy or investment strategies. Motion by: Second by: Vote: |
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6.B. Investment Portfolio Report
Description:
As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio for Board approval. Motion by: Second by: Vote: |
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6.C. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
Description:
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed) for approval. Motion by: Second by: Vote: |
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6.D. Retention Incentive
Description:
Due to the continuing statewide teacher shortage and inflation, the board is requested to consider a one-time retention incentive of net $1,200 for all full-time staff and net $500 for all part-time staff hired on or before December 1, 2025 and who have not submitted a formal notice of resignation.
Motion by: Second by: Vote: |
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6.E. Capitalization Threshold
Description:
Consideration is requested to revise CHE (local) policy to increase the Capitalization Threshold from $5,000 to $10,000 to align with the federal EDGAR and TEA changes.
Motion by: Second by: Vote: |
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6.F. Per Diem Rate
Description:
The board is requested to consider, and if appropriate, to approve the increase of the daily meal per diem from $51.00 to $63.00.
Motion by: Second by: Vote by: |
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7. Adjournment
Description:
Motion to Adjourn: Second: Vote: Adjournment Time: Minutes taken by: |