August 28, 2024 at 10:00 AM - Regular Meeting
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1. Call to Order
Description:
Call to Order Time: Invocation by: Board Members Present: Board Members Absent: Region 5 Personnel Present: Guests Present: |
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2. Public Hearing (Joint Meeting with TASA Superintendent Group)
Description:
The Board of Directors will meet with the TASA Superintendent Group for a joint meeting and public hearing. Dr. Terrier will present the 2023-24 Region 5 ESC Performance Report.
At the conclusion of this portion of the meeting, the Board will relocate to the Boardroom on the 5th Floor of Edison Plaza. |
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3. Discussion/Information Items
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3.A. Executive Director Report
Description:
The Executive Director will present his report to the Board.
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3.B. Commissioner of Education's Evaluation of Executive Director
Description:
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3.C. Personnel Changes
Description:
Dr. Terrier will report on employment, retirements, and resignations of staff since the previous board meeting as shown on the attached report. |
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3.D. Executive Session
Description:
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open session. Motion to conduct a closed session: Second: Vote: Beginning Time: Motion to return to open session: Second: Vote: Ending Time: Action on items considered in Executive Session: Motion: Second: Vote: |
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3.E. Food Service Cooperative Update
Description:
The Region 5 Food Service Cooperative will host its Lufkin Food Show on September 17. We are pleased to announce that Deweyville ISD and West Orange Cove CISD have joined the Coop, bringing the total to 42 districts from Regions 4, 5, 6, and 7.
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3.F. Renew Board Member Disclosure Statements
Description:
Board members will sign a new disclosure statement indicating any conflicts of interest with the Region 5 ESC. Renewal will be on an annual basis.
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3.G. Next Board Meeting - October 23, 2024
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4. Approval of Minutes
Description:
The Board is requested to approve the minutes of the regular meeting held Wednesday, June 26, 2024. Motion by: Second by: Vote: |
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5. Administrative Management
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5.A. Acceptance of 2023-24 Performance Report
Description:
The Board will consider approval of the 2023-24 Performance Report as given by the Executive Director at the Joint Meeting with Superintendents.
Motion by: Second by: Vote: |
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5.B. Region 5 Organizational Chart for 2024-25
Description:
The 2024-25 Organizational Chart for Region 5 ESC is presented for approval.
Motion by: Second by: Vote: |
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5.C. Interlocal Agreement with Region 4
Description:
Ratify interlocal agreement with Region 4 for Texas Education Exchange Beta Support Services as shown.
Motion: Second: Vote: |
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5.D. Interlocal Agreement with Region 13
Description:
Consider approval of Interlocal Agreement between Region 5 ESC and Region 13 ESC for the following programs:
Second by: Vote: |
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5.E. Interlocal Agreement with Texas Education Agency for Intruder Detection Audits
Description:
Ratify contract with the Texas Education Agency regarding Intruder Detection Audits.
Motion: Second: Vote: |
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5.F. Policy Update 30
Description:
Consider review of legal policies and adoption of local policies submitted by TASB in Policy Update 30. Local policies are listed below for approval.
BBF(LOCAL): BOARD MEMBERS - ETHICS CHE(LOCAL): PURCHASING AND ACQUISITION - CAPITAL ACQUISITION CRF(LOCAL): INSURANCE AND ANNUITIES MANAGEMENT - UNEMPLOYMENT INSURANCE DBAA(LOCAL): EMPLOYMENT REQUIREMENTS AND RESTRICTIONS - PRE-EMPLOYMENT REVIEWS ECA(LOCAL): TECHNOLOGY RESOURCES - CYBERSECURITY FA(LOCAL): STUDENT RECORDS Motion by: Second by: Vote: |
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6. Financial Management
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6.A. Investment Portfolio Report
Description:
As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio for Board approval. Motion by: Second by: Vote: |
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6.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
Description:
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed) for approval. Motion by: Second by: Vote: |
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6.C. Depository Bank Contract
Description:
The PNC depository contract renewal is scheduled for the last of three two-year-renewal cycles. This two-year period is from 9/1/2024 to 8/31/2026. A Request for Proposal will be issued between February and April 2026.
Motion by: Second by: Vote: |
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6.D. Edison Plaza Building Lease
Description:
Consider approval for Edison Plaza annual lease amounts that exceed $500,000 for 2024-25 as shown below. Leases on all floors expire December 2027.
Second by: Vote: |
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6.E. Purchasing Bids Scheduled for Release
Description:
October Bids: Release September 3, 2024
Motion by: Second by: Vote: |
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6.F. Adoption of 2024-25 Annual Budget
Description:
Consider adoption of the 2024-25 annual budget as shown in the following summary reports.
Motion by: Second by: Vote: |
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6.G. Add Region 5 Accountant to TexPool as Authorized Representative
Description:
It is requested that the Board consider adding Natalie Raney, Region 5 Accountant, to TexPool as an Authorized Representative.
Motion by: Second by: Vote: |
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7. Adjournment
Description:
Motion to Adjourn: Second: Vote: Adjournment Time: Minutes taken by: |