April 26, 2023 at 10:00 AM - Regular Meeting
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1. Call to Order
Description:
Call to Order Time:
Invocation by: Board Members Present: Board Members Absent: Region 5 Personnel Present: Guests Present: |
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2. Discussion/Information Items
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2.A. Region 5 Staff Report - Amanda Hatton
Description:
Amanda Hatton, Region 5 Program Coordinator, will present information on the recent Youth Career Expo held at Ford Park.
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2.B. Edison Plaza 4th Floor Carpet
Description:
Dr. Terrier will update the Board on steps taken to replace worn carpet on the fourth floor of Edison Plaza. The foot traffic from workshops, training sessions, and conferences have contributed to the need for replacement.
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2.C. Client Satisfaction Survey
Description:
Dr. Terrier will report on results from the annual Client Satisfaction Survey.
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2.D. TAESC Conference in November
Description:
The TAESC (Texas Association for Educational Service Centers) Conference has been scheduled for November of 2023 in South Padre Island. The conference, which began in 2014, was originally planned for even-numbered years. COVID-19 caused the 2020 conference to be postponed to 2021, so the conference is now planned for odd-numbered years. The guidelines and updated schedule are attached.
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2.E. Sale of Region 5 Ford Pickup Truck
Description:
Dr. Terrier will report on the sale of the Region 5 2017 Ford Pickup Truck according to policy CI(Local) - Property Disposal.
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2.F. Food Service Cooperative Bid on Specialty Items
Description:
The Region 5 Food Service Cooperative went out for bids in March for specialty items, including soda, water, chemicals, smallwares, produce, and catalog items (ice cream and plastic bagging system).
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2.G. Next Board Meeting - June 28, 2023
Description:
The next regular board meeting is scheduled for June 28, 2023.
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2.H. Statement of Officer Forms
Description:
Statement of Officer forms will be signed by Debbie Nicks, Jimmy Hicks, and LaNell Wilson (pending approval of Ms. Wilson by TEA).
These statements must be signed prior to taking the Oath of Office and retained with the ESC's official Board records. The Oath of Office will be administered at the June meeting, at which time the Board will elect officers. No vote is required on this item. |
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2.I. Personnel Changes
Description:
Dr. Terrier will report on employment and resignations of staff since the previous board meeting as shown on the attached report.
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3. Executive Session
Description:
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E.
Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting. Conduct a closed session: Motion by: Second by: Vote: Beginning Time: Return to open session: Motion by: Second by: Vote: Ending Time: Action on items considered in Executive Session, if any: Motion by: Second by: Vote: |
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4. Approval of Minutes
Description:
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4.A. Approval of Minutes - February 22, 2023 Regular Meeting
Description:
The Board is requested to approve the minutes of the regular meeting held Wednesday, February 22, 2023. Motion by: Second by: Vote: |
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4.B. Approval of Minutes - March 8, 2023 Special Meeting
Description:
The Board is requested to approve the minutes of the special meeting held Wednesday, March 8, 2023. Motion by: Second by: Vote: |
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4.C. Approval of Minutes - March 9, 2023 Special Meeting
Description:
The Board is requested to approve the minutes of the special meeting held Thursday, March 9, 2023. Motion by: Second by: Vote: |
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4.D. Approval of Minutes - March 24, 2023 Special Meeting
Description:
The Board is requested to approve the minutes of the special meeting held Wednesday, March 24, 2023. Motion by: Second by: Vote: |
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5. Administrative Management
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5.A. Region 5 Calendar and Holiday Schedule for 2023-2024
Description:
Consider approval of the proposed Region 5 Calendar and Holiday Schedule as presented.
Motion: Second: Vote: |
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5.B. Resignation of Board Member Wanda Woods
Description:
Consider resignation of Region 5 Board Member Wanda Woods in accordance with policy BBB(Local) and (Legal).
Motion: Second: Vote: |
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6. Financial Management
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6.A. Investment Portfolio Report
Description:
As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio for approval as presented.
Motion by: Second by: Vote: |
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6.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
Description:
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed) for approval as presented.
Motion by: Second by: Vote: |
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7. Adjournment
Description:
Adjournment Time:
Motion by: Second by: Vote: |