February 22, 2023 at 10:00 AM - Regular Meeting

Description: 
Call to Order Time: 

Invocation by: 

Board Members Present: 

Board Members Absent: 

Region 5 Personnel Present:

Guests Present:
 

Description:  Karen Ford will present information to the Board on TIL (Texas Instructional Leadership).
 

Description: 
The Board is requested to approve the minutes of the regular meeting held Thursday, December 15, 2022.

Motion by: 

Second by: 

Vote: 
 

Description:  Notice of the March Region 5 Board Election was placed in newspapers and mailed to all superintendents in the region. The following places have expiring three-year terms:

Place 2 - Newton County (currently filled by Jimmy Hicks)
Place 5 (At Large) - Jefferson County (currently filled by Debbie Nicks)

Charter School Board Member LaNell Wilson will complete her first one-year appointment on May 31, 2023. Her renewal is pending appointment by the Commissioner of Education.

Motion:

Second:

Vote:
 
 

Description:  Dr. Bob Nicks, Consultant, will give the Board an update on the Executive Director Search.
 

Description:  The Board will consider approval of the updated Executive Director Evaluation Instrument. 

Motion:

Second:

Vote:
 

Description:  The Board will consider approval of the list of applicants presented to interview for the position of Executive Director.

Motion:

Second:

Vote:
 

Description:  The Board will decide on interview dates for the Executive Director position. 

Motion:

Second:

Vote:
 

Description: 
The Acting Executive Director and Chief Financial Officer will present a detailed report on the enclosed investment portfolio for approval.

Motion by: 

Second by: 

Vote: 
 

Description: 
The Acting Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed) for approval.

Motion by: 

Second by: 

Vote: 
 

Description:  Consider approval of utilizing the multi-year renewal option for insurance contracts, including Property (includes windstorm), Liability, Commercial Crime, Inland Marine, Auto, Boiler/Machine, and School Board Legal. 

Motion:

Second:

Vote:
 

Description:  Consider approval to engage with Weaver and Tidwell, LLP, to perform annual financial audit services for Region 5 ESC for the fiscal year ending August 31, 2023. If approved, a formal engagement letter will be signed between Weaver & Tidwell, LLP, and Region 5 ESC.

Motion:

Second:

Vote:
 

Description:  Consider approval of bids received and vendors awarded for the Food Service Cooperative Commodity Processing bid. 

Motion:

Second:

Vote:
 

Description:  Consider approval for Region 5 Food Service Cooperative to release a  six-month Catalog Bid for procurement of Fresh Produce. 

Motion:

Second:

Vote:
 

Description:  Consider approval to open the Job Order Contracts bids for new vendors by requesting RFPs (Requests for Proposal).

Motion:

Second:

Vote:
 

Description:  Consider approval of a new bid category for March - School Safety Systems and Services. If approved, the bid will be released March 7 through April 11, 2023.

Motion:

Second:

Vote:
 

Description:  Consider changing designated officer on DPS Security License. Dr. Lovett's name would be removed resulting from his retirement, and an application submitted to add Dr. Byron Terrier, Acting Executive Director.

Motion:

Second:

Vote:
 

Description:  Consider the enclosed TexPool "Resolution Amending Authorized Representatives" in order to transfer Dr. Lovett's name to Dr. Byron Terrier, Acting Executive Director, as the result of Dr. Lovett's retirement effective 2/28/23.

Motion:

Second:

Vote:
 

Description:  Consider name and signature changes to the PNC Bank Accounts from Dr. Lovett to Dr. Byron Terrier, Acting Executive Director, as the result of Dr. Lovett's retirement, effective February 28, 2023.

Motion:

Second:

Vote:
 

Description:  Consider changing the name on the PNC Credit Card account from Dr. Lovett  to Dr. Byron Terrier, Acting Executive Director, as the result of Dr. Lovett's retirement effective 2/28/23.

Motion:

Second:

Vote:
 

Description:  Consider account name change on the American Express credit card account from Dr. Lovett to Dr. Byron Terrier, Acting Executive Director, as the result of Dr. Lovett's retirement effective 2/28/23.

Motion:

Second:

Vote:
 

Description:  Consider account name change with the Texas Department of Public Safety for background checks from Dr. Lovett to Dr. Byron Terrier, Acting Executive Director, as the result of Dr. Lovett's retirement, effective 2/28/23.

Motion:

Second:

Vote:
 

Description:  Consider account name change on the Teacher Retirement System account from Dr. Lovett to Dr. Byron Terrier, Acting Executive Director, as the result of Dr. Lovett's retirement effective 2/28/23.

Motion:

Second:

Vote:
 

Description:  Consider account name change on the Region 5 FBS Insurance account (third party administrator) from Dr. Lovett to Dr. Byron Terrier, Acting Executive Director, as the result of Dr. Lovett's retirement effective 2/28/23.

Motion:

Second:

Vote:
 

Description:  Consider account name change on the Region 5 NBS Benefit and 403(b) and 457 Retirement Plan Administrators account from Dr. Lovett to Dr. Byron Terrier, Acting Executive Director, as the result of Dr. Lovett's retirement effective 2/28/23.

Motion:

Second:

Vote:
 

Description:  Consider account name change on the Deep East Texas Self Insurance account (Workers Comp) from Dr. Lovett to Dr. Byron Terrier, Acting Executive Director, as the result of Dr. Lovett's retirement effective 2/28/23.

Motion:

Second:

Vote:
 

Description:  Consider account name change on the TWC Unemployment Insurance account from Dr. Lovett to Dr. Byron Terrier, Acting Executive Director, as the result of Dr. Lovett's retirement effective 2/28/23.

Motion:

Second:

Vote:
 

Description:  Consider name change on the Legal Shield account from Dr. Lovett to Dr. Byron Terrier, Acting Executive Director, as the result of Dr. Lovett's retirement effective 2/28/23.

Motion:

Second:

Vote:
 

Description:  Dr. Terrier will report on employment, resignations, and retirements of staff since the previous board meeting as shown on the attached report.
 

Description:  Discuss draft of the prohibited technology use guidelines as presented.
 

Description:  Claudette Session received the Texas Adult Education Teacher of the Year award at the annual Texas Association for Literacy and Adult Education award ceremony on Friday, February 10, 2023. The recognition is awarded to one Texas Adult Education and Literacy instructor each year.

In addition, the following adult learners from Region 5 ESC Adult Education and Literacy program received awards from the Texas Association for Literacy and Adult Education:

Maribel Weathersby
2022 Career Pathways Learner of the Year Award

Roselia Cuberth
2022 English Language Learner of the Year Award
 

Description:  The annual Youth Career Expo was held on February 2nd at Ford Park. Region 5's own Amanda Hatton coordinated the event, which was held in conjunction with Texas Workforce Solutions. Over 3,300 students attended the event. 
 

Description:  The Region 5 Food Service Co-op's 23rd Annual Food Show and Tasting will be held on Thursday, February 23, 2023, at the Beaumont Civic Center from 1:00-5:00 PM. The theme for the event is "Up, up and away we go with Food and Nutrition!" Board members are invited to attend.
 

Description:  The State Comptroller's Office has increased the mileage reimbursement rate from 62.5 cents to 65.5 cents per mile effective January 1, 2023. Region 5 will follow suit by matching that rate.
 

Description:  The next regular meeting of the Region 5 Board of Directors is scheduled for Wednesday, April 26, 2023, at 10:00 a.m. in the boardroom. Notice of any special board meeting will be sent as needed.
 

Description: 
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. 

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

Conduct a closed session:
 
Motion by: 

Second by: 

Vote: 

            Beginning Time:  

Return to open session:
 
Motion by: 

Second by: 

Vote: 

            Ending Time:  

Per items considered in Executive Session.
 
Motion by: 

Second by: 

Vote: 
 

Description: 
Adjournment Time: 

Motion by: 

Second by: 

Vote: