June 22, 2022 at 10:00 AM - Regular Meeting

Description: 
Call to Order Time: 

Invocation by: 

Board Members Present: 

Board Members Absent: 

Region 5 Personnel Present:

Guests Present:
 

Description: 
The following Board Members will take the Oath of Office. A Statement of Officer has been signed by each.

• Place 1 - Hardin County - Donald Foster
• Place 4 - Jefferson County - Keith Elliott
• Place 7 - Jasper County - Robert E. Madding
• Charter Member - LaNell Wilson

Description: 
The Board is requested to approve the minutes of the regular meeting held Tuesday, April 26, 2022.

Motion by: 

Second by: 

Vote: 
 

Description:  Consider joining TRBC (Texas Rural Broadband Coalition) through adoption of the attached resolution. The mission of the TRBC is to expand broadband internet access to rural communities throughout the State of Texas by partnering with education service centers. 

Motion:

Second by:

Vote:
 

Description:  Review legal policies and take action on local policies listed below:
CH(LOCAL) - Purchasing and Acquisition
CU(LOCAL) - Facilities Construction

Motion by:

Second by:

Vote:

 

Description: 
It is recommended that the Service Center, as a member of the TRS Active Care Group, continue to contribute toward full employee only health coverage.  It is recommended that this contribution be $460 per month per employee. 

If an employee declines Active Care coverage, then it is recommended that the ESC offer $160 per month to declining employees for use toward other ESC insurance benefits (example: dental, vision, cancer, etc.).  If the amount of optional insurance selected is above $160, the employee will be required to cover the difference.  If amount of optional insurance is less than $160, then no other amount is due the employee. 

The $460 per month will consist of a state contribution of $75 per month per individual to the ESC toward health coverage and it is recommended that the ESC contribute the additional $385 per month per individual.

If an employee chooses ActiveCare 1-HD, the difference between the cost of employee only and the contribution from the Service Center can be used toward other ESC insurance benefits (example: health savings account, flexible spending accounts, dental, vision, cancer, etc.).

At a cost of $5.00/month/employee the service center will provide TeleHealth coverage through MDLive.

Motion by: 

Second by: 

Vote: 
 

Description: 
At a cost of $1.50 per month per employee, as of now, the Service Center is currently providing employee life insurance coverage in the amount of $25,000.

This would bring the ESC insurance contribution to a maximum of $466.50 per month per employee.

Motion by: 

Second by: 

Vote: 
 

Description: 
Request approval of salary increases for the following amounts listed by paygrade groupings (for current full-time staff):

• $2,500 for Paygrades 1, 2 & 3 (all non-exempt staff)
• $3,000 for Paygrades 4 & 5 (exempt staff)
• $3,500 for Paygrades 6 & 7 (exempt staff)
• $4,000 for Paygrades 8 & 9 (exempt staff)

The estimated amount of this increase totals $336,500.

Motion by: 

Second by: 

Vote: 
 

Description: 
The Board is requested to consider the salary of the Executive Director pending employment authorization from the Commissioner of Education.

Motion by: 

Second by: 

Vote: 
 

Description: 
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. 

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

Conduct a closed session:
 
Motion by: 

Second by: 

Vote: 

            Beginning Time:  

Return to open session:
 
Motion by: 

Second by: 

Vote: 

            Ending Time:  

Per items considered in Executive Session.
 
Motion by: 

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Vote: 
 

Description: 
As required in Policy No. CBF, the Executive Director will present a detailed report on the enclosed investment portfolio, which is recommended for approval as presented.

Motion by: 

Second by: 

Vote: 
 

Description: 
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, budget proposal for Fund 499 Org 808, check register, and checks over the amount of $10,000 for approval as presented. 

Motion by: 

Second by: 

Vote: 
 

Description: 
Consider approval of GASB 54 Fund Balance Assignment/Commitment as presented.

Motion by: 

Second by: 

Vote: 
 

Description: 
Consider authorizing the Southeast Texas Purchasing Cooperative to obtain and award semi-annual and annual bids on the following:
 

• Art Equipment and Supplies
• Athletic Complex, Auditorium, Gymnasium Equipment Supplies and/or Services
• Audio-Visual/Media Equipment, Supplies, and Services
• Computers, Peripherals, Supplies and Operating Systems Technical Assistance
• Drug Testing/Identification Services
• Efficiency Services
• Elevator Maintenance, Inspection Services and Supplies
• Fencing Supplies, Installation and Services
• Furniture (Office, Library and Instructional)
• General Office Supplies
• Instructional Teaching Aids and Supplies
• Janitorial Equipment, Supplies, and Services
• Kitchen Equipment, Parts and Services
• Lawn Maintenance Equipment, Parts, and Services
• Library and Instructional Books
• Math Calculators Manipulatives and Supplies
• Musical Instruments, Supplies, and Services
• Outside Printing Services
• Paper
• Pest Control Supplies and Services
• Playground Equipment, Supplies, and Services
• Portable Buildings, Ramping and Supplies
• Promotional Products
• Region 5 Printing Services
• Science Equipment and Supplies
• Signs - Outdoor and Indoor Sales and/or Services
• Transportation Parts and Supplies (Excludes Sales and Services)
• Uniforms

Motion by: 

Second by: 

Vote: 
 

Description: 
Region 5 Food Service Cooperative released a Fresh Produce Catalog Bid for procurement of Fresh Produce from August 1, 2022, to January 31, 2023. Bids will be received and opened on Tuesday, July 19, 2022.

Motion by: 

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Vote:  

 

Description: 
Dr. Lovett will report on employment and resignations of staff since the previous board meeting as shown on the attached report.
 

Description: 
The annual TASA/TASB Convention will be held September 23-25, 2022, in San Antonio, Texas. Housing and registration open on July 19. 

 

Description: 
Thursday, August 25, 2022, 10:00 a.m. is recommended for the next Board meeting to be held at Region 5 ESC. This meeting/public hearing will be held jointly with TASA Superintendents.

The Board is required to meet periodically with superintendents, members of local school districts, and representatives of institutions of higher education. Prior to the regular August 25 board meeting, board members will have a luncheon meeting with superintendents and any school board members they wish to invite, as well as any other guests.
 

Description: 
The meeting will be turned over to the executive director, Dr. Lovett, and in accordance with Policy BDA, "...the Board shall reorganize and elect a Chair, Vice-Chair, and Secretary."

Nominations for Chairman of the Board:

Motion by: 

Second by: 

Vote: 


Nominations for Vice-Chairman of the Board:

Motion by: 

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Nominations for Secretary of the Board:

Motion by: 

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Description: 
Adjournment Time: 

Motion by: 

Second by: 

Vote: