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April 26, 2022 at 10:00 AM - Regular Meeting

Agenda
1. Call to Order
Description: 
Call to Order Time: 

Invocation by: 

Board Members Present: 

Board Members Absent: 

Region 5 Personnel Present:

Guests Present:
 
2. Tour 4th Floor Autism Art Exhibit
Description:  The annual art show is held in conjunction with the Region 5 Autism Conference. Artwork is created by Region 5 students who have more significant disabilities, and is submitted to us by their teachers. Submissions may be any mode of art, not just paintings or drawings. 
 
3. Approval of Minutes
Description: 
The Board is requested to approve the minutes of the regular meeting held Thursday, February 24, 2022.

Motion by: 

Second by: 

Vote: 
 
4. Administrative Management
4.A. Engagement of Independent Audit Services
Description:  The RFP (Request for Proposal) process is complete, and Weaver, LLC, of Conroe was selected. It is recommended that the Board approve engagement with Weaver for the 2021-22 audit year.

Motion by:

Second by:

Vote:
 
4.B. Property/Liability Insurance
Description:  The property/liability RFP (Request for Proposal) process is complete. TASB (Texas Association of School Boards) is the only one received, so it is recommended that the Board approve TASB Option 2 for the following insurance property/liability categories:
  • Property (Including Windstorm)
  • Liability
  • Commercial Crime
  • Inland Marine
  • Auto
  • Boiler/Machine
  • School Board Legal

Motion by:

Second by:

Vote:

 
4.C. TASB Risk Management Interlocal Participation Agreement
Description:  Consider approval of the attached Interlocal Participation Agreement (IPA) for participation in the TASB Risk Management Fund Coverage Programs.

Motion by:

Second by:

Vote:
 
4.D. 2022-23 Region 5 Calendar and Holiday Schedule
Description:  The Executive Director will present the proposed 2022-23 Region 5 Calendar and Holiday Schedule fo approval as presented.

Motion by:

Second by:

Vote:
 
4.E. Evaluate Executive Director and Consider Continued Employment for 2022-23
Description:  The Commissioner has completed the process of evaluating the Executive Director, and the Board will now proceed with its evaluation of the Executive Director. Approval is sought to continue employment of the Executive Director for the 2022-23 school year.

Motion by:

Second by:

Vote:
 
4.F. 2022-23 Salary for the Executive Director
Description:  The Board is requested to consider the salary of the Executive Director pending employment authorization from the Commissioner of Education.

Motion by:

Second by:

Vote:
 
4.G. Executive Session to Evaluate Executive Director and Consider Continued Employment for 2022-23
Description:  Executive Session - Section 551.074: Personnel Matters

If, during the meeting, discussion of any item on the agenda, including the Executive Director's evaluation, should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E.

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open session.

Conduct a closed session:

Motion by:

Second by:

Vote:

Beginning Time:

Return to open session:

Motion by:

Second by:

Vote:

Ending Time:
 
5. Financial Management
 
5.A. Investment Portfolio Report
Description:  As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio.

Motion by: 

Second by: 

Vote: 
 
5.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
Description:  The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed).

Motion by: 

Second by: 

Vote: 
 
5.C. Food Service Cooperative
Description:  The Region 5 Food Service Cooperative requests approval to go out for bid on specialty items (soda, water, chemicals, smallwares, produce, and catalog items [ice cream and plastic bagging system]).

Motion by:

Second by:

Vote:

 
6. Discussion/Information Items
 
6.A. Personnel Changes
Description:  Dr. Lovett will report on employment and resignations of staff since the previous board meeting as shown on the attached report.
 
6.B. Client Satisfaction Survey Results
Description:  Dr. Lovett will report on results from the annual Client Satisfaction Survey.
 
6.C. Revision to Policy BBB (Exhibit) - Board Members Election and Appointment
Description:  Term expiration dates have been updated within this exhibit.
 
6.D. Statement of Officer
Description:  Statement of Officer forms will be signed by Donald Foster, Robert E. Madding, and Keith Elliott.

These statements must be signed prior to taking the Oath of Office and retained with the ESC's official Board records. The Oath of Office will be administered at the June meeting, at which time the Board will elect officers. No vote is required on this item.
 
6.E. Recognition of Charter School Board Member Cary Coffin
Description:  The Board will recognize Charter School Board Member Cary Coffin for her three years of service to the Region 5 Board of Directors.
 
7. Adjournment
Description: 
Adjournment Time: 

Motion by: 

Second by: 

Vote: 

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