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February 24, 2022 at 10:00 AM - Regular Meeting

Agenda
1. Call to Order
Description: 
Call to Order Time: 

Invocation by: 

Board Members Present: 

Board Members Absent: 

Region 5 Personnel Present:

Guests Present:
 
2. Region 5 Staff Presentation - Janna Smith
Description:  Janna Smith will report on the Region 5 partnership with Lamar University.
 
3. Approval of Minutes
Description:  The Board is requested to approve the minutes of the regular meeting held Thursday, December 16, 2021.

Motion by: 

Second by:

Vote: 
 
4. Administrative Management
4.A. Board Election Update
Description:  Dr. Lovett will report on the current status of the Region 5 Board Election, with the filing period ending February 21. Terms for the following county representatives are ending:
  • Hardin
  • Jasper
  • Jefferson
Election procedures are enclosed. The Board is asked to approve the candidates for each county, or vote to cancel the election if candidates are unopposed. 

Motion:

Second:

Vote:

 
4.B. Reorganize Board Officers
Description:  The Region 5 Board of Directors will reorganize in accordance with Policy BDA (LOCAL) as the result of the passing of chairman Earl Jeffery on December 28, 2021. 

Nomination for Chairman:

Second:

Vote:

Nomination for Vice-Chairman:

Second:

Vote:

Nomination for Secretary:

Second:

Vote:
 
4.C. Revision to Policy DEB (LOCAL) 
Description:  Consider revising policy DEB (LOCAL) to include a clause under the section "Reimbursement at Retirement", number 3: "The employee has given a 90-day notice of intent to retire unless waived by the Executive Director due to extenuating circumstances."

Motion:

Second:

Vote:
 
5. Financial Management
5.A. Investment Portfolio Report
Description:  As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio for approval.

Motion by: 

Second by: 

Vote: 
 
5.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
Description:  The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed) for approval.

Motion by: 

Second by: 

Vote: 
 
5.C. Request for Proposal - Audit Firm
Description:  Seek approval to request proposals for Financial Audit Services.

Motion:

Second:

Vote:

 
5.D. Request for Proposal - Property/Liability Insurance
Description:  Seek approval to request proposals for Property/Liability insurance.

Motion:

Second:

Vote:
 
6. Discussion/Information Items
Description:  .
6.A. Executive Director Evaluation
Description:  Commissioner Mike Morath has completed his evaluation of Dr. Lovett. The Region 5 Board of Directors is scheduled to do their evaluation of Dr. Lovett at the April board meeting.
 
6.B. Personnel Changes
Description:  Dr. Lovett will report on employment and resignations of staff since the previous board meeting as shown on the attached report.
 
6.C. Annual Career Expo - February 24, 2022
Description:  Mark your calendars for the annual Youth Solutions Career Expo at Ford Park on February 24, 2022, for all Region 5 School Districts (students in grades 9-12). Board members are invited to stop by after the Region 5 board meeting.
 
6.D. Consider Date Changes for Upcoming Board Meetings
Description:  Dr. Lovett's appointment to the Texas Commission on Virtual Education has created meeting conflicts for April and August. Please consider these new dates and review the complete list of meetings attached:
  • Tuesday, April 26, 2022, 10  AM
  • Thursday, August 25, 2022, 10 AM Joint Meeting
6.E. Change in Travel Reimbursement Rate
Description:  The travel reimbursement rate has changed from $0.56 to $0.585, effective January 1, 2022.
 
6.F. Executive Session
Description: 
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. 

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

Conduct a closed session:
 
Motion by: 

Second by: 

Vote: 

            Beginning Time:  

Return to open session:
 
Motion by: 

Second by: 

Vote: 

            Ending Time:  

Per items considered in Executive Session.
 
Motion by: 

Second by: 

Vote: 
 
7. Adjournment
Description: 
Adjournment Time: _________________________

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________

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