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December 16, 2021 at 10:00 AM - Regular Meeting

Agenda
1. Call to Order
Description: 
Call to Order Time: 

Invocation by: 

Board Members Present: 

Board Members Absent: 

Region 5 Personnel Present:

Guests Present:
 
2. Approval of Minutes
Description: 
The Board is requested to approve the minutes of the regular meeting held Wednesday, October 27, 2021.

Motion by: 

Second by: 

Vote: 
 
3. Administrative Management
3.A. Audit Report for Fiscal Year Ending August 31, 2021
Description:  Consider approval of the audit report for fiscal year ending August 31, 2021, as presented.

Motion by:

Second by:

Vote:
 
4. Financial Management
4.A. Investment Portfolio Report
Description: 
As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio for approval.

Motion by: 

Second by: 

Vote: 
 
4.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
Description: 
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed) for approval.

Motion by: 

Second by: 

Vote: 
 
4.C. Southeast Texas Cooperative Purchasing Organization Bids
Description:  Request approval of the following categories for Requests for Proposal July through December 2021.
  • Athletic Complex, Gymnasium & Auditorium Equipment Supplies and/or Services
  • Audio-Visual/Media Equipment, Supplies and/or Services
  • Computers, Peripherals, Supplies & Operating systems Technical Assistance
  • Efficiency Services
  • Fencing Supplies, Installation & Service
  • Janitorial & PPE Equipment, Supplies and/or Services
  • Kitchen Equipment, Parts and/or Services
  • Lawn Maintenance, Equipment, Supplies and/or Services
  • Region 5 ESC Only Print Services
  • Paper Supplies (6 month bid)
  • Signs - Outdoor & Indoor Sales and/or Services
  • Drug Testing/Identification Services
  • Pest Control Supplies and/or Services
  • Portable Buildings, Ramping, Supplies and/or Services
  • Transportation Parts & Supplies (excludes sales & service)
  • Art Equipment & Supplies
  • Instructional Teaching Aids & Supplies
  • Math Calculators, Manipulatives & Supplies
  • Playground Equipment Supplies and/or Services
  • Science Equipment & Supplies
  • General Office Supplies
  • Library & Instructional Furniture
  • Musical Instruments Supplies and/or Services
  • Office, Library & Instructional Furniture
  • Elevator Maintenance, Inspection Services & Supplies
  • Outside Printing Services Promotional Products
  • Uniforms
Motion by:

Second by:

Vote:
 
4.D. Commodity Processing Bid - Food Service Cooperative
Description:  The Commodity Processing Bid was rolled over for 2022.

Motion by:

Second by:

Vote:
 
4.E. Six-Month Produce Bid
Description:  Region 5 Food Service Coop will release a Catalog Bid for procurement of Fresh Produce. Because produce is a volatile product, a bid is sent out every six months (February through July, and August through January). 

Motion by:

Second by:

Vote:
 
4.F. New Job Order Contract (JOC) Vendors
Description:  Consider the following list of approved vendors from the 2021 Job Order Contract (JOC) bid, which will roll over for 2022.
  • Apex Alliance
  • Construction Managers of Southeast Texas
  • Core Construction
  • Daniels Building & Constrution
  • Floors 2 Adore
  • G & G Enterprises
  • McInnis Construction
  • SETEX Facilities & Maintenance
Motion by:

Second by:

Vote:
 
5. Discussion/Information Items
5.A. Personnel Changes
Description: 
Dr. Lovett will report on employment and resignations of staff since the previous board meeting as shown on the attached report.
 
5.B. Discuss Board Officer Positions
Description:  Discussion of Board Officer positions.
 
5.C. Next Board Meeting: February 23, 2022
Description:  The next regularly scheduled board meeting has been set for Wednesday, February 23, 2022.
5.D. Executive Session
Description: 
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. 

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

Conduct a closed session:
 
Motion by: 

Second by: 

Vote: 

            Beginning Time:  

Return to open session:
 
Motion by: 

Second by: 

Vote: 

            Ending Time:  

Per items considered in Executive Session.
 
Motion by: 

Second by: 

Vote: 
 
6. Adjournment
Description: 
Adjournment Time: 

Motion by: 

Second by: 

Vote: 

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