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August 25, 2021 at 10:00 AM - Regular Meeting

Agenda
1. Call to Order
Description: 
Call to Order Time: __________________

Invocation by: ______________________

Board Members Present: 

Board Members Absent: 

Region 5 Personnel Present:

Guests Present:
 
2. Public Hearing (Joint Meeting with TASA Superintendent Group)
Description:  The Board of Directors will meet with the TASA Superintendent Study Group for a joint meeting and public hearing. Dr. Lovett will present the 2020-21 Region 5 ESC Performance Report.

At the conclusion of this portion of the meeting, the Board will relocate to the Boardroom on the 5th Floor of Edison Plaza. 
 
3. Approval of Minutes
Description: 
The Board is requested to approve the minutes of the regular meeting held Wednesday, June 23, 2021, and the special meeting held Wednesday, June 30, 2021.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
4. Administrative Management
Description: 
 
4.A. Acceptance of 2020-21 Performance Report
Description:  The Board will consider approval of the 2020-21 Performance Report as given by the Executive Director at the Joint Meeting with superintendents.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
4.B. Region 5 Organizational Chart for 2021-22
Description:  The 2021-22 Organizational Report for Region 5 ESC is presented for approval.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
4.C. Policy CB Local - Revenue Sources
Description:  Consider revisions to local policy CB: Revenue Sources, as shown on the following pages. 

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
4.D. Executive Session
Description: 
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. 

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

Conduct a closed session:
 
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________

            Beginning Time:  __________

Return to open session:
 
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________

            Ending Time:  __________

Per items considered in Executive Session.
 
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
5. Financial Management
Description: 
 
5.A. Investment Portfolio Report
Description: 
As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio.

Recommendation:  Approval as Presented

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
5.B. Edison Plaza Building Lease 
Description:  Consider the following Edison Plaza annual lease amounts that exceed $500,000:
 
2020-21:    Floors 4-5 -  $720,000 ($60,000 monthly)
                    Lease expires January 2023

                    Floor 6 - $158,766.25
                    Plus, additional $10K-$14K prorated shared tenant
                    expense.  
Note: rate structure is different from Floors 4-5
                    per sq. ft.

                    Lease expires April 2022

                    Garage Storage - $36,000 ($3K/mo, Sept-Aug)
         Lease expires November 2021

2021-22:    Floors 4-5 - $720,000 ($60,000 monthly)
                    
Lease expires January 2023

                    Floor 6 - $161,255.25
                    Plus, additional $10K-$14K prorated shared tenant
                    expense.  
Note: rate structure is different from Floors 4-5 
                    per sq. ft.

                    Lease expires April 2022

                    Garage Storage - $9,000 ($3K/mo, Sept-Nov)
         Lease expires November 2021

Renewal options include an Option to Extend for two renewal periods of five years each. Rider No. 1 is attached and gives a full description of this option.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
5.C. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
Description: 
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed).

Recommendation: Approval as Presented.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
.
5.D. Adoption of 2021-22 Annual Budget
Description:  Consider adoption of the 2021-22 annual budget as shown in the following summary reports.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
6. Discussion/Information Items
Description: 
 
6.A. Personnel Changes
Description: 
Dr. Lovett will report on employment and resignations of staff since the previous board meeting as shown on the attached report.
 
6.B. Commissioner of Education's Evaluation of the Executive Director
Description: 
Commissioner Morath has completed Dr. Lovett's evaluation. 
6.C. Letter to Commissioner for Employment of Executive Director
Description: 
A letter to the Commissioner of Education has been processed to inform him that the Board completed Dr. Lovett's evaluation and has approved his employment for the 2021-22 fiscal year.
 
6.D. BBVA Acquisition by PNC Financial Services
Description:  Our depository bank, BBVA, will be acquired by PNC Financial Services Group during the week of October 8-11, 2021. As a result of this acquisition, our account numbers, credit cards, and online service platforms will change. In addition, we anticipate needing signatures from some of the Board members once we have the new account documents from PNC Financial Services. 
6.E. Renew Board Member Disclosure Statements
Description:  Board members will sign a new disclosure statement indicating any conflicts of interest with the Region 5 ESC. Renewal will be done on an annual basis.
 
6.F. Next Meeting - October 27, 2021
Description:  The next scheduled meeting for the Region 5 ESC Board of Directors is Wednesday, October 27, 2021, at 10:00 a.m. in the Boardroom. 
 
7. Adjournment
Description: 
Adjournment Time: _________________________

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________

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