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June 23, 2021 at 10:00 AM - Regular Meeting

Agenda
1. Call to Order
Description: 
Call to Order Time: __________________

Invocation by: ______________________

Board Members Present: 

Board Members Absent: 

Region 5 Personnel Present:

Guests Present:
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2. Set Up Board Member iPads
Description: 
The Technology Department has received some iPads that are a slightly newer model than the ones currently issued to board members. These have been set up with your email and BoardBook login, but each board member will need to establish his/her own password.
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3. Oath of Office
Description: 
The following Board Members will take the Oath of Office. A Statement of Officer has been signed by each.
  • Place 1 - Hardin County - Donald Foster
  • Place 3 - Tyler County - Kristi Hughes
  • Place 6 - Orange County - Wanda Woods
  • Charter Member - Cary Coffin
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4. Approval of Minutes
Description: 
The Board is requested to approve the minutes of the regular meeting held Wednesday, April 28, 2021.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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5. Administrative Management
Description:  ---
5.A. Broadband MOU - Texas Rural Broadband Coalition
Description: 
Consider entering into a Memorandum of Understanding with the Texas Rural Broadband Coalition, whose mission is to expand broadband internet access to rural communities throughout the State of Texas by partnering with education service centers. Region 5 ESC would be the fiscal agent and primary point of contact for other ESCs in the state.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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5.B. Policy Update 27
Description: 
Review legal policies and consider adoption of local polices listed below.

BF(LOCAL): BOARD POLICIES

DMD(LOCAL): PROFESSIONAL DEVELOPMENT - PROFESSIONAL MEETINGS AND VISITATIONS

Motion by: ________________________________

Second by:   _______________________________

Vote: ____________________________________

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5.C. Health Insurance Coverage/Benefit for 2021-22
Description: 
It is recommended that the Service Center, as a member of the TRS Active Care Group, continue to contribute toward full employee only health coverage.  It is recommended that this contribution be $460 per month per employee. 

If an employee declines Active Care coverage, then it is recommended that the ESC offer $160 per month to declining employees for use toward other ESC insurance benefits (example: dental, vision, cancer, etc.).  If the amount of optional insurance selected is above $160, the employee will be required to cover the difference.  If amount of optional insurance is less than $160, then no other amount is due the employee. 

The $460 per month will consist of a state contribution of $75 per month per individual to the ESC toward health coverage and it is recommended that the ESC contribute the additional $385 per month per individual.

If an employee chooses ActiveCare 1-HD, the difference between the cost of employee only and the contribution from the Service Center can be used toward other ESC insurance benefits (example: GAP, dental, vision, cancer, etc.).

At a cost of $5.00/month/employee the service center will provide TeleHealth coverage through MDLive.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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5.D. Life Insurance Coverage/Benefit for 2021-22
Description: 
At a cost of $1.50 per month per employee, as of now, the Service Center is currently providing employee life insurance coverage in the amount of $25,000.

This would bring the ESC insurance contribution to a maximum of $466.50 per month per employee.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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5.E. Proposed Salary Increase for 2021-22
Description: 
Request approval for a 3% salary increase on the mid-point of the salary schedule for full-time employees. Current salaries - $6,806,400. Estimated increase of $208,787 for current full-time staff would establish a salary projection of $7,015,187.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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5.F. Salary for Executive Director for 2021-22
Description: 
The Board is requested to consider the salary of the Executive Director pending employment authorization from the Commissioner of Education.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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5.G. Executive Session
Description: 
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. 

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

Conduct a closed session:
 
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
»
            Beginning Time:  __________

Return to open session:
 
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
»
            Ending Time:  __________

Per items considered in Executive Session.
 
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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6. Financial Management
Description:  ---
6.A. Investment Portfolio Report
Description: 
As required in Policy No. CBF, the Executive Director will present a detailed report on the enclosed investment portfolio, which is recommended for approval as presented.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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6.B. Statement of Operations; Budget Amendments; Budget Proposal for Fund 499 Org 808; Check Register; and Checks Over $10,000.
Description: 
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, budget proposal for Fund 499 Org 808, check register, and checks over the amount of $10,000 for approval as presented. 

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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6.C. GASB 54 Fund Balance Assignment/Commitment 2020-21
Description: 
Consider approval of GASB 54 Fund Balance Assignment/Commitment as presented.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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6.D. Southeast Texas Purchasing Cooperative Bids
Description: 
Request authority to empower the Southeast Texas Purchasing Cooperative to obtain and award semi-annual and annual bids on the following:
 
  • Art Equipment and Supplies
  • Athletic Complex, Auditorium, Gymnasium Equipment Supplies and/or Services
  • Audio-Visual/Media Equipment, Supplies, and Services
  • Computers, Peripherals, Supplies and Operating Systems Technical Assistance
  • Drug Testing/Identification Services
  • Efficiency Services
  • Elevator Maintenance, Inspection Services and Supplies
  • Fencing Supplies, Installation and Services
  • Furniture (Office, Library and Instructional)
  • General Office Supplies
  • Instructional Teaching Aids and Supplies
  • Janitorial Equipment, Supplies, and Services
  • Kitchen Equipment, Parts and Services
  • Lawn Maintenance Equipment, Parts, and Services
  • Library and Instructional Books
  • Math Calculators Manipulatives and Supplies
  • Musical Instruments, Supplies, and Services
  • Outside Printing Services
  • Paper
  • Pest Control Supplies and Services
  • Playground Equipment, Supplies, and Services
  • Portable Buildings, Ramping and Supplies
  • Promotional Products
  • Region 5 Printing Services
  • Science Equipment and Supplies
  • Signs - Outdoor and Indoor Sales and/or Services
  • Transportation Parts and Supplies (Excludes Sales and Services)
  • Uniforms

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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6.E. Fresh Produce Bid
Description: 
Region 5 Food Service Cooperative released a Fresh Produce Catalog Bid on June 8, 2021, for procurement of Fresh Produce from August 1, 2021, to January 31, 2022. Bids will be received and opened on Tuesday, July 20, 2021.

Motion by: _______________________________

Second by: _______________________________

Vote:  ___________________________________

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7. Discussion/Information Items
Description:  ---
7.A. ESSER III Update
Description: 
Dr. Lovett will provide an update on ESSER III.  The purpose of ESSER (Elementary and Secondary School Emergency Relief) in general is to award subgrants to local educational agencies (LEAs) to address the impact that COVID-19 has had, and continues to have, on elementary and secondary schools. ESSER III requires states to distribute discretionary funds to target evidence-based practices for learning acceleration, summer enrichment, and after school programming. The agency is in the process of developing a state plan that aims to streamline grant processes and provide supports to LEAs aligned to those required evidence-based practices. Prior to being finalized, the proposed state plan will be released for stakeholder comment and feedback and will include pending legislation from the 87th legislative session.
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7.B. Region 5 Continuity Plan
Description: 
Dr. Lovett and his executive team have established a basic Region 5 Continuity Plan that defines the culture of the ESC. Further editing will be considered upon review by the Region 5 administrative team, as well as the SQSP (Strategic Quality Service Plan) team.
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7.C. Personnel Changes
Description: 
Dr. Lovett will report on employment and resignations of staff since the previous board meeting as shown on the attached report.
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7.D. TASA/TASB Convention
Description: 
The annual TASA/TASB Convention will be held September 24-26, 2021, at the Kay Bailey Hutchison Convention Center in Dallas, Texas. Housing and registration open on July 22. Note: There will not be a TAESC luncheon at the TASA/TASB Convention. 
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7.E. TAESC Conference
Description: 
The biennial TAESC (Texas Association of Education Service Centers) State Conference is scheduled for November 2021 at the Gaylord Texas Resort and Convention Center in Grapevine. With the cancellation of the 2020 Conference because of COVID-19, the Gaylord agreed to apply the costs from that year to 2021. 

This conference is key to developing a vision for the work of the ESCs, as well as providing critical networking opportunities for the TAESC members. The conference also offers a forum for discussing and planning strategies to deal with the rapidly changing educational landscape in Texas. 
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7.F. August Meeting - Joint Meeting with Superintendents
Description: 
Wednesday, August 25, 2021, 10:00 a.m. is recommended for the next Board meeting to be held at Region 5 ESC. This meeting/public hearing will be held jointly with TASA Superintendents.

The Board is required to meet periodically with superintendents, members of local school districts, and representatives of institutions of higher education. Prior to the regular August 25 board meeting, board members will have a luncheon meeting with superintendents and any school board members they wish to invite, as well as any other guests.
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8. Election of Officers
Description: 
The meeting will be turned over to the executive director, Dr. Lovett, and in accordance with Policy BDA, "...the Board shall reorganize and elect a Chair, Vice-Chair, and Secretary."

Nominations for Chairman of the Board:

____________________________________

____________________________________

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________

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Nominations for Vice-Chairman of the Board:

____________________________________

____________________________________

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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Nominations for Secretary of the Board:

____________________________________

____________________________________

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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9. Adjournment
Description: 
Adjournment Time: _________________________

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________

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