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February 24, 2021 at 10:00 AM - Regular Meeting

Agenda
1. Call to Order
Description: 
Call to Order Time: __________________

Invocation by: ______________________

Board Members Present: 

Board Members Absent: 

Region 5 Personnel Present:

Guests Present:
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2. Region 5 Staff Presentation - Ms. Lisa Yoes
Description:  Lisa Yoes, Program Coordinator in Curriculum, Instruction, and Assessment, will speak to members of the Region 5 Board of Directors about Texas Home Learning (THL) and COVID Recovery Instructional Materials Support Initiative (CRIMSI).
 
3. Approval of Minutes
Description: 
The Board is requested to approve the minutes of the regular meeting held Thursday, December 17, 2020.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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4. Administrative Management
Description:  .
4.A. Board Election Update
Description: 
Notice of the March Region 5 Board Election was placed in newspapers and mailed to all superintendents in the region. The following places have expiring three-year terms:

Place 1 - Hardin County (currently filled by Donald Foster)
Place 3 - Tyler County (currently filled by Kristi Hughes)
Place 6 - Orange County (currently filled by Wanda Woods)

Charter School Board Member Cary Coffin will complete her second year on May 31, 2021. We are hopeful that the Commissioner will renew her application for a third year.

Motion by: ____________________________________

Second by: ___________________________________

Vote: ________________________________________
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4.B. Postpone Executive Director Evaluation
Description: 
Due to the fact that Commissioner Morath has not yet conducted his evaluation of the Executive Director, it is recommended that the Board postpone Dr. Lovett's evaluation until April.

Motion by: ____________________________________

Second by: ___________________________________

Vote: ________________________________________
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5. Financial Management
Description:  .
5.A. Investment Portfolio Report
Description: 
As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio.

Recommendation:  Approval as Presented

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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5.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
Description: 
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed).

Recommendation: Approval as Presented.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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5.C. Engagement of Financial Audit Services for Year Ended August 31, 2021
 
Description: 
Request Board approval for engagement with Weaver & Tidwell, LLP, to perform Annual Financial Audit Services for Region 5 ESC for the Fiscal Year 2021. If approval is granted, a formal engagement letter will be signed between Weaver & Tidwell, LLP, and Region 5 ESC.

Motion by: _________________________________

Second by: ________________________________

Vote: _____________________________________
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6. Discussion/Information Items
Description:  .
6.A. Personnel Changes
Description: 
Dr. Lovett will report on employment and resignations of staff since the previous board meeting as shown on the attached report.
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6.B. Change in Travel Reimbursement Rate
Description:  TEA has notified Region 5 ESC that the state mileage reimbursement rate has decreased from $0.575 per mile to $0.56 per mile effective January 1, 2021.
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6.C. Property/Liability Insurance Update
 
Description: 
Property (including windstorm), Liability, Commercial Crime, Inland Marine, Auto, Boiler/Machine, and School Board Legal insurance bids all include multi-year contracts. Consequently, no bid is necessary at this time.
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6.D. Executive Session
Description: 
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. 

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

Conduct a closed session:
 
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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            Beginning Time:  __________

Return to open session:
 
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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            Ending Time:  __________

Per items considered in Executive Session.
 
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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6.E. Next Meeting
Description: 
The next meeting of the Board of Directors is scheduled for Wednesday, April 28, 2021.
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7. Adjournment
Description: 
Adjournment Time: _________________________

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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