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December 17, 2020 at 10:00 AM - Regular Meeting

Agenda
1. Call to Order
Description:  Call to Order Time: __________________

Invocation by: ______________________

Board Members Present: 

Board Members Absent: 

Region 5 Personnel Present:

Guests Present:
 
2. Approval of Minutes
Description: 
The Board is requested to approve the minutes of the regular meeting held Wednesday, October 28, 2020.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
3. Administrative Management
3.A. Audit Report for Fiscal Year Ending August 31, 2020
Description:  Consider approval of the audit report for fiscal year ending August 31, 2020 as presented.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
4. Financial Management
4.A. Investment Portfolio Report
Description:  As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio for approval.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
4.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
Description:  The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 for approval.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
4.C. Southeast Texas Cooperative Purchasing Organization Bids
Description:  Request approval of the following categories for Requests for Proposal July through December, 2021.
  • Athletic Complex, Gymnasium & Auditorium Equipment Supplies and/or Services
  • Audio-Visual/Media Equipment, Supplies and/or Services
  • Computers, Peripherals, Supplies & Operating Systems Technical Assistance
  • Efficiency Services
  • Fencing Supplies, Installation & Service
  • Janitorial & PPE Equipment, Supplies and/or Services
  • Kitchen Equipment, Parts and/or Services
  • Lawn Maintenance, Equipment, Supplies and/or Services
  • Region 5 ESC Only Print Services
  • Paper Supplies (6 month bid)
  • Signs - Outdoor & Indoor Sales and/or Services
  • Drug Testing/Identification Services
  • Pest Control Supplies and/or Services
  • Portable Buildings, Ramping, Supplies and/or Services
  • Transportation Parts & Supplies (excludes sales & service)
  • Art Equipment & Supplies
  • Instructional Teaching Aids & Supplies
  • Math Calculators, Manipulatives & Supplies
  • Playground Equipment Supplies and/or Services
  • Science Equipment & Supplies
  • General Office Supplies
  • Library & Instructional Books
  • Musical Instruments Supplies and/or Services
  • Office, Library & Instructional Furniture
  • Elevator Maintenance, Inspection Services & Supplies
  • Outside Printing Services Promotional Products
  • Uniforms
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
4.D. Commodity Processing Bid - Food Service Cooperative
Description:  The Commodity Processing Bid was rolled over for 2021 due to COVID-19.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
4.E. New Job Order Contract (JOC) Vendors
Description:  Consider the following list of vendors who submitted bids and passed the evaluation scores and will be the approved vendors on the JOC (Job Order Contract) bid for one year with the option to roll over up to four years. 
  • Apex Alliance
  • Construction Managers of Southeast Texas
  • Core Construction
  • Daniels Building & Construction
  • Floors 2 Adore
  • G & G Enterprises
  • McInnis Construction
  • SETEX Facilties & Maintenance
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
5. Discussion/Information Items
5.A. Personnel Change Report
Description:  Dr. Lovett will report on personnel changes as shown on the attached report.
 
5.B. Region 5 Service Awards
Description:  Region 5 will present service awards to staff members during the annual Christmas luncheon. The list of recipients is attached. 
 
5.C. COVID Report/Update
Description:  Dr. Lovett will give a Region 5 ESC report on COVID to the Board of Directors.
 
5.D. Board Member Term Update
Description:  Notice of Election for the Region 5 Board of Directors will be posted by January 31. The filing period is during business hours between February 1-20. If incumbents are unopposed, candidates will be declared unopposed with no formal election process. 

Terms expire June 2021 for the following Board members:
  • Donald Foster, Member
  • Kristi C. Hughes, Member
  • Wanda Woods, Member
  • Cary Coffin, Charter Member (renews annually for up to three years)

Terms expire June 2022 for the folowing Board members:
  • Earl Jeffery, Chairman
  • Robert E. Madding, Member
5.E.
21st Annual Region 5 Food Show
Description:  The 21st Annual Region 5 Food Service Co-op's Food Show and Tasting will be held on Thursday, February 18, 2021, from 1:00 - 5:00 PM at the Beaumont Civic Center. An "Assumption of Risk and Waiver of Liability Relating to Coronavirus/COVID-19" must be signed by all vendors and attendees. (Last month we reported the food show would be virtual, but that has changed.)
 
5.F. Next Board Meeting: February 24, 2021
Description: 
The next regular meeting of the Region 5 Board of Directors is scheduled for February 24, 2021. 
 
5.G. Executive Session
Description: 
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. 

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

Conduct a closed session:
 
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
»
            Beginning Time:  __________

Return to open session:
 
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
»
            Ending Time:  __________

Per items considered in Executive Session.
 
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
.
6. Adjournment
Description: 
Adjournment Time: _________________________

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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