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August 26, 2020 at 10:00 AM - Regular Meeting

Agenda
1. Call to Order
Presenter:  Board Chairman
Description: 
Call to Order Time: __________________

Invocation by: ______________________

Board Members Present: 

Board Members Absent: 

Region 5 Personnel Present:

Guests Present:
 
2. Public Hearing (Joint Meeting with TASA Superintendent Group)
Presenter:  Dr. Lovett
Description: 
The Board of Directors will meet with the TASA Superintendent Study Group for a joint meeting and public hearing. Dr. Lovett will present the 2019-20 Region 5 ESC Performance Report in the Dogwood/Magnolia Rooms on the 4th Floor of Edison Plaza.

At the Conclusion of this portion of the meeting, the Board will recess and relocate to the Bluebonnet/Spindletop Room on the 6th Floor of Edison Plaza. The regular meeting will not begin before 11:30 a.m.
 
3. Approval of Minutes
Description: 
The Board is requested to approve the minutes of the regular meeting held Wednesday, June 24, 2020.

Motion by:________________________________

Second by: _______________________________

Vote: ____________________________________
 
4. Administrative Management
Presenter:  Dr. Lovett
Description:  .
4.A. Acceptance of 2019-20 Performance Report
Presenter:  Dr. Lovett
Description: 
Approval is requested of the 2019-20 Performance Report as given by the Executive Director at the Joint Board Meeting.

Motion by: ___________________________

Second by: __________________________

Vote: _______________________________
 
4.B. Region 5 ESC Organizational Chart for 2020-21
Presenter:  Dr. Lovett
Description: 
Approval is requested of the 2020-21 Region 5 ESC Organizational Chart as presented.

Motion by: _________________________

Second by: ________________________

Vote: _____________________________
 
4.C. Policy Update 25
Presenter:  Dr. Lovett
Description: 
Consider adoption of local policies listed and review of legal policies as previously submitted to the Board in Policy Update 25.

Motion by: _________________________

Second by: ________________________

Vote: _____________________________
 
4.C.1. BBE (Local) - Board Members - Authority
4.C.2. BBI (Local): Board Members - Technology Resources and Electronic Communications
4.C.3. BDD (Local): Board Organization - Attorney
4.C.4. BE (Local): Board Meetings
4.C.5. BF (Local): Board Policies
4.C.6. BJA (Local): Executive Director - Qualifications and Duties
4.C.7. BJB (Local): Executive Director - Recruitment and Selection
4.C.8. BJCD (Local): Executive Director - Evaluation
4.C.9. CBF (Local): Revenue Sources - Investments
4.C.10. CH (Local): Purchasing and Acquisition
4.C.11. CI (Local): Property Disposal
4.C.12. DC (Local): Employment Practices
4.C.13. DEA (Local): Compensation and Benefits - Salaries, Wages, and Stipends
4.C.14. DEB (Local): Compensation and Benefits - Leaves and Absences
4.C.15. EABB (Local): Access to Public Information - Requests for Information
4.C.16. EC (Local): Technology Resources
4.C.17. ECA (Local): Technology Resources - Cybersecurity
4.D. Executive Session
Description: 
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E.

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act athorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

Conduct a closed session:

Motion by: ________________________

Second by: _______________________

Vote: ____________________________

Beginning Time: ___________________

Return to Open Session:

Motion by: _______________________

Second by: ______________________

Vote: ___________________________

Ending Time: ____________________

Per items considered in Executive Session.

Motion by: ______________________

Second by: _____________________

Vote: __________________________
5. Financial Management
Description:  .
5.A. Investment Portfolio Report
Description: 
As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio. Recommendation:  Approval as Presented.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
5.B. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
Description: 
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed). Recommendation: Approval as Presented.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
5.C. Executive Director Retention Incentive
Description: 
Approve fulfillment of Executive Director retention incentive as approved by the Board of Directors at the August 26, 2015 meeting.

Motion by: _________________________

Second by: ________________________

Vote:_____________________________
 
5.D. Adoption of 2020-21 Annual Budget
Description: 
The Executive Director and CFO will present a Budget Summary Report of ESC State Base and local funds for adoption of the Region 5 ESC 2020-21 annual budget.

Motion by: _________________________

Second by: ________________________

Vote: _____________________________
 
6. Discussion/Information Items
Description:  .
6.A. Personnel Changes
Description:  Dr. Lovett will report on employment and resignations of staff since the previous board meeting as shown on the enclosed report.
 
6.B. Commissioner of Education's Evaluation of the Executive Director
Description:  The Commissioner of Education has not yet completed his evaluation of the Executive Director. 
 
6.C. Letter to Commissioner for Employment of Executive Director
Description:  A letter has been sent to the Commissioner of Education from our Board Chairman informing him that the Board has completed Dr. Lovett's evaluation and has approved his employment for the 2020-21 school year. Each board member has received a copy of the letter, along with Dr. Lovett.
 
6.D. Renewal of Depository Bank Contract
Description:  The BBVA depository contract has been renewed for another two-year cycle. This two-year period from 9/1/2020 to 8/31/2022 will be the first renewal of three available.
 
6.E. Renew Board Members' Disclosure Statement
Description:  Board members are required to complete the disclosure statement included in this packet and provided at the meeting, indicating any conflicts of interest with the Region 5 ESC. Renewal will be done on an annual basis.
 
6.F. TAESC Conference Rescheduled
Description:  The TAESC (Texas Association of Education Service Centers) State Conference previously scheduled for November 13-15, 2020, at the Gaylord Texan Resort and Conference Center will now be postponed until November 12-14, 2021 due to the COVID-19 pandemic. Cancelling would have cost $65,980, but the Gaylord agreed to postpone by one year and apply the cost to 2021. Region 11 paid the full amount and asked for a reimbursement of $3,299 from each service center.
 
6.G. Virtual TASA/TASB Convention, October 2-4, 2020
Description:  The annual TASA/TASB Convention scheduled for October 2-4, 2020, has gone completely virtual because of COVID-19. A registration fee of $425 is still required for those who participate.
 
6.H. Next Meeting - October 28, 2020
Description:  The next scheduled meeting for Region 5 ESC Board of Directors is Wednesday, October 28, 2020, at 10:00 a.m.
 
7. Adjournment
Description: 
Adjournment Time: _________________________

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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