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October 28, 2020 at 10:00 AM - Regular Meeting

Agenda
1. Call to Order
Description: 
Call to Order Time: __________________

Invocation by: ______________________

Board Members Present: 

Board Members Absent: 

Region 5 Personnel Present:

Guests Present:
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2. Minutes of 2019 Joint Meeting and Public Hearing (Joint Meeting with TASA Superintendent Group)
Description: 
The Board of Directors will meet with the TASA Superintendent Study Group for a virtual and live joint meeting and public hearing. Dr. Lovett will present the minutes of the 2019 joint meeting for approval and then present the 2019-20 Region 5 ESC Performance Report. 

At the conclusion of this portion of the meeting, the Board will continue with their regularly scheduled meeting.


The Board and Superintendents are requested to approve the minutes of the 2019 joint meeting held Wednesday, August 28, 2019.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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3. Approval of Minutes
Description: 
The Board is requested to approve the minutes of the regular meeting held Monday, August 31, 2020.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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4. Administrative Management
Description:  .
4.A. Acceptance of 2019-20 Performance Report
 
Description: 
Approval is requested of the 2019-20 Performance Report as given by the Executive Director at the Joint Board Meeting.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
4.B. Region 5 ESC Organizational Chart for 2020-21
 
Description:  Approval is requested of the 2020-21 Region 5 ESC Organizational Chart as presented.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
4.C. Policy Update 25
 
Description:  Consider adoption of local policies listed and review of legal policies as previously submitted to the Board in Policy Update 25.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
4.C.1. BBE (Local) - Board Members - Authority
4.C.2. BBI (Local): Board Members - Technology Resources andElectronic Communications
4.C.3. BDD (Local): Board Organization - Attorney
4.C.4. BE (Local): Board Meetings
4.C.5. BF (Local): Board Policies
4.C.6. BJA (Local): Executive Director - Qualifications and Duties
4.C.7. BJB (Local): Executive Director - Recruitment and Selection
4.C.8. BJCD (Local): Executive Director - Evaluation
4.C.9. CBF (Local): Revenue Sources - Investments
4.C.10. CH (Local): Purchasing and Acquisition
4.C.11. CI (Local): Property Disposal
4.C.12. DC (Local): Employment Practices
4.C.13. DEA (Local): Compensation and Benefits - Salaries, Wages, and Stipends
4.C.14. DEB (Local): Compensation and Benefits - Leaves and Absences
4.C.15. EABB (Loca): Access to Public Information - Requests for Information
4.C.16. EC (Local): Technology Resources
4.C.17. ECA (Local): Technology Resources - Cybersecurity
 
4.D. Policy Update 26
 
Description:  Consider adoption of local policies listed and review of legal policies as previously submitted to the Board in Policy Update 26.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
4.D.1. BED (Local): Board Meetings - Public Participation
4.D.2. DAA (Local): Employment Objectives: Equal Employment Opportunity
4.D.3. DGBA (Local): Personnel-Management Relations - Employee Complaints/Grievances
4.D.4. DHA (Local): Employee Standards of Conduct - Freedom from Discrimination, Harassment, and Retaliation
4.D.5. EF (Local): Public Complaints
4.D.6. EG (Local): Student Records
4.D.7. FA (Local): Student Records
4.D.8. FBA (Local): Student Welfare - Freedom from Discrimination, Harassment, and Retaliation
4.D.9. FC (Local): Student Complaints
 
5. Financial Management
Description:  .
5.A. Review of Investment Policy, Investment Strategies, and Adoption of Written Instrument
Description:  In accordance with Government Code 2256.005(e), the Board shall review its investment policy and investment strategies not less than annually. The Board shall adopt a written instrument stating that it has reviewed the investment policy and investment strategies and that the written instrument so adopted shall record any changes made to either the investment policy or investment strategies. A copy of the investment policy is included in the board packet, and a copy of Texas Government Code Sections 2256.001 through 2256.019 will be made available for review.

It is requested that the Board review its investment policy and strategies, and adopt a written instrument stating that it has reviewed them and that the adopted written instrument shall record any changes made to either the investment policy or investment strategies.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
 
5.B. Investment Portfolio Report
Description: 
As required in Policy No. CBF the Executive Director will present a detailed report on the enclosed investment portfolio.

Recommendation:  Approval as Presented

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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5.C. Statement of Operations; Budget Amendments; Check Register; and Checks Over $10,000.
Description: 
The Executive Director and Chief Financial Officer will review the Statement of Operations, budget amendments, check register, and checks over the amount of $10,000 (copies enclosed).

Recommendation: Approval as Presented.

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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6. Discussion/Information Items
Description:  .
6.A. Personnel Changes for July 1 through October 31, 2020
Description:  Dr. Lovett will report on personnel changes as shown on the attached reports.
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6.B. Update from Hurricanes Laura and Delta
Description:  Dr. Lovett will update the Board on the effects of Hurricanes Laura and Delta on the Region.
 
6.C. COVID Update
Description:  Dr. Lovett will update the Board on the effects of COVID-19 as related to Region 5 schools and staff.
 
6.D. Annual Food Show
Description:  Plans are underway for the 21st Annual Food Show this February 18, 2021. Although the Beaumont Civic Center is reserved, it has not yet been determined if students will be allowed to participate in person because of COVID.
 
6.E. Renewal of Board Member Disclosure Statements
Description:  Board members will have the opportunity to renew their Conflicts Disclosure Statement, which is included in the packet. Additional statements will be provided at the meeting.
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6.F. Executive Session
Description: 
If, during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. 

Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting.

Conduct a closed session:
 
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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            Beginning Time:  __________

Return to open session:
 
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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            Ending Time:  __________

Per items considered in Executive Session.
 
Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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6.G. Next Board Meeting - Thursday, December 17, 2020
Description:  The next board meeting is scheduled for Thursday, December 17, 2020, at 10:00 a.m. Immediately following the meeting, board members are invited to attend the annual staff Christmas luncheon along with their spouse or guest.
 
7. Adjournment
Description: 
Adjournment Time: _________________________

Motion by: ________________________________

Second by: _______________________________

Vote: ____________________________________
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