April 8, 2019 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance led by Parker Center students:  Marcus Vander Waal, Jack Dornbush, Mia Washington, Emery Seehaver, Lillian Thompson, Caylyn Simmons, Libby Moshier

4. Approval of Agenda

5. Approval of Regular & Closed Meeting Minutes of March 11, 2019

6. Awards and Recognition presented by Jason Blume, Director of Stakeholder Engagement

6.A. 2019 RAMM Scholarship Recipients

6.B. Harlem High School State Qualifying Wrestlers

6.C. Retiring Board members:  Heather Kelley, Past President and Patti Lawrence

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrants

9. Communications and Committee Reports

9.A. Melissa Wenger, President

9.A.1. Board Monitoring Report:  March 11, 2019

9.A.2. Next Regular Board Meeting:  Monday, April 29, 2019 at 6:00 p.m. (Organizational)

9.A.3. Reschedule May 6, 2019 Board meeting to May 13, 2019 at 6:00 p.m.

9.B. Larry Barger, Vice President

9.B.1. Next Education Committee meeting:  Wednesday, June 19, 2019 at 6:00 p.m.

9.C. Evelyn Meeks, Secretary

9.D. Heather Kelley, Past President

9.D.1. Next Policy Committee meeting:  April 15, 2019 at 6:00 p.m.

9.D.2. Recommendation to approve Second Readiing of Policies from First Readings of February 11, 2019

9.E. Sue Berogan

9.E.1. Next Business Services Committee meeting:  Recommendation to reschedule Business Services Committee from May 1, 2019 to May 8, 2019 at 6:00 p.m.

9.F. Patti Lawrence

9.F.1. Next Behavior Policy Review Committee:  April 10, 2019 at 6:00 p.m. (2nd & 3rd quarters) 

9.G. Michael Sterling

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.A.2. Request for approval of the Student Support Services Program Review and Recommendation

10.A.3. Recommendation to approve 2019-2020 Consolidated District Plan

10.A.4. Recommendation to approve 2019-2020 District Calendar Key Dates

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution Declaring Surplus Property and Authorizing Disposal of Property

10.B.2. Recommendation to approve Facility Request(s):

10.B.3. Recommendation to approve an agreement with Gallagher Benefit Services, for a term beginning July 1, 2019 through June 30, 2020, for a total compensation of $82,638.80 per year, with the District's payment of $45,724.80.

10.B.4. Recommendation to approve a contract renewal with Jarrod's Power Washing for bus washing services, at a cost of $19.00 per bus and $9.00 per van for the FY20 school year

10.B.5. Recommendation to approve a contract renewal with Alpha Baking Company, for the purchase of bakery products, at an estimated cost per year of $26,850.48 for the FY20 school year

10.B.6. Recommendation to approve a contract renewal with Brecht's Database Solutions, Inc. (EmbraceIEP) for website access and additional services at the cost of $22,050 for the FY20 school year

10.B.7. Recommendation to approve the renewal quote for Treasurer's Bond FY20 with a limit of $13,500,000 for a cost of $7,836.

10.B.8. Recommendation to approve a five (5) year agreement with Gordon Flesch for Managed Print Service and 21 new Canon copiers for a cost of $121,784 and an estimated five (5) year savings of $138,972.

10.B.9. Recommendation to approve Resolution of Prevailing Rate of Wages

10.B.10. Recommendation to approve a contract renewal with IHSA/Illinois High School Association for the FY20 school year membership 

10.B.11. Recommendation to restructure the Technology Department 

10.B.12. Recommendation to approve a contract renewal with Northwestern Illinois Association (NIA)  Needs Assessment at a cost of $483,266.86 for the FY20 school year

10.B.13. Recommendation to approve a contract renewal with Sunbelt Staffing, VocoVision for FY20 Teletherapist School Psychological services, at a minimum of 37.5 hours per week, a bill rate of $94.66 per hour for 37 weeks at a total cost of $131,340.75 for the FY20 school year

10.B.14. Recommendation to approve a contract renewal with Mueller-Pinehurst Dairy for the purchase of milk products with no price increase for the FY20 school year

10.B.15. Recommendation to accept February 2019 Treasurer's Report

10.B.16. Second Quarterly Financial Report

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Personnel Agenda and Addendum

10.C.2. Informational:  Resignations

10.D. Dr. Julie Morris, Superintendent

10.D.1. Freedom of Information Act (FOIA) Request dated 3-11-19  from Dr. O'Mara of Concordia University requesting the Superintendent's Compensation and Benefits and the District's Response dated 3-14-19

10.D.2. Freedom of Information Act (FOIA) Request from SmartProcure dated 3-11-19 requesting purchasing records and the District's response dated 3-12-19

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

12. ACTION ITEMS

12.A. Approve reschedule of May 6, 2019 Board meeting to May 13, 2019 at 6:00 p.m.

12.B. Approve Second Reading of Policies from February 11, 2019 First Readings

12.C. Approve reschedule of May 1, 2019 Business Services Committee to May 8, 2019 at 6:00 p.m.

12.D. Approve the Student Support Services Program Review and Recommendation

12.E. Approve the 2019-2020 Consolidated District Plan

12.F. Approve 2019-2020 District Calendar Key Dates

12.G. Approve Resolution Declaring Surplus Property and Authorizing Disposal of Property

12.H. Approve an agreement with Gallagher Benefit Services, for a term beginning July 1, 2019 through June 30, 2020, for a total compensation of $82,638.80 per year, with the District's payment of $45,724.80.

12.I. Approve a contract renewal with Jarrod's Power Washing for bus washing services, at a cost of $19,00 per bus and $9.00 per van for the FY20 school year

12.J. Approve a contract renewal with Alpha Baking Company, for the purchase of bakery products, at an estimated cost per year of $26,850.48 for the FY20 school year

12.K. Approve a contract renewal with Brecht's Database Solutions, Inc. (EmbraceIEP) for website access and additional services at the cost of $22,050 for the FY20 school year

12.L. Apoprove a five (5) year agreement with Gordon Flesch for Managed Print Service and 21 new Canon copiers for a cost of $121,784 and an estimated five (5) year savings of $138,972.

12.M. Approve the renewal quote for Treasurer's Bond FY20 with a limit of $13,500,000 for a cost of $7,836.

12.N. Approve Resolution of Prevailing Rate of Wages

12.O. Approve a contract renewal with IHSA/Illinois High School Association for the FY20 school year membership 

12.P. Approve restructure of the Technology Department 

12.Q. Approve a contract renewal with Northwestern Illinois Association (NIA)  Needs Assessment at a cost of $483,266.86 for the FY20 school year

12.R. Approve a contract renewal with Sunbelt Staffing, VocoVision for FY20 Teletherapist School Psychological services, at a minimum of 37.5 hours per week, a bill rate of $94.66 per hour for 37 weeks at a total cost of $131,340.75 for the FY20 school year

12.S. Approve a contract renewal with Mueller-Pinehurst Dairy for the purchase of milk products with no price increase for the FY20 school year 

12.T. Approve acceptance of February 2019 Treasurer's Report

13. Announcements and Discussion:  Honorary cake reception for Heather Kelley and Patti Lawrence recognizing their years of service as Harlem Board of Education members

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

15.A. Consideration and Approval of Settlement Agreement as discussed in closed session.

16. Adjournment