June 11, 2018 at 6:00 PM - Regular Board Meeting

1. CALL TO ORDER by President George Russell

2. ROLL CALL (Board Members and Other Attendees)

3. Pledge of Allegiance 

4. Approval of Agenda

5. Approval of Board Meeting Minutes:

5.A. Regular & Closed minutes for meeting of May 30, 2018

6. Awards and Recognition presented by Jason Blume, Director of Stakeholder Engagement

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrants

9. Communications and Committee Reports

9.A. George Russell, President

9.A.1. Board Monitoring Report:  May 30, 2018

9.A.2. Next Regular Board Meeting:  Monday, July 16, 2018 at 6:00 p.m.

9.A.3. Next Policy Committee meeting:  Monday, June 18, 2018 at 6:00 p.m.

9.A.4. Recommendation to destroy audio recordings more than 18 months old:  NONE

9.B. Melissa Wenger, Vice President

9.C. Evelyn Meeks, Secretary

9.D. Heather Kelley, Past President

9.E. Sue Berogan

9.E.1. Next Business Services Committee meeting:  Wednesday,  July 11, 2018 at 6:00 p.m. 

9.F. Larry Barger

9.F.1. Next Education Committee meeting: Wednesday, June 20, 2018 at 6:00 p.m. 

9.G. Patti Lawrence

9.G.1. Next Behavior Policy Review Committee:  Wednesday, August 29, 2018 at 6:00 p.m. (4th quarter)

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Request(s)

10.A.2. Recommendation to approve Advanced Learner Program Proposal

10.B. Joshua Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution for Surplus Property

10.B.2. Recommendation to approve Facility Request(s):

10.B.3. Report on Public Hearing - Transfers

10.B.4. Recommendation to approve Resolution Abating the Working Cash Fund in the amount of $300,000 to the Education Fund

10.B.5. Recommendation to approve Resolution to transfer $475,000 from the Transportation Fund to the Operation and Maintenance Fund

10.B.6. Recommendation to approve Resolution to transfer $2,200,000 from the Transportation Fund to the Education Fund

10.B.7. Recommendation to approve Second Reading of Policy 4:45

10.B.8. Recommendation to approve the extension of Natural Gas

10.B.9. Recommendation to approve the extension of the Banking Services Agreement with Associated Bank for FY19 and FY20

10.B.10. Recommendation to approve an agreement with Suburban Elevator Company for elevator repair at Harlem High School for a total cost of $41,450

10.B.11. Recommendation to accept April 2018 Treasurer's Report

10.B.12. Recommendation to approve Independent Contractor Agreement with Karissa McGraw to provide private/parochial speech and language services to the District at $100 per hour for FY 19

10.B.13. Recommendation to approve agreement with Sunbelt Staffing, VocoVIsion for Tele-School Psychologist FY19 for a minimum of 37.5 hours per week at a bill rate of $94.66 per hour

10.B.14. Recommendation to approve an agreement with Play On! Sports for two Pixellot Systems for a total cost of $9,500

10.B.15. Recommendation to approve an agreement with Menard Consulting Inc. to conduct actuarial services for the FY 18 audit at a cost of $2,700

10.B.16. Recommendation to approve a proposal from Gallagher Benefit Services, a division of Arthur J. Gallagher & Co., to provide Pharmacy Benefit Manager contract review and renewal services to the District for a prescription drug program at a total cost of $10,000

10.B.17. Recommendation to approve an Independent Contractor Agreement with Lynda Brenner to provide Certified School Nurse services and as a Preceptor to the incoming CSN for FY19 at the hourly rate of $56.70 for a total of 100 hours

10.B.18. Recommendation to award the FY19 Office Supplies Bid to the following vendors:  School Specialty at an estimated cost per year of $15,771.09, Mid-City Office Products at an estimated cost per year of $6,321.96, and OfficePro at an estimated cost per year of $1,179.25

10.B.19. Recommendation to approve Resolution of Prevailing Rate of Wages

10.B.20. Recommendation to renew IHSA/Illinois High School Association membership for FY 19

10.B.21. Quarterly Report (3rd quarter 17-18)

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Personnel Agenda & Addendum

10.C.2. Informational:  Resignations

10.C.3. Quarterly report (3rd quarter 17-18)

10.C.3.a. Third Quarter Financials

10.C.3.b. Workman's Compensation Third Quarter Report

10.D. Dr. Julie Morris, Superintendent

10.D.1. Freedom of Information Act Request dated June 6, 2018, from Stephen Chichelli with SmartProcure regarding all purchasing records from 2018-03-06 to 2018-06-06 and the District's Response thereto dated June 6, 2018

10.D.2. Freedom of Information Act request dated May 22, 2018, by Ken Smith with Braun ThyssenKrupp Elevator LLC regarding open records request for the bid results/pricing for elevator repairs and the District's response thereto dated May 24, 2018

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

11.D. Approve Recommendation to destroy audio recordings more than 18 months old: NONE

12. ACTION ITEMS

12.A. Approve Advanced Learning Program Proposal

12.B. Approve Recommendation to approve an agreement with Suburban Elevator Company for elevator repair at Harlem High School for a total cost of $41,450

12.C. Approve Resolution Declaring Surplus Property and Authorizing Disposal of Property

12.D. Approve Resolution Abating the Working Cash Fund in the amount of $300,000 to the Educational Fund

12.E. Approve Resolution to transfer $475,000 from the Transportation Fund to the Operation and Maintenance Fund

12.F. Approve Resolution to transfer $2,200,000 from the Transportation Fund to the Education Fund

12.G. Approve Second Reading of Policy 4:45

12.H. Approve Recommendation to approve the extension of Natural Gas

12.I. Approve the extension of the Banking Services Agreement with Associated Bank for FY19 and FY20

12.J. Approve acceptance of April 2018 Treasurer's Report

12.K. Approve Independent Contractor Agreement with Karissa McGraw to provide private/parochial speech and language services to the District at $100 per hour for FY 19

12.L. Approve agreement with Sunbelt Staffing, VocoVIsion for Tele-School Psychologist FY19 for a minimum of 37.5 hours per week at a bill rate of $94.66 per hour

12.M. Approve an agreement with Play On! Sports for two Pixellot Systems for a total cost of $9,500

12.N. Approve an agreement with Menard Consulting Inc. to conduct actuarial services for the FY 18 audit at a cost of $2,700

12.O. Approve an Independent Contractor Agreement with Lynda Brenner to provide Certified School Nurse services and as a Preceptor to the incoming CSN for FY19 at the hourly rate of $56.70 for a total of 100 hours

12.P. Approve award the FY19 Office Supplies Bid to the following vendors:  School Specialty at an estimated cost per year of $15,771.09, Mid-City Office Products at an estimated cost per year of $6,321.96, and OfficePro at an estimated cost per year of $1,179.25

12.Q. Approve Resolution of Prevailing Rate of Wages

12.R.  Approve renewal of IHSA/Illinois High School Association membership for FY 19

13. Announcements and Discussion

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

15.A. Consideration and approval to appoint Rock Cut Elementary School Principal

15.B. Consideration and approve to appoint Harlem High School 9th Grade Campus Interim Principal

16. Adjournment