April 20, 2015 at 6:00 PM - Regular
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1. CALL TO ORDER by President Heather Kelley
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2. ROLL CALL (Board Members and Other Attendees)
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3. Pledge of Allegiance led by Machesney Elementary School Students(s): JKaiya Rosario, 6th grade
Presenter:
Abigail Edwards, Machesney Elementary School Principal
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4. Approval of Agenda
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5. Approval of Meeting Minutes:
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5.A. Regular minutes from March 30, 2015
Attachments:
()
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6. Awards and Recognition
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6.A. Rohini Gupta, Golden Apple Award Recipient
Presenter:
Terrell Yarbrough, High School Principal
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6.B. Michael Biggers, Perfect ACT Score
Presenter:
Terrell Yarbrough, Harlem High School Principal
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6.C. Gallagher Wellness Award - Harlem Administration Center
Gallagher Benefit Services, Inc.,
Presenter:
Catherene Martin, Director of Stakeholder Engagement
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6.D. Week of the Young Child - Meghan Hawkinson and Christina Anderson, Parent Educators
Presenter:
Catherene Martin, Stakeholder Engagement Director
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7. Comments from the Community
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8. Approval of Bills
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8.A. Payables Summary
Attachments:
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8.B. Voided Checks
Attachments:
()
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8.C. Payroll Voucher(s)
Attachments:
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8.D. Accounts Payable Warrant(s)
Attachments:
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9. Communications and Committee Reports
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9.A. Heather Kelley
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9.A.1. Board Monitoring Report: March 30 2015
Attachments:
()
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9.A.2. Next Policy Committee meeting: Monday, May 18 2015 at 6:00 p.m.
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9.A.3. Next Education Committee: Thursday, April 23, 2015 at 6:00 p.m.
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9.A.4. Next Regular Board Meeting: Monday, May 4, 2015 at 6:00 p.m. (Organizational Meeting) & Public Hearing on Budget Amendment at 5:40 p.m.
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9.A.5. Recommendation to destroy Closed Minutes Audio Recordings from September 2013 (more than 18 months old) and for which approved Closed Minutes already exist.
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9.A.6. Superintendent Evaluation Tool - Discussion
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9.B. Announcement of Newly Elected Board Members: Seating of Newly Elected Board Memberes will take place at the May 4, 2015 Organizational meeting
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9.C. George Russell
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9.C.1. Next Business Services Committee meeting: Wednesday, April 29, 2015 at 7:00 p.m.
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9.D. Patti Lawrence
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9.D.1. Next Discipline Policy Review Committee meeting: Wednesday, April 29, 2015, at 6:00 p.m. (3rd quarter)
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9.E. Evelyn Meeks
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9.F. Larry Barger
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9.G. Travis Turner
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9.H. Sue Berogan
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10. Administrative Reports
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10.A. Dr. Barbara Oles, Assistant Superintendent for Curriculum & Instruction
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10.A.1. Recommendation to approve Student Travel Request(s)
Attachments:
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10.B. Joshua Aurand, Assistant Superintendent for Business & Operations
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10.B.1. Recommendation to approve Resolution for Surplus Property
Attachments:
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10.B.2. Recommendation to approve Facility Request(s)
Attachments:
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10.B.3. Recommendation to approve agreement with 8to18/Athletics 2000 for athletic registration web software and services for FY16
Attachments:
()
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10.B.4. Recommendation to approve renewal with Gallagher Benefit Services for FY16 at an annual consulting fee of $60,900
Attachments:
()
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10.B.5. Recommendation to award banking services bid to Associated Bank for three years
Attachments:
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10.B.6. Recommendation to approve NIA agreement for FY16
Attachments:
()
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10.B.7. Recommendation to award Abatement bid to Colfax Corporation at a cost of $92,500
Attachments:
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10.B.8. Recommendation to award Secured Entrances bid to Rockford Structure Construction Company at a cost of $1,200,000
Attachments:
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10.B.9. Recommendation to award Roof bid to Distinctive Roofing Inc. for Base Bid #3 at a cost of $907,937
Attachments:
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10.B.10. Recommendation to approve IHSA agreement for FY16
Attachments:
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10.B.11. Recommendation to renew Bakery bid with Pan-O-Gold with no price increase for FY16
Attachments:
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10.B.12. Recommendation to renew Milk bid with Muller-Pinehurst Dairy with slight increases for FY16
Attachments:
()
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10.B.13. Recommendation to award purchase of 6 Bluebird buses to Central States Bus Sales at a cost of $517,992, and a trade of 7 buses for $60,000, with a net cost of $457,992
Attachments:
()
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10.B.14. Recommendation to award Boiler bid, Alternate #1 for boiler controls only, to Commercial Mechanical at a cost of $92,400 for Loves Park Elementary
Attachments:
()
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10.C. Dr. Julie Morris, Superintendent
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10.C.1. Recommendation to approve Personnel Agenda & Addendum.
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10.C.2. Freedom of Information Act Request Response to Allison Wang dated March 27, 2015 regarding W-2 and W-3 forms issued by District for wages larger than $150,000.
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10.C.3. Freedom of Information Act request dated April 15, 2015 from SmartProcure requesting electronic record of purchase orders dated 2010-01-01 to current, with line items details, including vendor ID number information.
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11. Consent Agenda
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11.A. Approve Personnel Agenda & Addendum
Attachments:
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11.B. Approve Student Travel Request(s)
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11.C. Approve Facility Request(s)
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11.D. Approve destruction of Closed Minutes Audio Recordings from September 2013 (more than 18 months old) and for which approved Closed Minutes already exist.
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12. ACTION ITEMS:
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12.A. Approve Resolution Declaring Surplus Property
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12.B. Approve agreement with 8to18/Athletics 2000 for athletic registration web software and services for FY16
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12.C. Approve renewal with Gallagher Benefit Services for FY16 at an annual consulting fee of $60,900
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12.D. Award banking services bid to Associated Bank for three years
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12.E. Approve NIA agreement for FY16
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12.F. Award Abatement bid to Colfax Corporation at a cost of $92,500
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12.G. Award Secured Entrances bid to Rockford Structure Construction Company at a cost of $1,200,000
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12.H. Award Roof bid to Distinctive Roofing Inc. for Base Bid #3 at a cost of $907,937
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12.I. Approve IHSA agreement for FY16
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12.J. Approve to renew Bakery bid with Pan-O-Gold with no price increase for FY16
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12.K. Approve to renew Milk bid with Muller-Pinehurst Dairy with slight increases for FY16
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12.L. Award purchase of 6 Bluebird buses to Central States Bus Sales at a cost of $517,992, and a trade of 7 buses for $60,000, with a net cost of $457,992
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12.M. Award Boiler bid, Alternate #1 for boiler controls only, to Commercial Mechanical at a cost of $92,400 for Loves Park Elementary
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13. Announcements and Discussion
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14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Other Matters Relating to Students (5 ILCS 120/2(c)(10), Lease of Real Property (5 ILCS 120/2(c)(5), Setting of Sale Price of Real Property (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), and Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
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15. ACTION ITEMS AFTER CLOSED SESSION
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16. Consideration and possible action item on hiring of Food and Nutrition Services Director
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17. Adjournment
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