September 12, 2011 at 6:00 PM - Regular
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1. CALL TO ORDER by President
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2. ROLL CALL (Board Members and Other Attendees)
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3. Pledge of Allegiance: Olson Park Elementary student, Justin Collier
Presenter:
Burt Townsend, Olson Park Elementary Principal
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4. Approval of Agenda
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5. Approval of Meeting Minutes
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5.A. August 22, 2011 Regular and Closed Minutes
Attachments:
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6. Awards and Recognition
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6.A. Moment of Silence to Commemorate September 11, 2001
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6.B. Harlem Board of Education receives IASB School Board Governance Award
Presenter:
Julie Morris, Superintendent
Attachments:
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6.C. IASB Master Board Member - Level II - Kathy Geyer
Presenter:
Heather Kelley, Board President
Attachments:
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6.D. IASB Master School Board Member - Level II - Jacquelyn Ruch
Presenter:
Heather Kelley, Board President
Attachments:
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6.E. IASB LeaderShop Academy Member - Heather Kelley
Presenter:
Kathy Geyer, Board Vice President
Attachments:
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6.F. IASB LeaderShop Academy Member - Rick Koelker
Presenter:
Heather Kelley - Board President
Attachments:
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7. Comments from the Community
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8. Approval of Bills
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8.A. Payables Summary
Attachments:
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8.B. Voided Checks
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8.C. Payroll Voucher(s)
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8.D. Accounts Payable Warrant(s)
Attachments:
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9. Communications and Committee Reports
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9.A. Heather Kelley
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9.A.1. Board Monitoring Report for August 22, 2011
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9.A.2. Next Policy Committee Meeting: September 19, 2011 at 6:00 p.m.
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9.A.3. Recommendation to Change Board Public Relations Committee format to a Public Relations Advisory Committee to the Director of Stakeholder Engagement with meetings set as needed
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9.A.4. Public Comments Format
Attachments:
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9.A.5. Education Committee Recommendation Presentation
Attachments:
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9.A.6. Reminder: Kishwaukee Annual Business & Dinner Meeting - Marengo School District - September 22, 2011 at 6:00 p.m. - notify Kris for reservations
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9.A.7. Reminder: Tri Conference Workshops & Bus Tours - notify Kris for any reservations
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9.A.8. Proposed Quarterly Meeting: October 5, 2011 at 6:45 p.m.
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9.B. Kathy Geyer
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9.B.1. IASB Governance Update
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9.B.2. Next Business Services Committee meeting: October 5, 2011 at 6:00 p.m.
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9.C. Patti Lawrence
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9.C.1. Next Discipline Policy Review Committee meeting: September 29, 2011 at 6:00 p.m.
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9.D. George Russell
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9.E. Jacquelyn Ruch
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9.F. Larry Barger
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9.G. Rick Koelker
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10. Administrative Reports
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10.A. Joshua Aurand, Assistant Superintendent for Business & Operations
Attachments:
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10.A.1. Recommendation to approve the bond continuing disclosure agreement wtih PMA in the amount of the $2,000.
Attachments:
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10.A.2. Recommendation to approve the PMA Financial Planning Program Consulting Agreement in the amount of $8,500.
Attachments:
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10.A.3. Recommendation to approve Copier Lease & Maintenance Agreement with RK Dixon for 60 months, at a monthly lease cost of $1,128.81 for 3 machines, with a per copy cost of $0.00309.
Attachments:
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10.A.4. Recommendation to approve Copier Lease and Maintenance Agreement with Xerox for 60 months, at a monthly lease cost of $504 for 2 machines, with a per copy cost of $0.0025.
Attachments:
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10.A.5. Recommendation to approve Challenger Learning Center Contract to provide two (2) space experience missions to Olson Park Elementary School at a cost of $650 for each mission.
Attachments:
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10.A.6. FY'12 Tentative Budget Discussion
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10.A.7. Recommendation to approve Surplus Property Resolution
Attachments:
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10.A.8. Recommendation to approve Facility Request(s)
Attachments:
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10.B. Dr. Barb Browning, Assistant Superintendent for Curriculum & Instruction
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10.B.1. Recommendation to approve Student Travel Request(s)
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10.C. Dr. Julie Morris, Superintendent
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10.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
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10.C.2. End-of-Year Athletic Report
Presenter:
Shane Turner, Athletic Director
Attachments:
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11. Announcements and Discussion
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12. Consent Agenda
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12.A. Approve Personnel Agenda & Addendum
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12.B. Approve Student Travel request(s)
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12.C. Approve Facility Request(s)
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13. Action Items
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13.A. Approve bond continuing disclosure agreement with PMA in the amount of $2,000.
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13.B. Approve PMA Financial Planning Program Consulting Agreement in the amount of $8,500.
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13.C. Approve Copier Lease and Maintenance Agreement with RK Dixon for 60 months, at a monthly lease cost of $1,128.81 for 3 machines, with a per copy cost of $0.00309.
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13.D. Approve Copier Lease and Maintenance Agreement with Xerox for 60 months, at a monthly lease cost of $504 for 2 machines, with a per copy cost of $0.0025.
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13.E. Approve Challenger Learning Center Contract to provide two (2) space experience missions to Olson Park Elementary at a cost of $650 for each mission.
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13.F. Approve Surplus Property Resolution
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14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Selection of a Person to Fill a Public Office (5 ILCS 120/2(c)3), Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Lease of Real Property (5 ILCS 120/2(c)(5), Setting of Sale Price of Real Property (5 ILCS 120/2(c)(6), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c )(7), and Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
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15. Consideration of Employee Discipline # 2011-2012-1
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16. Consideration to Approve Resolution for Sale of Vocational Education House 8711 Emerald Lane, Machesney Park, Illinois
Attachments:
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17. Approval of Closed Session Minutes, if necessary
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18. Adjournment
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