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October 18, 2021 at 6:30 PM - Regular Meeting

Agenda
I. ROLL CALL - 6:00 P.M. - BOARD ROOM
II. CLOSED SESSION - 6:00 P.M. - CONFERENCE ROOM
Description:  To discuss in closed session and to take action in open session:
II.A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees/coaches.
II.B. Collective negotiating matters between the Board of Education and its employees or their representatives        
II.C. Litigation that is probable or imminent.
II.D. Acquisition (purchase or lease) of real property
 
III. PLEDGE TO THE FLAG - 6:30 P.M. - BOARD ROOM
IV. APPROVE THE AGENDA
Description:  It is my recommendation that the Board approve the agenda for the regular meeting of the Board of Education of Wilmington Community School District No. 209-U, for Monday, October 18, 2021.
V. APPROVE PROCLAMATIONS
VI. OPPORTUNITY FOR PUBLIC INPUT
VI.A. Presentation of Proclamations - Track All State Honors
Description:  It is Dr. Swick's recommendation that you approve the presentation of proclamations to the recipients of Track All State Honors.
VII. CONSENT AGENDA ACTION ITEMS
VII.A. Approval of Minutes
Description:  It is my recommendation that you approve the following minutes as presented:
VII.A.1. Regular Meeting of September 13, 2021
VII.A.2. Closed Session of September 13, 2021
VII.B. Administrators' Reports
Description:  It is my recommendation that you approve the Building Principals', Technology Coordinator's, Finance Director's, Curriculum Director's, and Superintendent's Reports, as presented.
VII.B.1. Building Principals' Reports
Description:  Mrs. Beth Norman
Mrs. Venita Dennis
Mr. Adam Spicer
Mr. Scott Maupin
VII.B.2. Technology Coordinator's Report
Description:  Mr. Mike McCormick
VII.B.3. Finance Director's Report
Description:  Mrs. Lisa Hipes
VII.B.4. Curriculum Director's Report
Description:  Mr. Kevin Feeney
VII.B.5. Superintendent's Report
Description:  Dr. Matt Swick:

1. Illinois Freedom of Information Act Report:
a. One FOIA Request was received from Vince Espi of Local Labs, requesting a list of all materials in our district that fall under the 1619 project. Kevin Feeney responded by email stating that the Wilmington School District does not have any of the publications that were listed. 
 
b.One FOIA Request was received from Vince Espi of Local Labs, requesting all data of any faculty or student with (a) COVID-19 positive test results, (b) COVID-19 like symptoms or (c) close contacts to a confirmed COVID-19 case that were reported to the local health department over the previous seven days. Mr. Feeney responded via email, sending him the link to our District Covid page, directing him to the Covid Dashboard.

2. Dates to Remember: Please see attachment
3.   IASB has notified us that November 15, 2021 is School Board Members Day. In recognition of School Board Members Day, and your service to the students of the Wilmington School District, we are planning the following activities for the November 8th Board meeting:

-6:30 p.m. Board Meeting Opportunity for Public Input - Recognition of Board members
4.  Dr. Swick has indicated that our Title I and Preschool for All grant have been approved. We will continue to make amendments to each grant as necessary throughout the school year.
5. SOWIC Notes are attached
6. Fund Balances as of September 30, 2021 (Please see attached)
VII.C. Treasurer's Report
Description:  It is my recommendation that you approve the Treasurer's Report for the month of September, 2021, as presented.
VII.D. Bills and Payroll
Description:  It is my recommendation that you approve the bills and payroll for the month of October, 2021, as presented.
VII.E. Imprest Fund
Description:  It is my recommendation that you approve the Imprest Fund checks as presented, for the month of September, 2021.
VII.F. Monthly Financial Report
Description:  It is my recommendation that you approve the Monthly Financial Report as presented, for September, 2021.
VII.G. Student Activity Fund Reports
Description:  It is my recommendation that you approve the Student Activity Fund Reports as presented, for September, 2021.
VII.H. Additions to Substitute Lists for 2021-2022
Description:  It is my recommendation that you approve the additions to the 2021-2022 Substitute Support Staff Lists: None at this time.
 
VII.I. Fundraisers
Description:  It is my recommendation that you approve the following Fundraisers:
VII.J. Facility Use
Description:  It is my recommendation that you approve the following Facility Use Requests:
VII.K. Donations
Description:  It is my recommendation that you accept the following donations:
None at this time.
VII.L. Sale or Disposal of Property No Longer Needed for School Purposes
Description:  It is my recommendation that you approve the sale or disposal of old WHS Track uniforms that are no longer needed.
 
VII.M. 2021-2022 Early Graduation Request
 
Description:  Enclosed is a copy of Mr. Maupin’s recommendation for the 2021-2022 early graduation request.  It is my recommendation that the students listed be allowed to graduate in December, 2021 if they meet all the graduation requirements of Wilmington School District No. 209-U and the requirements set forth by the State of Illinois.
 
VII.N. Application for Summer School State Aid
Description:  It is my recommendation to authorize the claim for Special Education students attending summer school out-of-district.
 
VII.O. Approve the Second Reading and Adoption of Board Policies as Amended and Presented during their First Reading
VII.O.1. 2:10 School District Governance
VII.O.2. 2:120-E1 Exhibit  Guidelines for Serving as a Mentor to a New Board of Education Member
VII.O.3. 2:125-E3 Exhibit Resolution to Regulate Expense Reimbursements
VII.O.4. 2:130 Board-Superintendent Relationship
VII.O.5. 2:220-E7 Exhibit Access to Closed Meeting Minutes and Verbatim Recordings
VII.O.6. 2:240 Board Policy Development
VII.O.7. 2:240-E1 Exhibit Press Issue Updates
VII.O.8. 2:240-E2 Exhibit Developing Local Policy
VII.O.9. 2:30 School District Elections
VII.O.10. 5:10 Equal Employment Opportunity and Minority Recruitment
VII.O.11. 5:200 Terms and Conditions of Employment and Dismissal
VII.O.12. 5:210 Resignations
VII.O.13. 5:220 Substitute Teachers
VII.O.14. 5:250 Leaves of Absence
VII.O.15. 5:60 Expenses
VII.O.16. 6:145 Migrant Students
VII.O.17. 6:160 English Learners
VII.O.18. 6:235 Access to Electronic Networks
VII.O.19. 6:255 Assemblies and Ceremonies
VII.O.20. 6:260 Complaints About Curriculum, Instructional Materials, and Programs
VII.O.21. 6:280 Grading and Promotion
VII.O.22. 6:80 Teaching About Controversial Issues
VII.O.23. 7:280 Communicable and Chronic Infectious Disease
VII.O.24. 8:90 Parent Organizations and Booster Clubs
VIII. OTHER ACTION ITEMS
Description:  There is a Motion to approve the following Consent Agenda Items as presented:
VIII.A. Approve Consent Agenda Items
Description:  It is my recommendation that you approve the Consent Agenda Items.
VIII.B. Personnel
VIII.B.1. Resignations or Terminations
VIII.B.1.a. One Cafeteria Employee
Description:  Dr. Swick recommends that you accept the Letter of Resignation submitted by a cafeteria employee, effective immediately.
 
VIII.B.2. Retirements
VIII.B.3. Leaves of Absence
VIII.B.4. Reassignments
VIII.B.5. Recommendations for Employment
VIII.B.5.a. One full-time, 12-month, 8-hour Custodian
Description:  Dr. Swick supports Mr. Habing's recommendation to ratify the employment of a full-time, 12-month, 8-hour WMS custodian for the 2021-2022 school year. Employment is pending compliance with all federal, state and local guidelines.
VIII.C. Approve Document 10-1-21: WMS Co-Curricular Assignments for 2021-2022 
 
Description:  Dr. Swick recommends approving the coaches and club sponsors as recommended by Mr. Spicer and Mr. Hansen for the Middle School winter co-curricular activities offered during the 2021-2022 school term, as presented in Document 10-1-21. Stipends are set by the current Collective Bargaining Agreement, and employment is contingent on completion of all paperwork, and meeting all federal, state, and local guidelines.
 
VIII.D. Approve Document 10-2-21: WHS Winter Co-Curricular Assignments for 2021-2022
Description:  Dr. Swick supports Mr. Maupin and Mr. Goff’s recommendations for co-curricular coaches at Wilmington High School for the 2021-2022 school term. Stipends as determined by the current collective bargaining agreement and employment is pending completion of all paperwork, and meeting all local, state, and federal guidelines.
 
VIII.E. Approve Memorandum of Understanding regarding 2021-2022 Emergency Covid-19 Paid Administrative Leave Days
Description:  It is Dr. Swick’s recommendation that you approve the Memorandum of Understanding regarding 2021-2022 Emergency Covid-19 5 Additional Paid Administrative Leave Days.
 
VIII.F. Approve Memorandum of Understanding regarding L.E.A.D. Program Club Stipend
Description:  It is Dr. Swick’s recommendation that you approve the Memorandum of Understanding regarding the inclusion of the L.E.A.D. Club in Appendix B of the club stipend schedule.
 
VIII.G. Approve Ten Year Life Safety Proposal
Description:  It is Mr. Macari’s recommendation that you approve the proposal from Healy Bender for the 10-year Life Safety Survey for Bruning School, Stevens Intermediate School, and Wilmington Middle School.
 
IX. DISCUSSION ITEMS - PRESIDENT'S PREROGATIVE
Description:  Board Policy - Stephanie Southall and C.J. Dziuban

Facilities Update/Construction Committee - Terry Anderson and Ben Stickel

Foundation for Excellence - Tim Cragg

Handbook Committee - Ben Stickel and Katrina Plese

IASB Delegate/Legislative Liaison - Peggy Kunz

Negotiations Committee - Terry Anderson and Peggy Kunz

TAB/Leadership Committee - Terry Anderson

Three Rivers Governing Board - Katrina Plese

WILCO Board of Control - Peggy Kunz
X. CORRESPONDENCE
Description:  None at this time.
XI. ADJOURN
Description:  To adjourn until the next regular meeting on Monday, November 8, 2021, at 6:30 PM. Closed session will begin at 6:00 PM.

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