January 7, 2019 at 6:30 PM - Organizational School Board Meeting
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1. INDUCT NEW BOARD MEMBERS
Presenter:
Kelsey Schwartz
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1.1. Administration of Oath of Office
Attachments:
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2. CALL TO ORDER
Presenter:
Kelsey Schwartz
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3. PLEDGE OF ALLEGIANCE
Presenter:
Kelsey Schwartz
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4. APPROVAL OF AGENDA
Presenter:
Kelsey Schwartz
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5. ELECTION OF OFFICERS
Presenter:
Kelsey Schwartz
Description:
Please note: the attachment for item 6.11 "2018 Board Preferences" may offer support for Board member interest in officer positions and committees.
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5.1. Chair
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5.2. Vice Chair
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5.3. Clerk
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5.4. Treasurer
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6. ORGANIZATIONAL ITEMS
Presenter:
Board Chair
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6.1. Consideration to Adopt Resolution Declaring Columbus Day, October 14, 2019, a Non-Legal Holiday in the Le Sueur-Henderson School District
Description:
This action is required for the Board to conduct business on Columbus Day. On the proposed 2019 calendar, we do have a School Board meeting scheduled on Columbus Day this year. Approval is recommended.
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6.2. Consideration to Set Dates, Times and Locations for Regular School Board Meetings for 2019
Description:
Approval of the 2019 School Board Meetings and Conferences Schedule is recommended.
A few dates to note:
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6.3. Consideration to Approve Authorization of Facsimile Signatures
Description:
This authorization allows facsimile signatures of the board chair, clerk, and treasurer on all checks as well as graduation diplomas that we issue for 2019. Any new officers will need to sign new cards. Approval is recommended.
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6.4. Consideration to Approve the Business Manager and Superintendent as Authorized Signers for the Student Activity Bank Account.
Description:
Approval is recommended.
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6.5. Consideration to Approve Appointment of School District Legal Counsel
Description:
Administration recommends continuation of our relationship with the Anderson, Skubitz & Coryell, PLLC Law firm as well as the firms of Kennedy & Graven and Ratwick, Rosack & Maloney.
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6.6. Consideration to Approve Designation of Official Newspaper
Description:
Past practice is to designate one newspaper as our official newspaper. To support both of our local newspapers, we alternate designation each year. For 2019, the Henderson Independent is recommended as the official newspaper for the District.
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6.7. Consideration to Establish 2019 School Board Members' Compensation
Description:
The current attached Board Member compensation chart was approved in January 2018. Prior to that, there was a change made in 2013 after compensation had remained unchanged since 2004. The main change from 2004 to 2013 is that compensation went to an annual stipend instead of a per meeting stipend.
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6.7.1. Alternative Board Member Compensation
Presenter:
Gretchen Rehm
Attachments:
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6.8. Consideration to Approve Employee Reimbursed Meal Allowance Rates
Description:
The recommended 2019 meal reimbursement amounts are: $10.00 - Breakfast, $15.00 - Lunch, $25.00 - Dinner. This is the same as 2018.
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6.9. Consideration to Approve Reimbursable Meal Allowance Rate for Participating Students and Coaches/Advisors for Minnesota State High School League (MSHSL) State Tournaments
Description:
The proposed rates are $5.00 for breakfast, $10.00 for lunch, and $15.00 for dinner with a $30.00 per day limit. This is the same as 2018.
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6.10. Consideration to Approve Mileage Rate
Description:
Administration recommends adjusting the mileage reimbursement for applicable employees (per master agreements) be set at $0.58/mile, up from $0.545/mile. This adjustment is based on the standard mileage rate established by the IRS.
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6.11. Consideration to Approve Authorizing Superintendent have Final Approval of all Purchase Orders processed in accordance to Policy 797 - Purchasing.
Description:
This is continued practice in coordination with the Accounts Payable Clerk and District Business Manager.
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6.12. Consideration to accept Resolution directing the administration to make recommendations for reductions in programs and positions and reasons therefore.
Description:
This is an annual agenda item allowing administration to make reductions should they be needed. Approval is recommended.
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6.13. Appointment of Board Committee Members, Representatives and Committee Chairs
Description:
Board committee and representative assignments will be discussed and determined at the meeting. We also look to establish one meeting date each for finance, policy and human resources committees.
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7. ADJOURN
Presenter:
Board Chair
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