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July 21, 2021 at 6:00 PM - Organizational and Regular Board Meeting

Agenda
I. ORGANIZATIONAL MEETING
I.A. Call to Order
I.A.1) Pledge of Allegiance: Led by Cindy Anderson, Superintendent
I.A.2) Roll Call
I.B. Election of Board Officers for 2021-22
I.B.1) President NominationsSuperintendent, Cindy Anderson, requests nominations for the office of President.
I.B.2) Vice-President NominationsSuperintendent, Cindy Anderson, requests nominations for the office of Vice-President.
I.B.3) Secretary NominationsSuperintendent, Cindy Anderson, requests nominations for the office of Secretary.
I.B.4) Treasurer NominationsSuperintendent, Cindy Anderson, requests nominations for the office of Treasurer.
I.C. Board of Education Meeting Schedule for 2021-22
Attachments: (1)
I.C.1) Regular Meetings: The Regular Meetings of the Eaton RESA Board of Education for 2021-22 shall be held on the third Wednesday of each month, at 6:00 p.m. at the Packard building, unless otherwise noted.
I.C.2) Public Hearing on Budget: The Public Budget Hearing on Budget of the Eaton RESA Board of Education for 2021-22 shall be held on June 15, 2022, at 6:00 p.m. at the Packard building.
I.C.3) Organizational Meeting: The Organizational Meeting of the Eaton RESA Board of Education for 2021-22 shall be held on July 20, 2022, at 6:00 p.m. at the Packard building.
I.D. Designation of Depositories and Authorized Signatures for 2021-22
I.D.1) Current Bank Accounts: PNC Bank, the Michigan Class Investment Pool, Michigan Liquid Asset Fund and Huntington Bank.
I.D.2) Authorized Signers: The Board President, Board Treasurer, and the Executive Director of Finance & Operations.
I.E. Board Committee Appointments for 2021-22: The Board has established two committees: 1) Finance and Audit Committee and 2) Building and Grounds Committee. Each committee will be comprised of two appointed Board members.
I.E.1) Board President requests two board members volunteer for appointment to the Finance and Audit Committee.
I.E.2) Board President requests two board members volunteer for appointment to the Building and Grounds Committee.
I.F. Legal Counsel for 2021-22: The Superintendent is requesting the designation of the following legal counsel for Eaton RESA for 2021-22.
I.F.1) Thrun Law Firm, 2900 West Road, Suite 400, East Lansing, MI 48823
I.F.2) Steven D. Lowe, PC, 2199 Jolly Road, Okemos, MI 48864
I.F.3) Clark Hill, PLC, 200 W. Ottawa Avenue, N.W., Suite 500, Grand Rapids, MI 49503
I.F.4) Secrest, Wardle, Lynch, Hampton, Truex, & Morley, 2600 Troy Center Drive, PO Box 5025, Troy, MI 48007
II. REGULAR BOARD MEETING
II.A. Approval of Agenda
II.B. Presentation
II.B.1) Eaton RESA Strategic Plan Progess Update: Members of the district’s Administrative Council will provide the Board with a progress update on the district’s Strategic Plan, goals, and implementation strategies, since the prior update in December 2020. Comparative data being collected to measure progress on goal areas will be shared along with updates on various work and initiatives underway to support goal implementation.
II.C. Audience Participation
II.D. Action Items
II.D.1) Consent Agenda
II.D.1)a. 6/16/21 Public Hearing on Budget and Regular Meeting Minutes
Attachments: (1)
II.D.1)b. 6/16/21 Closed Session Meeting Minutes
Attachments: (1)
II.D.1)c. Personnel Report
Attachments: (1)
II.D.1)d. Board Bills and Disbursement Report
Attachments: (1)
II.D.2) New 1.0 FTE Administrator Position – Mental Health Services Supervisor: Deputy Superintendent, Sean Williams, is requesting that the Board approve the addition of a 1.0 FTE for a new administrator position titled, Mental Health Services Supervisor. This position will coordinate and guide expanded mental health services our district provides through state and federal funds to meet local district needs and fulfill evolving state requirements around behavioral and mental health. Our CDC-RFA-PS18-1807 Component 2 LEA grant will provide the funding for this position through 2023. Sustainability of this position beyond 2023 will be determined by the status of future state and/or grant funding beyond 2023.
Attachments: (1)
II.D.3) Michigan Public Health Institute (MPHI) Subcontract: Kim Thalison, Prevention Program Services Supervisor, is requesting that the Board authorize the Superintendent to execute a subcontract agreement with MPHI in an amount not to exceed $30,787. The subcontract provides evaluation services supporting the CDC Department of Adolescent Sexual Health grant from August 1, 2021 to July 31, 2022.
Attachments: (1)
II.D.4) Center for Disease Control (CDC) Notice of Funding Award: Kim Thalison, Prevention Program Services Supervisor, is requesting that the Board authorize the Superintendent to accept a Notice of Funding Award from the CDC in the amount of $360,000. This funding opportunity provides supports for adolescent sexual health education services, and Whole Child supports for school districts in the tri-county area from August 1, 2021 to July 31, 2022.
II.D.5) 2021-22 Contracted School Social Worker Services: Ryan Harp, Assistant Superintendent for Special Education, is requesting that the Board authorize the Superintendent to execute an agreement with Therapia Staffing to provide the current 0.5 FTE contracted School Social Worker vacancy for the 2021-22 school year from August 18, 2021 to June 10, 2022 in an amount not to exceed $50,400.
Attachments: (1)
II.D.6) 2021-22 Capital Area College Access Network Service Agreement: The Superintendent is requesting authorization from the Board to execute the annual service agreement between Capital Area United Way and the District for provision of Capital Area College Access Network (CapCAN) services/supports through a School Liaison position and part-time College Advisor. The School Liaison and College Advisor will work with local districts and the Career Preparation Center staff to support access and transition services from secondary to post-secondary options for students. The agreement is from July 1, 2021 to June 30, 2022 in an amount not to exceed $55,000.
Attachments: (1)
II.D.7) 2021-22 Charlotte Public Schools Food Service Agreement: Tina Monroe, Executive Director of Finance & Operations, is requesting that the Board authorize the Superintendent to execute an agreement with Charlotte Public Schools Food Service to continue to provide meals and snacks for Meadowview and GSRP programs at Parkview Elementary and Meadowview School for the 2021-22 school year at an estimated cost of $53,000. The District will receive federal reimbursement to offset the cost.
II.D.8) Audit Services – Three-Year Proposal: Maner Costerisan has provided audit services for the District since 2016. Fiscal Year 2021 is the last year of service under the current proposal. At this time, we have received a service proposal for three additional years for a nominal increase in fees. Tina Monroe, Executive Director of Finance & Operations, is requesting that the Board approve the three year audit services proposal with Maner Costerisan for fiscal years 2022, 2023 and 2024.
Attachments: (1)
II.E. Information Items
II.E.1) Debrief of COVID-19 Implementation for 2020-21: The Superintendent facilitated debriefing sessions in June with the Eaton RESA Administrative Council regarding our organizational responses to the COVID-19 pandemic during the course of the 2020-21 school year. Administrators shared actions and outcomes that were successful along with challenges encountered and areas for improvement in the future. Based on this feedback, the Superintendent has prepared a summary to share with the Board to inform future actions and responses as needed for reopening of school this fall.
Attachments: (1)
II.E.2) Process for Replacing Superintendent: Based on receipt of Cindy Anderson’s retirement notice during the Board meeting on June 16, 2021, to take effect as of January 1, 2022, the Board will discuss and consider options for the process to implement regarding replacement of the Superintendent.
II.E.3) 2021-22 School Aid Budget: Highlights of the 2021-22 School Aid Budget and the impact on Eaton RESA will be presented.
II.E.4) First Reading – Do Not Resuscitate (DNR) Policy Revisions: Based on review by the Superintendent and district administration, the following revised policies are being provided to the Board for first reading to provide further guidance and alignment to recent state legislation regarding Do Not Resuscitate Orders. Revisions are included for Policy 5341 – Emergency Medical Authorization, Policy 5342 – Do Not Resuscitate Orders (DNR) for Minor Students, and Policy 5343 – Physician Order for Scope of Treatment (POST).
II.F. Board Member Reports & Requests
II.G. Correspondence
II.G.1) Upcoming Events
II.G.1)a. Regular Board Meeting, August 18, 2021, at 6:00 p.m., Eaton RESA.
II.H. Adjournment
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