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June 16, 2021 at 6:00 PM - Public Hearing on Budget and Regular Board Meeting

Agenda
I. PUBLIC HEARING FOR 2021-22 EATON RESA BUDGETS
I.A. Call to Order
I.A.1) Pledge of Allegiance
I.A.2) Roll Call
I.B. Presentation
I.B.1) Proposed 2021-22 Eaton RESA Budgets: Tina Monroe, Executive Director of Finance & Operations
I.C. Audience Participation
II. REGULAR BOARD MEETING
II.A. Approval of Agenda
II.B. Audience Participation
II.C. Presentations
II.C.1) Prevention Program Services Update: Kim Thalison, Prevention Program Services Supervisor, will provide updates, initiatives and highlights from the 2020-21 school year along with service projections for the 2021-22 school year.
II.C.2) Eaton RESA Extended COVID-19 Learning Plan: The Superintendent and cabinet members will provide the Board with an update on implementation of the current Eaton RESA Extended COVID-19 Learning Plan and two-way interaction data between staff and students. Reconfirmation of this plan is required under Public Act 149, Section 98a by the Board on a monthly basis, to determine continuation of or modifications to implementation of pandemic learning during the 2020-21 school year. This is the final reconfirmation report to be provided for the school year.
Attachments: (1)
II.D. Public Comment Regarding the Eaton RESA Extended COVID-19 Learning Plan
II.E. Closed Session
II.E.1) ESPA Collective Bargaining Agreement: The Superintendent is requesting that the Board enter into closed session, pursuant to the Open Meetings Act, Section 8(c) to discuss negotiations connected with the ESPA Collective Bargaining Agreement.
II.F. Action Items
II.F.1) Consent Agenda
II.F.1)a. 5/24/21 Special Board Meeting Minutes
Attachments: (1)
II.F.1)b. Personnel Report
Attachments: (1)
II.F.1)c. Board Bills and Disbursement Report
Attachments: (1)
II.F.2) Eaton Educational Support Personnel Association (ESPA) Master Agreement: Eaton RESA and the ESPA reached a tentative agreement on June 3, 2021, for a successor master agreement to take effect July 1, 2021. The ESPA recently ratified this tentative agreement.  Based on review of the tentative agreement, the Superintendent recommends that the Eaton RESA Board of Education approve the ESPA Master Agreement for July 1, 2021 – June 30, 2023, and authorize the Board President to execute this two year agreement.
II.F.3) Extended COVID-19 Learning Plan Reconfirmation: Based on the Extended COVID-19 Learning Plan Reconfirmation Data Report as required by Public Act 149, Section 98a, the Superintendent is recommending that the Board approve the Extended COVID-19 Learning Plan Reconfirmation Report dated June 16, 2021.
Attachments: (1)
II.F.4) 2021-2026 Eaton RESA RESA Strategic Plan: Based on stakeholder input from surveys, focus groups and implementation planning sessions conducted by our Eaton RESA Strategic Planning Team and Steering Committee from August 2020 – May 2021, the Superintendent is requesting adoption of the 2021-2026 Eaton RESA Strategic Plan Overview from the Board.  Once approved, the Strategic Plan Overview document will guide implementation work for the district’s administrative team and staff with constituents through June 30, 2026. Goal teams will be formed to identify and develop measurable outcomes and implementation strategies around each of the three goal areas. The Board will be provided with periodic progress updates on implementation of identified strategies and measurable outcomes/growth targets.
Attachments: (1)
II.F.5) Second Reading – NEOLA Policy Update – Nondiscrimination: Based on review by the Superintendent and legal counsel, the following revised policies regarding nondiscrimination are being provided for second reading and Board approval to be in compliance with revised federal regulations.
II.F.6) 2020-21 Final Budget Revisions: Tina Monroe, Executive Director of Finance & Operations is requesting that the Board approve the 2020-21 Final Budget Revisions that were presented as an information item at the May 24, 2021, Board meeting. Board approval is required for the General Fund, Special Education Fund, Career & Technical Education Fund, Food Service Fund, and Student Activity Fund.
Attachments: (5)
II.F.7) 2021-22 Proposed Budgets: Tina Monroe, Executive Director of Finance & Operations is requesting that the Board approve the 2021-22 Proposed Budgets for the General Fund, Special Education Fund, and Career & Technical Education Fund based on unanimous support from our local constituent district Boards of Education. Tina is also requesting that the Board approve the proposed budgets for the Food Service Fund and Student Activity Fund. Board approval of the 2021-22 operating budgets is required prior to July 1, 2021.
Attachments: (5)
II.F.8) 2021 Property Tax Levies: The District collects property taxes in the summer and winter. The summer tax levy needs to be submitted to local taxing units no later than June 30, 2021. Tina Monroe, Executive Director of Finance & Operations, is requesting that both the summer and winter tax levies be approved at this time to simplify the process.
Attachments: (1)
II.F.9) Oneida Business Services Agreement: Eaton RESA has been providing business services for Oneida S/D #3 for a number of years. The current service agreement ends June 30, 2021. Under the current agreement, fees are $35,500 (year 1 at $17,500 and year 2 at $18,000). Continuation of services is desired. Tina Monroe, Executive Director of Finance & Operations, is requesting that the Board authorize the Superintendent to execute a new two-year Business Service Agreement from July 1, 2021, to June 30, 2023, with Oneida S/D #3 at an increased fee of $37,500 (year 1 at $18,500 and year 2 at $19,000).
II.F.10) 2021-22 Career and Technical Education (CTE) Program Agreements: Michael Reynolds, Career Preparation Center Principal, is requesting that the Board authorize the Superintendent to execute the 2021-22 CTE program agreements with the following partners.
II.F.10)a. AIS for the Heavy Equipment Operation & Repair program at an amount not to exceed $155,000.
Attachments: (1)
II.F.10)b. Davenport University for the Business Academy program at an amount not to exceed $42,495; the Computer Security Academy program at an amount not to exceed $44,292; and the Game Design and Programming Academy program at an amount not to exceed $44,292 for a total amount not to exceed $131,079.
II.F.10)c. Olivet College for the Insurance & Risk Management program at an amount not to exceed $36,000.
II.F.10)d. Potter Park Zoological Society for the Animal Science and Zoo Management program at an amount not to exceed $106,000.
II.F.11) 2021-22 Facility Use Agreements: Ryan Harp, Assistant Superintendent for Special Education, is requesting that the Board authorize the Superintendent to execute the 2021-22 facility use agreements with the following partners.
II.F.11)a. Eaton Rapids Public Schools for classroom spaces and custodial services for the Meadowview High School and Post-Secondary Moderate Cognitive Impairment (MOCI) classrooms at Eaton Rapids High School and Union Street at an amount not to exceed $39,600.
Attachments: (1)
II.F.11)b. Potterville Public Schools for classroom spaces for the Meadowview Elementary and Middle School Moderate Cognitive Impairment (MOCI) classrooms and the Meadowview Elementary Autism (ASD) classrooms at an amount not to exceed $30,000.
II.F.12) New Special Education Testing Teacher Consultant Position: Based on feedback from the local special education directors, Ryan Harp, Assistant Superintendent for Special Education, is requesting Board approval for a new Special Education Testing Teacher Consultant position. Due to a critical shortage of school psychologists in Michigan, this position would support completion of special education eligibility testing (Achievement Testing) and reduce the amount of evaluations that the school psychologists would need to complete.
Attachments: (1)
II.F.13) Increase in FTEs for Special Education: Through our special education funding system, an annual review of related service staff is completed in coordination with our local districts. As a result of this review, Ryan Harp, Assistant Superintendent for Special Education, is requesting an increase of a 0.4 FTE Teacher Consultant for Visual Impairment at an estimated cost of $44,675 and a 0.2 FTE School Psychologist at an estimated cost of $16,900.
II.F.14) Decrease of 1.0 FTE Speech and Language Pathologist: Through our special education funding system, local districts determine the FTE and services needed for their districts. Grand Ledge has requested a 1.0 FTE decrease in speech and language pathology for the 2021-22 school year. This will result in a layoff of the lowest seniority Speech and Language Pathologist. Ryan Harp, Assistant Superintendent for Special Education, is requesting that the Board approve the layoff of a 1.0 FTE Speech and Language Pathologist to address the requested 1.0 FTE decrease.
II.G. Information Items
II.G.1) Extended COVID-19 Learning Plan Educational Goal Report: Based on the requirements outlined in Public Acts 149 and 165 of 2020, the District must develop and post an Extended COVID-19 Learning Plan Educational Goal Report no later than the end of the school year. This report includes information on progress made by Meadowview students in grades K-8 from fall to mid-year and end of the year, as measured through NWEA, on the educational goals set forth in the Extended COVID-19 Learning Plan last fall. The report was posted to the District’s transparency link on the website on May 26, 2021, before the end of the school year, as required by statute and is being shared with the Board.
Attachments: (1)
II.H. Board Member Reports & Requests
II.I. Correspondence
II.I.1) Upcoming Events
II.I.1)a. Organizational and Regular Board Meeting, July 21, 2021, at 6:00 p.m., Eaton RESA
II.J. Adjournment
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