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April 21, 2021 at 6:00 PM - Regular Board Meeting

I.A. Call to Order
I.A.1) Pledge of Allegiance
I.A.2) Roll Call
I.B. Approval of Agenda
I.C. Audience Participation
I.D. Presentations
I.D.1) Meadowview School SET SEG Excellence in Education Award: In March 2020, the SET SEG Foundation notified Eaton RESA and Meadowview School that it had received an Excellence in Education Award. Due to district closures and the impact of the COVID-19 pandemic, the presentation of this award was postponed. In February 2021, the SET SEG Foundation sent us the commemorative award for this achievement. Only 10 programs across Michigan were given this award in 2020. Meadowview administrators and staff will share information and outcomes with the Board on our recognized Peer-To-Peer support program and Cindy Anderson will present the Excellence in Education Award to our Meadowview program.
I.D.2) Early Childhood Update: Jennifer McCaffrey, Early Childhood Supervisor; Amy Lowrie, Early On and Related Services Supervisor; and Nikki Selleck, Great Start Collaborative Coordinator, will provide the Board with program updates on the Great Start Readiness Program, Early On, and the Great Start Collaborative.
I.D.3) Eaton RESA Extended COVID-19 Learning Plan: The Superintendent and cabinet members will provide the Board with an update on implementation of the current Eaton RESA Extended COVID-19 Learning Plan and two-way interaction data between staff and students. Reconfirmation of this plan is required under Public Act 149, Section 98a by the Board on a monthly basis, to determine continuation of or modifications to implementation of pandemic learning during the 2020-21 school year.
Attachments: (1)
I.E. Public Comment Regarding the Eaton RESA Extended COVID-19 Learning Plan
I.F. Consent Agenda
I.F.1) 3/17/21 Regular Board Meeting Minutes
Attachments: (1)
I.F.2) Personnel Report
Attachments: (1)
I.F.3) Board Bills and Disbursement Report
Attachments: (1)
I.G. Closed Session
I.G.1) ESPA Collective Bargaining Agreement: The Superintendent is requesting that the Board enter into closed session, pursuant to the Open Meetings Act, Section 8(c) to discuss negotiations connected with the ESPA Collective Bargaining Agreement.
I.H. Action Items
I.H.1) Extended COVID-19 Learning Plan Reconfirmation: Based on the Extended COVID-19 Learning Plan Reconfirmation Data Report as required by Public Act 149, Section 98a, the Superintendent is recommending that the Board approve: 1) implementation of four days/week in-person or virtual learning, based on family preference for all Meadowview School programs; 2) continuation of the current hybrid instructional delivery models for Early On and CTE programs; and 3) continuation of the current four days/week in-person or virtual learning, based on family preference for all GSRP classrooms as outlined in the Extended COVID-19 Learning Plan Reconfirmation Report dated April 21, 2021.
Attachments: (1)
I.H.2) Eaton RESA Extended COVID-19 Learning Plan Revisions: Based on the Extended COVID-19 Learning Plan Reconfirmation Data Report as required by Public Act 149, Section 98a, the Superintendent is recommending the following revisions that were implemented on April 19, 2021 to the Extended COVID-19 Learning Plan, be approved by the Board as per Board Bylaw 0176: 1) Meadowview School SCI and MOCI programs returned to four days/week in-person instruction or virtual instruction based on family preference; and 2) Meadowview School EI programs shifted to four half days/week of in-person instruction or virtual instruction based on family preference.

This revised plan, based on current COVID-19 data reviewed and MDHHS emergency orders, will effectively address student learning needs as well as maintain the health and safety protocols as required.
Attachments: (1)
I.H.3) Revisions to Eaton RESA COVID-19 Preparedness and Response Plan: The Superintendent and district administrative team developed the Eaton RESA COVID-19 Preparedness and Response Plan, which was approved by the Board on August 12, 2020 and subsequently revised by Board approval on October 21, 2020, January 20, 2021 and March 17, 2021. Based on a review of our current COVID-19 data with the Barry-Eaton Health Department and our administrative team, several revisions are needed to our current Preparedness and Response Plan in Phase 4. Phase 4 allows for in-person instruction for all Eaton RESA student programs, but given current conditions, Early On and our Career Prep Center programs continue to implement a hybrid blend of in-person and virtual learning that has been in effect since January 11, 2021 and our GSRP programs continue to implement a full in-person learning model that has been in effect since March 17, 2021. Modifications to the Meadowview School instructional delivery model to provide four days/week of in-person learning is being requested by the Superintendent for Board approval.
Attachments: (1)
I.H.4) Temporary Change to Cafeteria Plan: Per the American Rescue Plan Act of 2021, employers are allowed to permit employees to make mid-year changes to Flexible Spending Account (FSA) funds for Dependent Care. Employers are also allowed to permit employees to enroll in a Dependent Care account if they do not currently participate. Steven Lowe, the attorney who handles the District’s cafeteria plan, has provided a Board Resolution and Temporary Amendment for approval so that the District can permit employees the flexible use allowed with FSA Dependent Care accounts. Tina Monroe, Executive Director of Finance & Operations, is recommending that the Board approve the resolution to adopt the Temporary Amendment and authorize the Superintendent to execute the Temporary Amendment.
Attachments: (2)
I.H.5) Special Education Supervisor of Offsite Programs: Due to the increase in Meadowview programming, Ryan Harp, Assistant Superintendent for Special Education, is requesting to restructure current administrative staffing to best meet the needs of the students, staff and local districts in these programs. The Meadowview programs located at Packard require supervision at all times by an administrator due to the complex needs of the students in our Emotional Impairment and Severe Cognitive Impairment programs. Eaton RESA also operates Meadowview programs located offsite with three programs in Eaton Rapids, four in Potterville, and one in Downtown Charlotte which need additional administrative support due to the behavioral and programming needs of the students. MDE is also requiring ISD’s to provide special education services to county jail and adult education programs that require administrative supervision. As a result of these increased offsite administrative support needs, a change is being recommended to Elizabeth Longshore’s role from an Assistant Principal of Meadowview School to a Special Education Supervisor of Eaton RESA Offsite Programs. This change would take effect on July 1, 2021, and increase the number of days in Elizabeth's contract to 260 days with an estimated cost for salary and benefits of $156,558 (estimated increase of $21,558). The increased amount of days will assist in supervising extended school year programming, staff training and curriculum/behavioral planning year round.
I.H.6) Eaton RESA Parent Advisory Committee (PAC) Representative: Michel McDonald, Meadowview Principal, is recommending that Ms. Ursula Campbell, a parent of a Meadowview student, be appointed to serve as the Eaton RESA PAC Representative. She is committed to serving in this role and has many skills and talents that would be of benefit to the PAC and parents of children with disabilities throughout Eaton County. The position had recently been vacated as the previous PAC representative moved out of the District.
I.H.7) Amendment to Therapia Contract for School Social Work Services: In August 2020, the Board approved the contract with Therapia for school social work services to cover the 0.5 vacancy for the 2020-21 school year. This social worker has also covered maternity leaves for another school social worker and taken on additional social work hours to meet the needs of the district she is assigned to. Due to this increase, Ryan Harp, Assistant Superintendent for Special Education, is requesting that the Board authorize the Superintendent to amend the Therapia Staffing Agreement for School Social Work services from $50,400 to an amount not to exceed $100,800.
Attachments: (1)
I.I. Information Items
I.I.1) 2021-2022 Eaton RESA Proposed Budgets: Based on statutory requirements, Eaton RESA must provide its proposed general education and vocational education budgets to local district Boards of Education annually for review and a resolution either to approve or disapprove each of these Eaton RESA budgets. Tina Monroe, Executive Director of Finance & Operations, and Cindy Anderson, Superintendent, will provide the Board with information on the proposed 2021-2022 budgets for general education, vocational education and special education that will be shared with local districts to pass needed Board resolutions by June 1, 2021.
Attachments: (2)
I.I.2) 2020-2021 Annual Review of Probationary Teachers: Based on Board policy and MCL 38.83 and 380.1249, the Superintendent is providing the Board with a written summary and review of the status of each probationary teacher currently employed by the District. Given the performance of the probationary teachers listed during 2020-2021, the following six teachers will continue in probationary status for 2021-22: Jennifer Richardson, Tiffany Allwardt, Samantha Jean, Beth VanTuyle, Jason Brown and Lauren Austin. Two teachers, Betsy Smith and Allison Wonch, have successfully completed their probationary period and gained tenure status.
Attachments: (1)
I.I.3) First Reading – NEOLA Policy Update Vol. 35, No. 2: Based on review by the Superintendent, the Executive Director of Finance & Operations and legal counsel, the following new and revised policies are being shared with the Board for first reading to be in compliance with various state and federal legislative and regulatory guidance changes. These policies address non-discrimination, student medical authorizations, criminal justice information security, student records, school safety, food service, wellness, property management and capital assets.
I.I.3)a. New Policies #5342 and #5343
I.I.3)b. Revised Policies #2260.01, #5341, #7450, #7455, #8321, #8330, #8400, #8500 and #8510
I.I.4) New Capital Region Technical Early College (CRTEC) Program: Kathleen Szuminski, Assistant Superintendent for Career & Technical Education, will share information regarding a partnership with Davenport University (DU) - Lansing Campus for a new CRTEC program toward a Bachelor of Science in Nursing (BSN). Staff are in the process of meeting with approximately 60 students across Eaton County, who have been identified as indicating career interest in their EDP and meet eligibility requirements (3.5 cumulative GPA and 1160 PSAT), to gauge interest. If a cohort of 10-15 students can be identified, further program implementation activities will occur. Accepted students will have: (1) preferential admittance; (2) the chance to apply at least twice to the DU nursing cohort; (3) if accepted, completion of 3 of 5 years of BSN at no cost through CRTEC; and (4) option for Medical Assistant (MA) program if unable to secure admittance to BSN program.
I.J. Board Member Reports & Requests
I.K. Correspondence
I.K.1) Upcoming Events
I.K.1)a. Eaton CASBA Meeting, April 27, 2021, at 6:30 p.m., Eaton RESA or remote via Zoom, TBD
I.K.1)b. Regular Board Meeting, May 19, 2021, at 6:00 p.m., Eaton RESA
I.K.1)c. Employee Recognition Event, May 25, 2021, at 6:30 p.m., remote via Google Meet
I.L. Adjournment
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