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October 21, 2020 at 6:00 PM - Regular Board Meeting

Agenda
I. REGULAR BUSINESS
I.A. Call to Order
I.A.1) Pledge of Allegiance
I.A.2) Roll Call
I.B. Approval of Agenda
I.C. Audit Presentation
I.C.1) 2019-20 Financial Audit Results: Maner Costerisan will present the results of the 2019-20 Eaton RESA Annual Financial Audit.
I.D. Action Item
I.D.1) 2019-20 Financial Audit Results: Tina Monroe, Executive Director of Finance & Operations, is requesting that the Board approve the 2019-20 Financial Audit by Maner Costerisan.
I.E. Audience Participation
I.F. Presentations
I.F.1) Special Education - Meadowview School: Jann Jansen, Teacher for the Severe Cognitive Impairment (SCI) program located at Packard and Tiffani Allwardt, Teacher for the Transition program located at Union Street in Eaton Rapids, will provide a brief overview of the programming and service delivery model for Meadowview School, the programs being provided, and teacher examples of both in person and virtual instruction.
I.F.2) Eaton RESA Extended COVID-19 Learning Plan: The Superintendent and cabinet members will provide the Board with an update on implementation of the current Eaton RESA Extended COVID-19 Learning Plan and two-way interaction data between staff and students.  Reconfirmation of this plan is required under Public Act 149, Section 98a by the Board on a monthly basis, to determine continuation of or modifications to implementation of pandemic learning during the 2020-21 school year.
Attachments: (1)
I.G. Public Comment Regarding the Eaton RESA Extended COVID-19 Learning Plan
I.H. Action Items
I.H.1) Consent Agenda
I.H.1)a. 9/16/20 Special Board Meeting - Board Work Session Meeting Minutes
Attachments: (1)
I.H.1)b. 9/16/20 Regular Board Meeting Minutes
Attachments: (1)
I.H.1)c. 9/29/20 Special Board Meeting Minutes
Attachments: (1)
I.H.1)d. Personnel Report
Attachments: (1)
I.H.1)e. Board Bills and Disbursement Report
Attachments: (1)
I.H.2) 2021 Summer Tax Levy Resolution: Tina Monroe, Executive Director of Finance & Operations, is requesting that the Board approve the 2021 Summer Tax Levy Resolution before the December 31, 2020 deadline. This allows Eaton RESA to continue collecting fifty percent of the taxes in the summer and fifty percent in the winter from 7 of its 32 taxing units as done previously.
Attachments: (2)
I.H.3) Extended COVID-19 Learning Plan Reconfirmation: Based on the Extended COVID-19 Learning Plan Reconfirmation Data Report as required by Public Act 149, Section 98a, the Superintendent is recommending that the current hybrid instructional delivery model for Meadowview School, consisting of one day/week in-person and four days/week remote instruction be modified. Given successful plan implementation using a small student cohort schedule, the District would like to implement two days/week of in-person and three days/week of remote instruction for Meadowview students/staff effective November 2, 2020. This revised plan, based on data reviewed and stakeholder feedback will more effectively address student learning needs as well as maintain the health/safety protocols required in the Return to School Roadmap.

The current hybrid instructional delivery models being implemented for Great Start Readiness programs and our various CTE programs will continue as outlined in the current Extended COVID-19 Learning Plan.
Attachments: (1)
I.H.4) Second Reading - NEOLA Policy Update Vol. 35, No. 1: Based on review by the Superintendent, the following revised policy #7440 is being provided to the Board for second reading and approval.
Attachments: (1)
I.H.5) 2020-21 Capital Area College Access Network School Liaison Service Agreement: The Superintendent is requesting authorization from the Board to execute the annual service agreement between Capital Area United Way and the District for provision of Capital Area College Access Network (CapCAN) services/supports through a School Liaison position. The School Liaison works with local districts and the Career Preparation Center staff to support access and transition services from secondary to post-secondary options for students. The agreement is from July 1, 2020 to June 30, 2021 at a cost of $55,000.
Attachments: (1)
I.H.6) 2020-21 Contracted School Psychologist Services: Ryan Harp, Assistant Superintendent for Special Education, is requesting that the Board authorize the Superintendent to execute an agreement with Tomas Ayala to assist with required special education evaluations and its components with Meadowview School and Maple Valley Schools for the 2020-21 school year from October 21, 2020 to June 30, 2021 at a cost of $35,000.
I.H.7) 2020-21 Contracted School Psychologist Services: Ryan Harp, Assistant Superintendent for Special Education, is requesting that the Board authorize the Superintendent to execute an agreement with ProCare Therapy to assist in covering a school psychologist maternity leave of 1.0 FTE for the 2020-21 school year. This position will also backfill some of the evaluations anticipated to be covered by Aya Healthcare, Inc. (Board Agenda Item from August) as we are ending the agreement with Aya Healthcare, Inc. in November, due to performance concerns. The agreement is from October 26, 2020 to June 18, 2021 at a cost of $90,720.
Attachments: (1)
I.H.8) Eaton County Transition Services Initiative: The Interagency Cash Transfer Agreement (ICTA) with Michigan Rehabilitation Services (MRS) has provided transition services and vocational rehabilitation services to students with disabilities. Due to the many issues and concerns raised by our local districts and the lack of communication and services being received by MRS the local district Special Education Directors have opted to spend the $40,000 used for the ICTA to provide the supports needed including job coaching, job training, and a summer program focusing on employability skills and training. The remaining $10,000 will be used to cover the costs of the additional hours required by the Eaton RESA Transition Consultant who will be leading this. Ryan Harp, Assistant Superintendent for Special Education, is requesting that the Board authorize the Superintendent to execute an agreement with Sarah Mida to provide the supports needed including job coaching, job training, and a summer program focusing on employability skills and training for the 2020-21 school year from October 22, 2020 to August 31, 2021 at a cost of $30,000.
Attachments: (1)
I.H.9) Increase of 0.1 FTE Physical Therapy Services: Ryan Harp, Assistant Superintendent for Special Education, is requesting that the Board approve an increase of 0.1 FTE physical therapy (PT) services due to the increase in the total number of students receiving PT and an increase in the frequency and duration of the PT services needed to meet the needs of the students’ Individualized Education Plans (IEPs) for the 2020-21 school year at a cost of $12,100. The increase of 0.1 FTE is being requested by Maple Valley Schools.
I.H.10) Increase of 0.2 FTE Speech and Language Services: Ryan Harp, Assistant Superintendent for Special Education, is requesting that the Board approve an increase of 0.2 FTE speech and language (SLP) services due to the increase in the total number of students receiving SLP and an increase in the frequency and duration of the SLP services needed to meet the needs of the students’ Individualized Education Plans (IEPs) for the 2020-21 school year at a cost of $19,900. The increase of 0.2 FTE is being requested by Maple Valley Schools.
I.H.11) Center for Disease Control (CDC) Notice of Funding Award: Kim Thalison, Prevention Program Services Supervisor, is requesting that the Board authorize the Superintendent to accept a Notice of Funding Award from the CDC in the amount of $190,909. This funding opportunity provides coordination services, curriculum, and training for mental health supports for school districts in the tri-county area. The agreement is from August 1, 2020 to July 31, 2021.
Attachments: (1)
I.H.12) Revisions to Eaton RESA COVID-19 Preparedness and Response Plan: The Superintendent and district administrative team developed the Eaton RESA COVID-19 Preparedness and Response Plan as required by Executive Order 2020-142, which was approved by the Board on August 12, 2020. Recently, Executive Order 2020-142 was invalidated by a Michigan Supreme Court ruling and as a result, new Epidemic Emergency Orders have been issued by the Michigan Department of Health and Human Services (MDHHS) regarding facial coverings in schools, which warrants revision to our current Preparedness and Response Plan for Phase 4. Phase 4 allows for in-person instruction with required use of facial coverings for all staff and students in grades 6-12. The new MDHHS Emergency Order now requires that students in K-5 also be required to wear facial coverings while in their classrooms, in addition to common areas of the school. This revised facial covering requirement and modification of the Meadowview School Phase 4 instructional delivery model to include two days/week of in-person instruction and three days/week of remote learning are being requested by the Superintendent for Board approval.
Attachments: (1)
I.I. Information Items
I.J. Board Member Reports & Requests
I.K. Correspondence
I.K.1) Upcoming Events
I.K.1)a. MASB 2020 Delegate Assembly, November 5, 2020, Virtual
I.K.1)b. Regular Board Meeting, November 18, 2020, at 6:00 p.m., Eaton RESA
I.L. Adjournment
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