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May 20, 2020 at 6:00 PM - Regular Board Meeting

Agenda
I. REGULAR BUSINESS
I.A. Call to Order - Roll Call
I.B. Approval of Agenda
I.C. Audience Participation
II. ACTION ITEMS
II.A. Consent Agenda
II.A.1) 4/15/20 Regular Meeting Minutes
Attachments:
II.A.2) Personnel Report
Attachments:
II.A.3) Board Bills and Disbursement Report
Attachments:
II.B. Relevant Academy Business Service Agreement - Eaton RESA has been providing business services for Relevant Academy since fiscal year 2018-19. The current service agreement ends June 30, 2020. Under the current agreement, fees are 3% of the school's foundation. Tina Monroe, Executive Director of Finance & Operations, is recommending that fees remain at 3% of the school's foundation, along with an adjustment to the fee structure to include an annual minimum charge of $10,000. It is requested that the Board authorize the superintendent to execute a two-year agreement for July 1, 2020 to June 30, 2022.
II.C. Pupil Accounting Service Agreement with Elite Auditing and Consulting, LLC - The District entered into an agreement with Elite Auditing and Consulting, LLC. to provide pupil accounting consultation for the 2017-18 school year. The Board approved a two-year extension of the agreement for the 2018-19 and 2019-20 school years. Local districts have been pleased with the services provided by Elite. Tina Monroe, Executive Director of Finance and Operations, is requesting that the Board authorize the Superintendent to execute a new three-year agreement through 2022-23 school year with a total cost of $102,000 ($33,000 for 2020-21, $34,000 for 2021-22, and $35,000 for 2022-23).
II.D. Meadowview Casework Bid Award - Tina Monroe, Executive Director of Finance and Operations, is requesting that the Board award the Casework bid for the Meadowview remodeling project to ASG as recommended by CSM Group in an amount not to exceed $52,000.
II.E. Memo of Understanding with Kent ISD to host the PowerSchool Special Education (PSSP) Program - Due to a lack of support and response provided by the vender of PSSP, Eaton RESA reached out to Kent ISD, who currently self-hosts the PSSP program. Based on local district input, review, and agreement through the Special Education Funding System, Ryan Harp, Assistant Superintendent for Special Education, is requesting that the Board authorize the Superintendent to execute a Memo of Understanding with Kent ISD to host the PowerSchool Special Education Program (PSSP) for Eaton RESA in a consortium will all constituent local districts. The agreement is for a two-year period for the 2020-21 and 2021-22 school years in an amount not to exceed $80,000.
Attachments:
II.F. Increase 1.0 FTE School Social Worker - Based on the local district requests to increase School Social Workers FTE and services for their district (.35 FTE Charlotte, .40 FTE for Grand Ledge) as well as to service the new Meadowview ASD classrooms (.25 FTE) Ryan Harp, Assistant Superintendent for Special Education, is requesting that the Board approve an increase of 1.0 FTE School Social Worker for the 2020-21 school year. The $90,483 cost for this position will be billed back to the districts through the Special Education Funding System.
II.G. Reduction of .40 FTE Speech and Language Pathologist -  Based on the local district requests, Ryan Harp, Assistant Superintendent for Special Education, is requesting that the Board approve the reduction of .40 FTE Speech and Language Pathologist for the 2020-21 school year. The reduction will be accommodated by a current staff person who has requested a part-time assignment.
II.H. Relevant Board Member Recommendations: Based on the recommendation of Jennifer Varney, Executive Director of Relevant Academy, the Eaton RESA Superintendent is requesting that the Board approve the resignation of Joel Young, the renewal of Mike Bruce, and the appointment of Ron Schultheiss to the Relevant Academy Board of Directors. 
III. INFORMATION ITEMS
III.A. Strategic Planning Process - The current Eaton RESA Strategic Plan will conclude on June 30, 2021. As a result, the District will need to implement a review of current plan and finalize a new or revised strategic plan during the 2020-21 school year. The Superintendent solicited two proposals for facilitation of a strategic planning process for the District: one from MASB and one from Venture International. Each proposal is comprehensive in terms of stakeholder involvement and would be an estimated cost of $10,000. Given probable declining state revenue for 2020-21 due to the impact of the Covid-19 pandemic, the Superintendent would like to consider having the cabinet and administrative team self-facilitate the strategic planning process with broad stakeholder involvement at minimal cost to the district. The Superintendent is requesting Board discussion of these options to move forward with planning.
Attachments:
III.B. Michigan State Police Grant Status - The District submitted a safety grant application to the Michigan State Police for $50,000 on April 10, 2020. If awarded, funds will be used for safety film installation on Meadowview windows, offset cost of Meadowview door replacement, and installation of door readers on four external classroom doors. Award notifications have been put on hold due to State budget concerns.
III.C. 2019-20 Final Budget Amendments -  Tina Monroe, Executive Director of Finance & Operations, will provide information on the final budget amendment for the 2019-20 school year, which will be brought to the Board for approval at the June meeting.
Attachments:
III.D. Covid-19 Updates - Cindy Anderson, Superintendent, and cabinet members will provide the Board with an update on District operations and planning underway to address the recent Executive Order 2020-65 continue to suspend in-person instruction and school district operations through the remainder of the 2019-20 school year.
III.E. First Reading - NEOLA Policy Updates Vol. 34. No. 2-  Based on review by the Superintendent, the following new or revised policies are being provided to the Board for first reading from a recent NEOLA Vol. 34, No. 2 update. These changes are requested to align to various state level changes regarding curriculum development, homebound instruction, reproductive health/family planning, attendance, school calendar, school safety information, student abuse/neglect, care of students with chronic health conditions and use of electronic records/signatures.
1) Revised Policies # 2210, 2412, 2414, 5200, 6107, 8210, 8400, and 8462
2) New Policy #5335
IV. BOARD MEMBER REPORTS & REQUESTS
V. CORRESPONDENCE
V.A. Upcoming Events:
V.A.1) Budget Hearing and Regular Board Meeting, June 17, 2020, at 6:00 p.m., Eaton RESA.
VI. ADJOURNMENT
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