October 7, 2025 at 6:00 PM - Regular Meeting
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1. Call Work Session to Order
Presenter:
Board Chair
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2. Superintendent Search
Presenter:
Board of Directors
Description:
The Board of Directors of Lane ESD will discuss entering into a search for the agency's next superintendent. Board policy CBB states:
The Board vests the primary responsibility for the administration of Lane ESD to the superintendent. The appointment of the superintendent is, therefore, one of the most important functions the Board can perform. Whenever the position of superintendent shall be vacant, the Board shall appoint a superintendent and fix his/her salary and term of office. The Board shall actively seek the best qualified and most capable candidate for the position of chief executive officer of this district. The Board may be aided in this task by the services of professional consultants and the participation of members of the staff, component districts and community. The Board shall develop and adopt the standards (candidate qualities and work experience), criteria (application, screening and hiring process) and policy directives (promote from within, state and/or national search) to be used in hiring the superintendent or interim superintendent at a meeting open to the public and at which the public has had an opportunity to comment. Recruitment procedures shall be prepared in advance of the search and may include the following: 1. The preparation of a written job specification for the position of superintendent;
2. Preparation of written qualifications (in addition to proper state certification); 3. Preparation of informative material describing Lane ESD and its educational goals.
Attachments:
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3. Call Regular Meeting To Order
Presenter:
Board Chair
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4. Welcome
Presenter:
Board Chair
Description:
Guests attending the meeting will be introduced.
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5. Public Participation
Description:
This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda. There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
Comments Regarding Staff Members - Speakers may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for Board consideration of a complaints involving a staff member. The association contract governing the employee's rights will be followed. A commendation involving a staff member should be sent to the superintendent, who will forward it to the staff member, his/her supervisor and the Board. The Board requests that a public comment add information or a perspective that has not already been mentioned previously, and that the patron refrains from repeating a similar point. To make a comment or present a topic during public comment, if the opportunity is available on the Board agenda, please complete the Intent to Speak card and submit it to the Board secretary prior to the start of the meeting. An individual that has submitted an Intent to Speak card and has been invited to speak by the Board chair, will be allowed three minutes. Any person, who is invited by the Board chair to speak to the Board during a meeting, should state his/her name and address and, if speaking for an organization, the name of the organization. A spokesperson should be designated to represent a group with a common purpose. |
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6. Presentation: Migrant Education Summer Program
Presenter:
Ana Quintero-Arias
Description:
The Board of Directors of Lane ESD will hear a presentation from Ana Quintero-Arias providing highlights of our Migrant Education Summer Program. Among the exciting elements were the CTE opportunities middle school students experienced.
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7. Agenda Review
Presenter:
Board Chair
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8. Action Items
Presenter:
Board Chair
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8.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1. Lane ESD Board Meeting Minutes of September 9th, 2025
2. Human Resource Report, October 2025
Attachments:
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8.B. Accept Financial Report
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for August 2025.
Attachments:
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8.C. Adopt 2026-27 Budget Calendar
Presenter:
Board Chair
Description:
The Board will annually adopt a budget calendar which identifies dates and deadlines required for the legal presentation and adoption of the budget.
Attachments:
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8.D. Appoint Budget Committee Member
Presenter:
Board Chair
Description:
The budget committee consists of the seven elected Board members and eight members appointed by the Board from component school district boards or designees of component district Boards. The members appointed by the Board shall consist of five members selected by ESD zone and three members selected at large.
On September 9, 2025, the Board identified three vacant budget committee positions as noted below. Vacant: Position 5 | Zone 5 | Term Ends: June 30, 2028 Position 6 | At-Large | Term Ends: June 30, 2028 Position 7 | At-Large | Term Ends: June 30, 2028 The vacancies were advertised through a news item on the ESD’s website and the ESD’s regular communication channels with districts. Committee members completing terms were eligible for re-appointment should they be interested. At this time, we have received one request for reappointment from Robin Zygaitis, who previously served in Position 7 (At-Large) representing Bethel School District. BE IT RESOLVED: reappoint Robin Zygaitis to Position 7 (At Large) representing Bethel District for an additional three-year term ending June 30th, 2028.
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8.E. Approve Grants
Description:
Lane ESD shall pursue federal, state or private grants or other such funds that will assist the ESD in meeting adopted Board and ESD goals.
Proposals for external funds will be submitted to the Board for evaluation and approval. In the event an opportunity arises to submit a grant proposal and there is insufficient time to place it before the Board, the superintendent is authorized to use his/her judgment in approving it for submission. The superintendent will review the proposal with the Board at its next regular meeting. The Board reserves the right to reject funds associated with any grant which has been approved. The Board shall, before acceptance of such funds, consider the district’s obligations, expectations or encumbrances when the grant ceases. |
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8.E.1. Collective Impact Project Grant
Description:
In an effort to support the CTE Programs of Study across the county, Lane ESD/CTE is coordinating the convening of Regional Advisory Committees for each career cluster. We will be working collaboratively with both LCC and industry partners to support teachers and programs to be more relevant and engaging for students. As such, we are seeking grant funds to support more authentic industry-education partnerships. This grant will allow us to purchase materials that support both manufacturing and construction program projects for students. The Collective Impact Project Initiative employs a proven collective impact model to deliver robust work-based learning experiences for students.
Through this project proposal, we will be collaborating across all school districts, bringing projects to classrooms and therefore leveling access for students. BE IT RESOLVED that the Board of Directors of Lane ESD approves the Collective Impact Project Grant Proposal.
Attachments:
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8.E.2. Selco | Lane School Multi-Purpose Space
Presenter:
Superintendent Scurto
Description:
The grant purpose is to create an accessible, inclusive, and purposeful learning environment, which is essential for maximizing student success. Help educators bring their visions to life through our Classroom Makeovers! We plan to procure furniture and supplies to create a multi-purpose space that can serve as a makers' space, a library, and a recreation space for the students at Lane School. We are looking to create a flexible space that students and staff can use to enhance the learning opportunities at the school.
BE IT RESOLVED that the Board of Directors of Lane ESD approves the Selco Lane School Multi-Purpose Space Grant Proposal.
Attachments:
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8.F. Management Team Agreement
Presenter:
Superintendent Scurto
Description:
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8.G. Superintendent Search: Work Session
Presenter:
Board of Directors
Description:
Possible action item from Board work session.
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8.H. Second Reading: Adopt Policy Updates and Recommendations
Presenter:
Board Chair
Description:
The Board shall exercise its rule-making power by adopting policies consistent with the Oregon Revised Statutes, Oregon Administrative Rules or opinions of a court of competent authority, for its own governance and for the organization and operation of Lane ESD. The Board accepts the definition of policy set forth by the National School Boards Association:
School Board policies are statements which set forth the purposes and prescribe in general terms the organization and program of a school system. They create a framework within which the superintendent and his/her staff can discharge their assigned duties with positive direction. They tell what is wanted.
Such policies may be adopted, amended or repealed at any Board meeting provided that the proposed adoption, amendment or repeal shall have been proposed at a previous Board meeting and, once proposed, shall have remained on the agenda of each succeeding meeting until approved or rejected and except that the Board may adopt, amend or repeal policies at any meeting of the Board in the event of an actual emergency, as determined at the sole discretion of the Board. Additionally, when in the best interests of the district immediate adoption of a proposed policy is necessary, the Board may adopt such policy at the first meeting in which it is presented. Policies shall be adopted, amended or repealed by the affirmative vote of four or more Board members. Policies and amendments adopted by the Board will be attached to, and made a part of, the minutes of the meeting at which they are adopted and also will be included in the ESD’s policy manual. The Board shall communicate its position on matters of public policy and shall interact with the community, other governmental bodies and agencies and the media through the spokesperson designated by the Board. |
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8.H.1. Section F: Facilities
Presenter:
Chair, Superintendent Scurto
Description:
Lane ESD has engaged with OSBA to complete a desk rewrite of the Board Policy Manual. These updates were first read at the September 9th, 2025 meeting of the Board of Directors. Policy F: FacilitiesFC: Capital Construction Program, Version 2 - Proposed BE IT RESOLVED that the Board of Directors of Lane ESD adopt policy updates as presented. |
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8.H.2. Adopt Policy Deletions | Section F
Presenter:
Superintendent Scurto
Description:
These policy deletions for Section F were presented for first read on September 9th, 2025.
The following policies/administrative rules are recommended for deletion: FEB: Selection of Architect - Delete FEF/FEFB: Construction Contracts - Bidding and Awards - Delete BE IT RESOLVED that the Board of Directors of Lane ESD proceed to adopt offered policies for deletion as presented. |
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8.H.3. Section G: Personnel (in part - Section GA to GBK_KGC)
Presenter:
Superintendent Scurto
Description:
Portions of Policy Section G were reviewed on First Read at the September 9th, 2025 Board meeting - sections include:
GAB: Job Descriptions - Adopt update GAB-AR(1): Position Description - Adopt update GAB-AR(2): Classified Personnel Position Description Review - Adopt update GAB - AR(3): Internal Employee Hired to New Position Classification - Adopt update GBA: Equal Employment Opportunity - Adopt update GBA-AR: Veterans' Preference - Recommend to adopt GBC: Staff Ethics - Adopt update GBC-AR: Staff Ethics - Adopt update GBDA: Expression of Milk or Breast-feed in the Workplace - Adopt update GBE: Staff Health and Safety - Adopt update GBEA: Workplace Harassment - Adopt update GBEB: Communicable Disease - Staff in Schools - Adopt update GBEB-AR:Communicable Disease - Staff in Schools - Adopt update GBEC: Drug Free Workplace, Version 2 - Recommend to adopt GBH/JECAC: Staff/Student/Parent Relations - Adopt update GBI: Gifts and Solicitations - Adopt update GBJ: Weapons - Staff - Adopt update GBK/KGC: Prohibited Use, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems - Adopt update BE IT RESOLVED that the Board of Directors of Lane ESD adopt policy updates as presented.
Attachments:
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8.H.4. Adopt Policy Deletions| Section G: Personnel - (in part - Section GA to GBK_KGC)
Presenter:
Superintendent Scurto
Description:
A portion of Section G was reviewed. These policy deletions for Section G were presented for first read on September 9th, 2025.
The following policies/administrative rules are recommended for deletion: GB: General Hiring Practices - Recommend to delete GBA-AR (1): Affirmative Action Plan - Recommend to delete GBA-AR(3): Reference - Recommend to delete GBE-AR: Footwear - Recommend to delete GBEBA: HIV, AIDS and HBV - Employees - Recommend to delete GBEBA-AR: HIV, AIDS and HBV - Employees - Recommend to delete GBEBAA: HBV/Bloodborne Pathogens - Recommend to delete GBEBAA-AR: Bloodborne Pathogen Exposure Control Plan - Recommend to delete GBEBC: Infection Control - HIV, Aids, HBV - Recommend to delete GBEBD: HIV, Aids and HBV Rumor Control - Employees - Recommend to delete GBEBE: News/Media - HIV, Aids or HBV - Recommend to delete GBEC: Drug Free Workplace, Version 1 - Recommend to delete GBEE - AR(2): Lane ESD Sunshine Fund Guidelines - Recommend to delete GBHA: Staff/Student/Parent Relations - Recommend to delete BE IT RESOLVED that the Board of Directors of Lane ESD proceed to adopt offered policies for deletion as presented.
Attachments:
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9. Discussion/Reports
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9.A. Legislative Update
Presenter:
Superintendent Tony Scurto
Description:
Superintendent Scurto will provide an update in legislative activities if there are any updates.
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9.B. Superintendent Report
Presenter:
Superintendent Tony Scurto
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9.C. Policy Updates | First Read
Presenter:
Superintendent Scurto
Description:
Recommendations may include to delete or rescind policy or AR, recoding, and reassigning some policy content to a new section or policy of the policy manual.
The Board has the authority to move this policy to adoption if they choose. Superintendent Scurto will introduce additional sections from policy Section G: Personnel |
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9.C.1. Section G | Personnel
Presenter:
Superintendent Scurto
Description:
Portions of Policy Section G (GA to GBK_KBC) were reviewed on First Read at the September 9th Board meeting.
Additional and remaining sections: GBL through GDPB presented for First Read are listed below: GBL: Personnel Records - Adopt with Updates |
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9.C.2. Pending Policy from Section G: Personnel
Presenter:
Superintendent Scurto
Description:
GBEA-AR: Workplace Harassment Reporting and Procedure - PENDING
GBEE: Wellness - PENDING GBEE-AR(1): Wellness - PENDING |
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10. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement have submitted written reports to the Board on matters of interest concerning his/her area of responsibility.
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11. Board Member Reports and Comments/Agenda Planning
Presenter:
Lane ESD Board, Liaisons, Advisors
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11.A. Agenda Planning
Presenter:
Board Chair
Description:
Board members are invited to send agenda items to be considered for the next board meeting. Please call or email to the Board Chair or Superintendent.
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11.B. Board Member Reports
Presenter:
Board, Advisors, Liaisons
Description:
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12. Announcements/Correspondence
Presenter:
Board Chair
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12.A. Acknowledgements and Recognition
Presenter:
Superintendent Tony Scurto
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12.B. Kudos
Presenter:
Administrators
Description:
Thank you to those who took the time to acknowledge co-workers/staff with kudos. Employees and Board members can submit a "kudo" any time during the month. To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html
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12.C. Announcements
Presenter:
Board Chair
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12.C.1. Lane ESD Board Member Activities and Opportunities
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12.D. OSBA Fall Regional Meeting
Presenter:
Superintendent Scurto
Description:
The OSBA regional meeting is scheduled for Tuesday, October 14, 2025 at Lane ESD. A pre-session will begin at 5:00 p.m, dinner at 6:00 p.m., followed by the scheduled programming at 6:30 p.m.
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12.E. OSBA 79th Annual Fall Convention
Presenter:
Superintendent Scurto
Description:
Dates: November 6th to 9th, 2025
Convention registration for all other attendees should be completed by October 14, 2025. |
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13. Adjournment
• The next regular meeting is scheduled to be held Tuesday, November 4th, 2025, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene. |
